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CITY OF MUSKEGON
CITY COMMISSION MEETING
FEBRUARY 14, 2012
CITY COMMISSION CHAMBERS @ 5:30 P.M.
AGENDA
CALL TO ORDER:
PRAYER:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
HONORS AND AWARDS:
INTRODUCTIONS/PRESENTATION:
A. Update from Bob Chapla, Community Foundation.
CONSENT AGENDA:
A. Approval of Minutes. CITY CLERK
B. W-732 High Service Switchgear Repair/Upgrades. WATER FILTRATION
C. 2012-2013 City Commission Goals. CITY MANAGER
D. Request to Amend the Resolution Approving the Exemption of New
Personal Property (PA 328) – ADAC Plastics. PLANNING & ECONOMIC
DEVELOPMENT
E. Employee Compensation Plan – EVIP. FINANCE
F. First Quarter 2011-12 Budget Reforecast. FINANCE
G. Financial Management Software. FINANCE
PUBLIC HEARINGS:
COMMUNICATIONS:
CITY MANAGER’S REPORT:
UNFINISHED BUSINESS:
A. SECOND READING: PILOT Request – Bayview Towers – Ordinance
Amendment. PLANNING & ECONOMIC DEVELOPMENT
B. PILOT Request – Bayview Towers – Contract Revision. PLANNING &
ECONOMIC DEVELOPMENT
NEW BUSINESS:
ANY OTHER BUSINESS:
PUBLIC PARTICIPATION:
Reminder: Individuals who would like to address the City Commission shall do the following:
Fill out a request to speak form attached to the agenda or located in the back of the room.
Submit the form to the City Clerk.
Be recognized by the Chair.
Step forward to the microphone.
State name and address.
Limit of 3 minutes to address the Commission.
(Speaker representing a group may be allowed 10 minutes if previously registered with City Clerk.)
CLOSED SESSION:
ADJOURNMENT:
ADA POLICY: The City of Muskegon will provide necessary auxiliary aids and services to individuals who
want to attend the meeting upon twenty four hour notice to the City of Muskegon. Please contact Ann
Marie Cummings, City Clerk, 933 Terrace Street, Muskegon, MI 49440 or by calling (231) 724-6705 or
TTY/TDD: dial 7-1-1 and request a representative to dial (231) 724-6705.
Date: February 14, 2012
To: Honorable Mayor and City Commissioners
From: Ann Marie Cummings, City Clerk
RE: Approval of Minutes
SUMMARY OF REQUEST: To approve minutes of the January 24th
City Commission Meeting and the January 27th Special Commission
Meeting.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
CITY OF MUSKEGON
CITY COMMISSION MEETING
JANUARY 24, 2012
CITY COMMISSION CHAMBERS @ 5:30 P.M.
MINUTES
The Regular Commission Meeting of the City of Muskegon was held at City Hall,
933 Terrace Street, Muskegon, MI at 5:30 p.m., Tuesday, January 24, 2012.
Mayor Warmington opened the meeting with a prayer from Pastor Tim Cross
from the Living Word Church of Muskegon after which the Commission and
public recited the Pledge of Allegiance to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present: Mayor Stephen Warmington, Vice Mayor Stephen Gawron,
Commissioners Eric Hood, Lawrence Spataro, Willie German, Sue Wierengo, and
Byron Turnquist, City Manager Bryon Mazade, City Attorney John Schrier, and
City Clerk Ann Marie Cummings.
2012-05 CONSENT AGENDA:
A. Approval of Minutes. CITY CLERK
SUMMARY OF REQUEST: To approve minutes of the January 3rd Organizational
Meeting, the January 9th Worksession Meeting and the January 10th City
Commission Meeting.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes
B. North Bank Trail Acquisition Funding Request – Resolution of Support.
CITY MANAGER
SUMMARY OF REQUEST: To adopt a resolution in support of an application from
Crockery Township to the Michigan Natural Resources Trust Fund for acquisition
funds for Phase 2 of the North Bank Trail.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the resolution.
E. Municipal Vehicle Purchase. PUBLIC WORKS
1
SUMMARY OF REQUEST: Authorize staff to purchase new municipal vehicle and
snow blower from Fredrickson Equipment who was the lowest responsible bidder.
This machine will replace unit #50233.
FINANCIAL IMPACT: $95,740.
BUDGET ACTION REQUIRED: None, this price is within what the Equipment
Division has budgeted.
STAFF RECOMMENDATION: Authorize staff to purchase new municipal vehicle
and snow blower from Fredrickson Equipment.
Motion by Vice Mayor Gawron, second by Commissioner German to approve
the Consent Agenda as presented minus items C and D.
ROLL VOTE: Ayes: Spataro, German, Gawron, Wierengo, Turnquist, Warmington,
and Hood
Nays: None
MOTION PASSES
2012-06 ITEMS REMOVED FROM THE CONSENT AGENDA:
C. PILOT Request – Bayview Towers – Ordinance. PLANNING &
ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: Carl Skrzynski is Vice President of American Community
Developers, Inc., which has purchased Bayview Towers in Muskegon. There is
currently a PILOT for Bayview Towers which was approved in January 1980. Mr.
Skrzynski intends to keep the existing Section 8 status of the housing
development and is requesting an extension of the PILOT from the City. Since
an alternative form of financing is being sought for this project, not currently
included in the PILOT Ordinance, an amendment is necessary to the Ordinance.
In addition, the owner is requesting the PILOT for a maximum of 40 years and the
current Ordinance only allows for 25 years.
FINANCIAL IMPACT: The Ordinance amendment would allow for a greater
number of years, which would increase the number of years that the City would
not receive full taxes for the property.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: If the City Commission agrees that the PILOT is
necessary for this property, staff recommends that the Ordinance amendment
be approved and the Clerk be authorized to sign the necessary documents.
Motion by Commissioner Turnquist, second by Commissioner Spataro to approve
the PILOT request for Bayview Towers Ordinance.
ROLL VOTE: Ayes: German, Warmington, Hood, and Spataro
Nays: Gawron, Wierengo, and Turnquist
MOTION PASSES (REQUIRES SECOND READING)
2
D. PILOT Request – Bayview Towers – Agreement. PLANNING &
ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: Carl Skrzynski is Vice President of American Community
Developers, Inc., which has purchased Bayview Towers in Muskegon. There is
currently a PILOT for Bayview Towers which was approved in January 1980. Mr.
Skrzynski intends to keep the existing Section 8 status of the housing
development and is seeking Low Income Housing Tax Credits through MSHDA.
He is requesting an extension of the PILOT from the City.
FINANCIAL IMPACT: With the current PILOT, the owner of Bayview Towers pays
approximately $91,000 a year (Shelter Rent Payment of $34,000 and City
Services Charge Payment of $57,000). If this property were to return to
traditional property taxes, the owner would pay approximately $282,902 for a
year. Therefore, there is a difference of approximately $191,902 a year.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: If the City Commission is favorable to continuing the
PILOT for this property, staff recommends that the Contract be approved and
the Mayor and Clerk be authorized to sign the necessary documents.
Motion by Commissioner Spataro second by Commissioner Hood to approve the
PILOT request for Bayview Towers as described subject to approval of the
ordinance at the next meeting.
ROLL VOTE: Ayes: Wierengo, Warmington, Hood, Spataro, and German
Nays: Gawron and Turnquist
MOTION PASSES
2012-07 PUBLIC HEARINGS:
A. Issuance of a Commercial Rehabilitation Certificate – Lake Welding
Supply. PLANNING & ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: Pursuant to Public Act 210 of 2005, as amended, Lake
Welding Supply has requested the issuance of a Commercial Rehabilitation
Certificate. The Certificate will freeze the taxable value of the building and
exempt the new real property investment from local taxes. The school
operating tax and the State Education Tax (SET) are still levied on the new
investment. Land and personal property cannot be abated under this act. The
City Commission approved the creation of the Commercial Rehabilitation
District at its November 22, 2011 meeting. The company is planning on investing
$1.4 million in real property improvements to expand their operations. This would
qualify the applicant for an abatement of 10 years.
FINANCIAL IMPACT: The real property taxes would be frozen at their pre-
rehabilitated rate for the duration of the certificate.
BUDGET ACTION REQUIRED: None.
3
STAFF RECOMMENDATION: Staff recommends approval of the Commercial
Rehabilitation Certificate.
Motion by Vice Mayor Gawron, second by Commissioner Spataro to close the
Public Hearing and approve the issuance of a Commercial Rehabilitation
Certificate for Lake Welding Supply.
ROLL VOTE: Ayes: Wierengo, Turnquist, Warmington, Hood, Spataro, German,
and Gawron
Nays: None
MOTION PASSES
2012-08 NEW BUSINESS:
A. Advance Refunding of 2002 LDFA Bonds. FINANCE
SUMMARY OF REQUEST: In 2002 the LDFA issued bonds in the amount of
$4,725,000 to finance construction of the MAREC building. Repayment of the
bonds was to come from tax increment revenues generated by anticipated
development on the Smart Zone site. The City’s full faith and credit was
pledged and the Community Foundation for Muskegon County also pledged
an annual contribution of up to $75,000 (through 2016) to be used in the event
tax increment revenues fell short.
The bonds were intentionally structured with no/low principal payments during
the first ten years to provide time for development and tax increments to grow.
Unfortunately, this has not occurred to the extent hoped for. In recent years, the
City has contributed $100,000 annually and the full $75,000 CFFMC pledge has
been needed to meet debt service requirements. Starting with FY 2012-13, the
City’s annual contribution will at least double and remain at high levels until
significant, taxable development occurs.
The bonds were issued with a ten year call provision and 2012 is the first
opportunity to exercise this call. Fortunately, refunding the bonds under current
market conditions makes economic sense.
FINANCIAL IMPACT: Refunding the LDFA bonds is expected to save $361,045
over the remaining life (about $25,000/year). Present value savings are
estimated at $304,165, or about 7% of the outstanding bond principal.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the advance refunding of LDFA bonds.
Motion by Commissioner Spataro, second by Vice Mayor Gawron to approve
the advance refunding of LDFA bonds.
ROLL VOTE: Ayes: Turnquist, Warmington, Hood, Spataro, German, Gawron, and
Wierengo
Nays: None
4
MOTION PASSES
B. Concurrence with the Housing Board of Appeals Notice and Order to
Demolish the Following: PUBLIC SAFETY
1467 Terrace Street (Area 11)
2226 Continental Street
167 Mason Avenue – Home and Garage (Area 10)
SUMMARY OF REQUEST: This is to request that the City Commission concur with
the findings of the Housing Board of Appeals that the structures are unsafe,
substandard, a public nuisance and that they be demolished within 30 days. It
is further requested that administration be directed to obtain bids for the
demolition of the structure and that the Mayor and City Clerk be authorized and
directed to execute a contract for demolition with the lowest responsible
bidder.
FINANCIAL IMPACT: CDBG Funds.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To concur with the Housing Board of Appeals
decision to demolish.
Motion by Commissioner Spataro, second by Commissioner Wierengo to concur
with the Housing Board of Appeals notice and order to demolish 1467 Terrace,
2226 Continental, and 167 Mason-home and garage.
ROLL VOTE: Ayes: Warmington, Hood, Spataro, German, Gawron, Wierengo,
and Turnquist
Nays: None
MOTION PASSES
C. Ward and Precinct Redistricting. CITY CLERK
SUMMARY OF REQUEST: Due to the 2010 Census, the County district lines have
changed, so we are requesting permission to change the City precinct/ward
lines. This will allow us to balance the number of registered voters in the
precincts and to reduce the number of split precincts. We also request to
change the numbers of the precincts from 1 through 14.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To authorize the Mayor and Clerk to sign a
resolution.
COMMITTEE RECOMMENDATION: This has been approved by the Election
Commission.
Motion by Commissioner Spataro, second by Vice Mayor Gawron to approve
5
the Ward and Precinct redistricting as proposed.
ROLL VOTE: Ayes: Hood, Spataro, German, Gawron, Wierengo, Turnquist, and
Warmington
Nays: None
MOTION PASSES
D. Use of Explosives for Demolition on Former Sappi Property. CITY
MANAGER
SUMMARY OF REQUEST: To give permission to demolish the large stick (280’) and
the bleach plant by use of explosives on the former Sappi property contingent
upon review and approval of the demolition plan by all appropriate City staff.
City approval for use of explosives is necessary pursuant to City Ordinance 10-
136.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the use of explosives for demolition as
described above, contingent upon review and approval of the demolition plan
by all appropriate City staff.
Motion by Vice Mayor Gawron, second by Commissioner Wierengo to approve
the use of explosives for demolition as described contingent upon review and
approval of the demolition plan by appropriate City staff.
ROLL VOTE: Ayes: Spataro, Gawron, Wierengo, Turnquist, Warmington, and
Hood
Nays: German
MOTION PASSES
PUBLIC PARTICIPATION: Public comments were received.
ADJOURNMENT: The City Commission Meeting adjourned at 6:45 p.m.
Respectfully submitted,
Ann Marie Cummings, MMC
City Clerk
6
CITY COMMISSION GOAL SETTING SESSION
JANUARY 27, 2012
MINUTES
Present: Mayor Warmington, Vice Mayor Gawron, Commissioners Hood, German, Spataro,
Wierengo, and Turnquist.
Staff Present: Mazade, Al-Shatel, Grant, Maurer, Brubaker-Clarke, Bailey, Paul, Smith,
Thompson, J. Lewis, Cummings.
Abset: B. Lewis
Others: Dave Alexander, Muskegon Chronicle, Gary Post, Keith Sype.
Opening remarks were given by Mayor Warmington.
Bob Kuhn facilitated the session.
Meeting began at 10:00 a.m.
The Mission, Vision and Value Statements were reviewed.
The goal of the City at this time is survival. It’s important that the Commission have a consensus
rather than a majority to accomplish the tasks that need to be accomplished.
Tim Paul and Bryon Mazade gave an overview of the city finances.
2012 Goals
Increase usage of Pere Marquette by residents
Promote development- housing
Code enforcement- target neighborboods
Neigborhood revitalization- rehab houses, private partnerships
Police Department - diversity, EEOC, cadet program, Civil Service
Re-zoning downtown b2 to b3
Cooperating Services - water, purchasing, income tax administration
Sappi Redevelopment, method of evaluation
Infrastructure Agreement, millage
Work with what we have, i.e. LC Walker Arena support
Consumer Power site
Baseball Complex
Level of services, eliminate/downsize
Casino
The top four priorities chosen by City Commissioners is as follows:
Sappi Redevelopment
Neighborhood Revitalization
Cooperating Services
Downtown Zoning
City Staff left the meeting/session at 2:00 p.m.
City Manager and Commission continued discussions immediately following.
______________________________
Ann Marie Cummings, MMC
City Clerk
Date: February 14, 2012
To: Honorable Mayor and City Commission
From: Department of Public Works – Water Filtration Plant
RE: W-732 High Service Switchgear Repair/Upgrades
SUMMARY OF REQUEST:
Award the High Service Pumps Switchgear repair/upgrade (W-732) to DVT Electric, Inc.
5151 S. Division St. Wyoming, MI 49548 since they were the lowest responsible bidder
with a bid price of $133,680.00 (See bid tabulation attached).
FINANCIAL IMPACT:
This upgrade was budgeted at $175,000 which includes engineering services of $24,950.00,
previously approved, July 11, 2011.
BUDGET ACTION REQUIRED:
None at this time.
STAFF RECOMMENDATION:
Staff concurs with the engineer’s recommendation and recommends City Commission
award the repair/upgrades to DVT Electric, Inc. for $133,680.00.
Date: January 23, 2012
To: DPW Director – Mohammed Al-Shatel
From: Water Filtration Plant
RE: 1972 Pump Station Switchgear Replacement
The switchgear breakers outside the 1972 built high service pump station switches 2400
volt power between the 6 high service pumps is in need of an upgrade.
These breakers have been problematic and are unreliable due to their current age. As
part of the last major plant expansion, this switchgear was expanded to include a new
main secondary breaker, tie breaker, and generator main breaker as well as new motor
starters for high service pumps 1-6. The new starters were supplied with solid state
protective relaying. Due to cost constraints at that time, these breakers remained with
the intent that upgrades to these would be done at a later date. These breakers are
approaching 40 years of service.
Tetra-Tech was the engineering company that was involved in the plant upgrade project
in 2004 and was responsible for the design of the plants electrical distribution system as
well as the plant supervisory control and data acquisition systems. Gene Jones from
Tetra-Tech is intimately familiar with these systems and as the electrical engineer has
provided support and troubleshooting assistance to us at no cost for the last 7 years.
Gene has been an invaluable resource. They have completed the engineering portion
and bid requests have been received. Tetra Tech is recommending awarding the
project to DVT Electric, 5151 S. Division St, Wyoming, MI 49548.
Staff recommends approval of the award to DVT Electric for the switchgear upgrade at
a cost of $133,680.00.
January 21, 2012 Transmitted Electronically
Mr. Steve Teunis
Muskegon Water Filtration Plant
1900 Beach Street
Muskegon, MI 49441
Re: Recommendation of Award: W‐732 High Service Switchgear Repair/Upgrade
Dear Mr. Teunis:
Tetra Tech has completed review of bids received in response to the Request for Bid for contractor
services related to the High Service Switchgear Repair/Upgrade project at the Muskegon Water
Filtration Plant.
There were two project bidders, both bidders acknowledged all addendums (bid tabulation sheet is
attached).
On January 17, 2012 Tetra Tech conducted a conference call with you and the apparent low bidder “DVT
Electric” to discuss several items related to their bid. On January 18, 2012 Ladd Vander Laan of DVT
Electric issued an email response to our specific questions discussed on January 17th (see attached
email) confirming that DVT Electric intend to install a fully bussed 1200 amp connection between the
new and existing switchgear as shown on the design drawings.
Tetra Tech recommends awarding W‐732 High Service Switchgear Repair/Upgrades project to “DVT
Electric”.
We look forward to working with you on this effort. Please contact me at 734‐213‐5075 if you have
questions or require additional information.
Sincerely,
Mick S. Jones, P.E.
Senior Project Manager
Copy: Mr. Kevin Herbert
Mr. Mohammed Al‐Shatel
AGENDA ITEM NO. ________________
CITY COMMISSION MEETING February 14, 2012
TO: Honorable Mayor and City Commissioners
FROM: Bryon L. Mazade, City Manager
DATE: January 31, 2012
RE: 2012–2013 City Commission Goals
SUMMARY OF REQUEST:
To approve the attached list of goals for 2012-2013. This list is the result of the goals setting
session held on January 27, 2012.
FINANCIAL IMPACT:
Unknown at this time.
BUDGET ACTION REQUIRED:
None at this time.
STAFF RECOMMENDATION:
To approve the attached list of goals.
COMMITTEE RECOMMENDATION:
The City Commission met on January 27, 2012 and identified the attached list of goals for
2012-2013.
pb\AGENDA\2012-2013 CITY COMMISSION GOALS 013112
Commission Meeting Date: February 14, 2012
Date: February 9, 2012
To: Honorable Mayor and City Commissioners
From: Planning & Economic Development
RE: Request to amend the resolution approving the Exemption of
New Personal Property (PA 328) – ADAC Plastics
SUMMARY OF REQUEST:
The State of Michigan Property Services Division has requested that the City amend
resolution 2011-84a for the approval of the Exemption of New Personal Property for ADAC
Plastics. The act has undergone several amendments over the past two years and the
State is now requiring additional information in the resolution.
FINANCIAL IMPACT:
None
BUDGET ACTION REQUIRED:
None
STAFF RECOMMENDATION:
Approval of the revised resolution.
COMMITTEE RECOMMENDATION:
None
2/9/2012
Resolution No. _______
MUSKEGON CITY COMMISSION
RESOLUTION APPROVING APPLICATION FOR EXEMPTION OF NEW PERSONAL PROPERTY UNDER
PA 328 OF 1998
ADAC Plastics
WHEREAS, the City of Muskegon meets the definition of an “Eligible Local Assessing District” under PA 328 of
1998, Section 7(g), by virtue of containing an eligible distressed area as defined by Section 7(f)(i), in accordance
with PA 346 of 1966, Section 11; and
WHEREAS, the applicant, ADAC Plastics, meets the definition of an “Eligible Business” as defined by PA 328 of
1998 and is engaged primarily in manufacturing at the location of 1801 E Keating Ave, Muskegon, MI; and
WHEREAS, pursuant to P.A. 198 of 1974 as amended, after duly noticed public hearing held on July 26,
1983, this Commission by resolution established an Industrial Development District as requested by the
City of Muskegon for Port City Industrial Park, including the property owned by ADAC Plastics, 1801 E
Keating Ave, Muskegon, Michigan 49442; and
WHEREAS, ADAC Plastics has filed an application for Exemption of New Personal Property with respect to
new personal property to be installed within said Industrial Development District ; and
WHEREAS, before acting on said application the Muskegon City Commission held a public hearing on
November 22, 2011, at the Muskegon City Hall in Muskegon, Michigan at 5:30 p.m. at which hearing the
applicant, the assessor and representatives of the affected taxing units were given written notice and were
afforded an opportunity to be heard on said application; and
WHEREAS, installation of new machinery and equipment had not begun earlier than six (6) months before
November 3, 2011, the date of acceptance of the application for the Exemption of New Personal Property; and
WHEREAS, the installation of machinery and equipment is calculated to and will have the reasonable likelihood
to retain, create, or prevent the loss of employment in Muskegon, Michigan; and
NOW, THEREFORE, BE IT RESOLVED by the Muskegon City Commission of the City of Muskegon,
Michigan that:
1) The Muskegon City Commission finds and determines that the Exemption considered together
with the aggregate amount of certificates previously granted and currently in force under Act No.
328 of the Public Act of 1998 as amended and Act No. 198 of the Public Act of 1974 as amended
and Act No. 255 of the Public Acts of 1978 as amended shall not have the effect of substantially
impeding the operation of the City of Muskegon or impairing the financial soundness of a taxing
unit which levies ad valorem property taxes in the City of Muskegon.
2) The application of ADAC Plastics, for the Exemption of New Personal Property with respect to the
personal property expansion on the following described parcels of real property situated within the
City of Muskegon to wit:
Parcel number 61-24-691-000-0015-00 and parcel number 61-24-691-000-0015-10 (they
will be combined before commencement and retain the same address, 1801 E Keating Ave)
3) The Exemption of New Personal Property is issued and shall be and remain in force and effect for
a period of twelve (12) years on personal property.
2/9/12
Adopted this 22nd Day of November 2011.
Ayes:
Nays:
Absent:
BY: __________________________________
Stephen J. Warmington
Mayor
ATTEST: __________________________________
Ann Cummings
Clerk
CERTIFICATION
I hereby certify that the foregoing constitutes a true and complete copy of a resolution adopted by the Muskegon
City Commission, County of Muskegon, Michigan, at a regular meeting held on November 22, 2011.
______________________________
Ann Cummings
Clerk
2/9/12
Glacier Page 1 of 1
Potter, Linda
Mike-
I am going to need a revised resolution adding the statement about the local units qualification
and any other statements in the attached sample resolution that were not a part of the original
resolution approved by Muskegon.
In the past two years this act has undergone several amendments. The first one added the
clause that if an applicant is eligible for MEGA tax credits than the local unit can approve a PA
328 exemption, where previously this was not allowed. The second is the addition of the
communities that provide 4 of 6 specific services; fire, water, sewer, police, trash & recycling, and
are located in a county bordering Canada or another state can approve PA 328 exemptions. The
third addition is that an Aerotropolis or Next Michigan Development Corporation can approve an
exemption. Due to these additions to the law we are not requiring the local unit to furnish a
statement in the resolution describing how they are eligible to approve these exemptions.
Attached is a sample resolution for this program, along with a couple other sample resolutions for
your use. Feel free to contact me if you have any questions
Heather Cole
Department of Treasury
Property Services Division
P.O. Box 30760
Lansing, MI 48909
[email protected]
(517) 373-0675
2/9/2012
Date: February 14, 2012
To: Honorable Mayor and City Commissioners
From: Finance
RE: Employee Compensation Plan - EVIP
SUMMARY OF REQUEST: Under the Economic Vitality Incentive Program (EVIP)
adopted by the state last year, the City must meet certain criteria in order to continue
receiving the non-constitutional portion of state revenue sharing funds. The first criterion was
to prepare and make available a citizen’s guide and performance dashboard by October 1,
2011. The second criterion was to certify to the Michigan Department of Treasury that by
January 1, 2012 we have produced and made readily available to the public, a plan with one
or more proposals to increase its existing level of cooperation, collaboration, and
consolidation, either within the jurisdiction or with other jurisdictions.
The third and final criterion is to certify to the Michigan Department of Treasury that by May 1,
2012 we have developed an employee compensation plan, which we intend to implement,
with any new, modified, or extended contract or employment agreement, for employees not
covered under contract or employment agreement; and that the plan has been made
available for public viewing in the clerk’s office or posted on a publicly accessible Internet site.
The attached Economic Vitality Incentive Program – Employee Compensation Plan
Component is presented for your approval. It shows the specific benefit standards as set by
the state EVIP legislation and how the City either has met or intends to meet these standards
in future contracts and employment agreements.
Once approved by the City Commission, the plan will be submitted to the Michigan
Department of Treasury and made available to the public on the City’s website.
FINANCIAL IMPACT: Failure to submit the plan to the state could result in the loss of
$321,642 - the employee compensation plan portion of the EVIP payment.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Commission approval of the attached plan and
authorization for staff to submit the plan to the Michigan Department of Treasury.
1
Michigan Department of Treasury
4888 (07-11)
Economic Vitality Incentive Program
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Issued under authority of Public Act 63 of 2011. Filing is mandatory to qualify for payments.
Each city/village/township applying for Employee Compensation payments must:
1. Certify to the Michigan Department of Treasury (Treasury) that the local unit listed below has developed an employee
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agreements for employees not covered under contract or employment agreement. The plan shall be made available for public
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2. Submit to Treasury an employee compensation plan.
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month) in order to qualify for that month’s payment. Post mark dates will not be considered. For questions, call (517) 373-2697.
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Local Unit Name
City of Muskegon
Local Unit Code Local Unit County
612020 Muskegon
Contact Name Contact Telephone Number
Bryon L. Mazade (231) 724-6724
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Title Date
City Manager 2/15/2012
Completed and signed forms (including required attachments) should be e-mailed to: 7UHDV257$#PLFKLJDQJRY
If you are unable to submit via e-mail, mail the completed form and required attachments to:
Michigan Department of Treasury
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CITY OF MUSKEGON
Economic Vitality Incentive Program Employee Compensation Plan Component
Economic Vitality Incentive Program Standards
Membership Information (12/31/11) PA 152
For defined benefit pension plans, a
maximum multiplier of 1.5% for all
New hires who are eligible for retirement Hard Cap Limits: a total amount equal to
employees who are eligible for social For defined benefit pension plans, final
plans are placed on retirement plans that Health care premium costs for new hires $5,500.00 times the number of employees
security benefits, except, where average compensation for all employees is
cap annual employer contributions at 10% shall include a minimum employee share of with single person coverage, $11,000.00
postemployment health care is not calculated using a minimum of 3 years of
Defined Current Covered By of base salary for employees who are 20%; or, an employer*s share of the local times the number of employees with
Defined provided, the maximum multiplier shall be compensation and shall not include more
Employee Unit Contribution Total Contract Social eligible for social security benefits. For health care plan costs shall be cost individual and spouse coverage, plus
Benefit (DB) 2.25%. For all employees who are not than a total of 240 hours of paid leave.
(DC) Expiration Security? employees who are not eligible for social competitive with the new state preferred $15,000.00 times the number of employees
eligible for social security benefits, a Overtime hours shall not be used in
security benefits, the annual employer provider organization health plan, on a per with family coverage, for a medical benefit
maximum multiplier of 2.25%, except, computing the final average compensation
contribution is capped at 16.2% of base employee basis. plan coverage year beginning on or after
where postemployment health care is not for an employee.
salary. January 1, 2012.
provided, the maximum multiplier shall be
3.0%.
Employees currently have a 2.25% multiplier with
Effective 1/1/12, included leave is limited to 240
Social Security coverage and retiree health The City's aggregate healthcare costs are within
hours. Effective 1/1/13, overtime is no longer The City's healthcare costs are cost competitive
Effective January 1, 2005, new hires go into DC benefits. The City intends to implement either a the "hard cap" limits set by PA 152: $5,062 single
included in FAC. FAC is based on 3 consecutive with the new state PPO health plan. Effective
31 6 37 12/31/2013 YES
Non-Union
plan with maximum 6% employer contribution reduction in multiplier or elimination of retiree coverage; $11,789 double coverage; $13,851
years during which aggregate compensation is 1/1/12, employees contribute 10% of total costs.
healthcare at expiration of current employment family coverage.
highest.
terms.
Employees currently have a 2.25% multiplier with
Effective 1/1/12, overtime is no longer included in
Social Security coverage and retiree health The City's aggregate healthcare costs are within
final average compensation and included leave is The City's healthcare costs are cost competitive
SEIU Local 517M (Unit 2 - Effective January 1, 2006, new hires go into DC benefits. The City intends to implement either a the "hard cap" limits set by PA 152: $5,062 single
limited to 240 hours. FAC is based on 3 with the new state PPO health plan. Effective
47 15 62 12/31/2012 YES
plan with maximum 6% employer contribution reduction in multiplier or elimination of retiree coverage; $11,789 double coverage; $13,851
DPW)
consecutive years during which aggregate 1/1/12, employees contribute 10% of total costs.
healthcare at expiration of current employment family coverage.
compensation is highest.
contract.
Employees currently have a 2.25% multiplier with
Effective 1/1/12, overtime is no longer included in
Social Security coverage and retiree health The City's aggregate healthcare costs are within
final average compensation and included leave is The City's healthcare costs are cost competitive
SEIU Local 517M (Clerical Effective January 1, 2006, new hires go into DC benefits. The City intends to implement either a the "hard cap" limits set by PA 152: $5,062 single
limited to 240 hours. FAC is based on 3 with the new state PPO health plan. Effective
20 4 24 12/31/2012 YES
plan with maximum 6% employer contribution reduction in multiplier or elimination of retiree coverage; $11,789 double coverage; $13,851
Unit)
consecutive years during which aggregate 1/1/12, employees contribute 10% of total costs.
healthcare at expiration of current employment family coverage.
compensation is highest.
contract.
The City's aggregate healthcare costs are within
The City's healthcare costs are cost competitive
Effective January 1, 2005, new hires go into DC the "hard cap" limits set by PA 152: $5,062 single
N/A - All unit members are DC N/A - All unit members are DC with the new state PPO health plan. Effective
0 1 1 12/31/2013 NO
Non-Union Police
plan with 10% employer contribution coverage; $11,789 double coverage; $13,851
1/1/12, employees contribute 10% of total costs.
family coverage.
Employees currently have a 3.00% multiplier with Overtime is currently included in FAC and included
retiree health benefits, but no Social Security leave is currently limited to 304 hours. The City The City's aggregate healthcare costs are within
N/A Unit has no new hires. All members are The City's healthcare costs are cost competitive
coverage. The City intends to implement either a intends to exclude overtime and reduce included the "hard cap" limits set by PA 152: $5,062 single
promoted from patrol unit and retain their with the new state PPO health plan. Effective
14 0 14 12/31/2012 NO
COAM (Police Command)
reduction in multiplier or elimination of retiree leave at expiration of current employment contract. coverage; $11,789 double coverage; $13,851
retirement benefit (either DB or DC) 1/1/12, employees contribute 10% of total costs.
healthcare at expiration of current employment FAC is based on 3 consecutive years during which family coverage.
contract. aggregate compensation is highest.
Employees currently have a 3.00% multiplier with Overtime is currently included in FAC and included
retiree health benefits, but no Social Security leave is currently limited to 304 hours. The City The City's healthcare costs are cost competitive The City's aggregate healthcare costs are within
Police Officers Labor Council Effective July 28, 2006, new hires go into DC plan coverage. The City intends to implement either a intends to exclude overtime and reduce included with the new state PPO health plan. Effective the "hard cap" limits set by PA 152: $5,062 single
49 11 60 12/31/2011 NO
with 10% employer contribution reduction in multiplier or elimination of retiree leave at expiration of current employment contract. 1/1/12, the City will attempt to require employees coverage; $11,789 double coverage; $13,851
(Patrol)
healthcare at expiration of current employment FAC is based on 3 consecutive years during which to contribute 10% of total costs. family coverage.
contract. aggregate compensation is highest.
CITY OF MUSKEGON
Economic Vitality Incentive Program Employee Compensation Plan Component
Economic Vitality Incentive Program Standards
Membership Information (12/31/11) PA 152
For defined benefit pension plans, a
maximum multiplier of 1.5% for all
New hires who are eligible for retirement Hard Cap Limits: a total amount equal to
employees who are eligible for social For defined benefit pension plans, final
plans are placed on retirement plans that Health care premium costs for new hires $5,500.00 times the number of employees
security benefits, except, where average compensation for all employees is
cap annual employer contributions at 10% shall include a minimum employee share of with single person coverage, $11,000.00
postemployment health care is not calculated using a minimum of 3 years of
Defined Current Covered By of base salary for employees who are 20%; or, an employer*s share of the local times the number of employees with
Defined provided, the maximum multiplier shall be compensation and shall not include more
Employee Unit Contribution Total Contract Social eligible for social security benefits. For health care plan costs shall be cost individual and spouse coverage, plus
Benefit (DB) 2.25%. For all employees who are not than a total of 240 hours of paid leave.
(DC) Expiration Security? employees who are not eligible for social competitive with the new state preferred $15,000.00 times the number of employees
eligible for social security benefits, a Overtime hours shall not be used in
security benefits, the annual employer provider organization health plan, on a per with family coverage, for a medical benefit
maximum multiplier of 2.25%, except, computing the final average compensation
contribution is capped at 16.2% of base employee basis. plan coverage year beginning on or after
where postemployment health care is not for an employee.
salary. January 1, 2012.
provided, the maximum multiplier shall be
3.0%.
Employees currently have a 2.75% multiplier with Overtime is currently included in FAC and included
retiree health benefits, but no Social Security leave is currently limited to 504 hours. The City The City's aggregate healthcare costs are within
The City's healthcare costs are cost competitive
Effective January 1, 2005, new hires go into DC coverage. The City intends to implement either a intends to exclude overtime and reduce included the "hard cap" limits set by PA 152: $5,062 single
with the new state PPO health plan. Effective
31 2 33 12/31/2013 NO
IAFF Local 370 (Firefighters)
plan with 10% employer contribution reduction in multiplier or elimination of retiree leave at expiration of current employment contract. coverage; $11,789 double coverage; $13,851
1/1/13, employees contribute 10% of total costs.
healthcare at expiration of current employment FAC is based on 3 consecutive years during which family coverage.
contract. aggregate compensation is highest.
Green - City compensation policies currently within EVIP standards
Red - City intends to implement changes to bring policies within EVIP standards
Blue - EVIP standards not applicable for stated reasons
Date: October 25, 2011
To: Honorable Mayor and City Commissioners
From: Finance Director
RE: First Quarter 2011-12 Budget Reforecast
SUMMARY OF REQUEST: At this time staff is transmitting the Second
Quarter 2011-12 Budget Reforecast which outlines proposed changes to the
original budget that have come about as result of changes in revenue projections,
policy priorities, labor contracts, updated economic conditions, or other factors.
FINANCIAL IMPACT: Specific proposed changes to the budget include:
The projected 2011-12 operating deficit for the General Fund has decreased
from $885,728 (original budget) to $234,007. This is primarily due to:
o Higher anticipated income tax revenues (+$300,000 from original) and
o Higher anticipated state-shared revenues (+490,888 from original)
General Fund expenditures have been adjusted slightly and are about 1%
higher than originally budgeted.
Capital projects have been reforecast based on bid results, grant awards and
other factors. Overall capital projects are down from $6.9 million (originally
budgeted) to $6.3 million. Mostly this is due to the fact that the Sherman
Street (Lincoln to Estes) project has been pushed to next year.
BUDGET ACTION REQUIRED: Approval of this budget reforecast constitutes
a formal amendment to the City’s 2011-12 budget.
STAFF RECOMMENDATION: Approval.
COMMITTEE RECOMMENDATION: None.
City of Muskegon
2011-12 2Q Reforecast Budget
Summary of Budgeted Funds
Projected Projected Ending Increase
Beginning Fund Fund (Decrease) Fund
Balance/Working Projected Projected Balance/Working Balance/Working
Capital Revenues Expenditures Capital Capital
Fund Name
General $ 4,511,382 $ 23,515,986 $ 23,749,993 $ 4,277,375 $ (234,007)
1
Major Streets 566,001 6,637,364 5,203,482 1,999,883 1,433,882
2
Local Streets 663,340 1,340,998 1,555,190 449,148 (214,192)
3
Criminal Forfeitures Fund 140,828 12,500 45,000 108,328 (32,500)
4
Budget Stabilization Fund 1,500,000 - - 1,500,000 -
5
Tree Replacement Fund 5,119 2,050 2,500 4,669 (450)
6
Brownfield Redevelopment Authority Fund 65,349 142,659 191,601 16,407 (48,942)
7
Tax Increment Finance Authority Fund 16,445 53,242 50,000 19,687 3,242
8
Downtown Development Authority Debt Fund 272,145 304,305 329,712 246,738 (25,407)
9
10 Local Development Finance Authority III Fund (SZ) 21,348 258,555 272,697 7,206 (14,142)
11 Arena Improvement 779 48,600 23,400 25,979 25,200
12 Sidewalk Improvement 665,541 90,000 151,705 603,836 (61,705)
13 Public Improvement 551,506 57,500 48,000 561,006 9,500
14 State Grants 237,439 316,000 315,000 238,439 1,000
15 Marina & Launch Ramp 243,852 263,800 202,331 305,321 61,469
16 Public Service Building 268,058 975,340 938,812 304,586 36,528
17 Engineering Services (93,420) 574,516 478,054 3,042 96,462
18 Equipment 2,880,251 2,425,000 3,144,144 2,161,107 (719,144)
19 General Insurance 1,420,174 3,902,164 3,740,320 1,582,018 161,844
20 Sewer 3,320,219 6,155,000 6,029,369 3,445,850 125,631
21 Water 3,585,169 5,717,000 6,619,043 2,683,126 (902,043)
Total All Budgeted Funds $ 20,841,525 $ 52,792,580 $ 53,090,353 $ 20,543,752 $ (297,773)
Page 1 of 40
CITY OF MUSKEGON
GENERAL FUND
HISTORICAL SUMMARY
Revenues & Expenditures & Fund Balance
Year Transfers In Transfers Out at Year-End
2000 $ 23,685,516 $ 22,232,657 $ 2,951,734
2001 23,446,611 23,235,978 3,162,367
2002 23,617,163 23,971,534 2,807,996
2003 23,328,756 23,705,334 2,431,418
2004 23,401,793 23,388,019 2,445,192
2005 23,732,641 23,658,227 2,519,606
2006 24,669,210 24,498,776 2,690,040
2007 25,031,403 24,800,810 2,920,633
2008 25,563,632 26,100,539 2,383,726
2009 24,105,019 24,850,082 1,638,663
2010* 16,142,764 11,742,973 6,038,454
2010-11 24,029,686 25,556,758 4,511,382
Fiscal 2011-12 Budget Summary
FUND BALANCE AT START OF YEAR $ 4,511,382
MEANS OF FINANCING:
Taxes 14,961,645 63.6%
Licenses and Permits 1,119,000 4.8%
Federal Grants 169,889 0.7%
State Grants 20,000 0.1%
State Shared Revenue 3,540,888 15.1%
Other Charges 2,320,058 9.9%
Interest & Rentals 345,761 1.5%
Fines and Fees 472,000 2.0%
Other Revenue 466,745 2.0%
Other Financing Sources 100,000 0.4%
23,515,986 100.0%
ESTIMATED REQUIREMENTS:
Customer Value Added Activities 18,087,526 76.2%
Business Value Added Activities 4,075,513 17.2%
Fixed Budget Items 1,586,954 6.7%
23,749,993 100.0%
ESTIMATED FUND BALANCE AT END OF YEAR $ 4,277,375
OPERATING DEFICIT (USE OF FUND BALANCE) $ (234,007)
* Six-month transition period to new fiscal year
Page 2 of 40
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - General Fund
Actual FY2010 (Stub Original Budget Actual to Date 2Q Reforecast % Change
Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 From Original
Available Fund Balance - BOY $ 1,638,663 $ 6,038,454 $ 4,187,864 $ 4,511,382 $ 4,511,382
Taxes
City income tax $ 3,368,057 $ 6,599,753 $ 6,500,000 $ 3,674,512 $ 6,800,000 5%
Property taxes - general 6,438,439 6,626,276 6,307,985 544,342 6,307,985 0%
Property taxes - sanitation 1,489,136 1,731,364 1,660,197 142,127 1,660,197 0%
Industrial facilities taxes 468,369 93,618 93,463 - 93,463 0%
Payments in lieu of taxes 91,181 95,402 91,000 - 95,000 4%
Delinquent chargeback collected - 17 5,000 3 5,000 0%
$ 11,855,182 $ 15,146,430 $ 14,657,645 $ 4,360,984 $ 14,961,645 2%
Licenses and permits
Business licenses $ 25,934 $ 31,110 $ 28,000 $ 6,597 $ 28,000 0%
Liquor licenses 9,945 52,085 46,000 31,300 46,000 0%
Temporary Liquor licenses 12,794 9,870 15,000 2,075 15,000 0%
Cable TV franchise fees 178,239 362,103 340,000 80,815 360,000 6%
Rental property registration 47,367 115,598 120,000 79,195 120,000 0%
Burial permits 39,624 93,483 110,000 47,193 110,000 0%
Building permits 135,155 255,906 200,000 138,491 200,000 0%
Electrical permits 43,576 78,852 75,000 46,698 75,000 0%
Plumbing permits 20,254 29,961 30,000 14,798 30,000 0%
Mechanical permits 26,204 61,611 60,000 30,981 60,000 0%
75,000 39,638 75,000 0%
Vacant building 45,070 89,060
$ 584,162 $ 1,179,639 $ 1,099,000 $ 517,781 $ 1,119,000 2%
Federal grants
Federal operational grant $ 122,965 $ 192,842 $ 169,889 $ 100,362 $ 169,889 0%
$ 122,965 $ 192,842 $ 169,889 $ 100,362 $ 169,889 0%
State grants
Act 302 police training grant $ 7,805 $ 42,458 $ 20,000 $ 9,477 $ 20,000 0%
State operational grant - - - - - -
$ 7,805 $ 42,458 $ 20,000 $ 9,477 $ 20,000 0%
Page 3 of 40
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - General Fund
Actual FY2010 (Stub Original Budget Actual to Date 2Q Reforecast % Change
Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 From Original
State shared revenue
State sales tax - Constitutional $ 1,189,635 $ 2,454,851 $ 2,300,000 $ 897,707 $ 2,575,980 12%
State sales tax - Statutory/EVIP 642,431 1,392,008 750,000 321,636 964,908 29%
$ 1,832,066 $ 3,846,859 $ 3,050,000 $ 1,219,343 $ 3,540,888 16%
Other charges for sales and services
Tax administration fees $ 194,131 $ 297,326 $ 289,500 $ 41,126 $ 289,500 0%
Utility administration fees 110,000 225,000 225,000 112,500 225,000 0%
Reimbursement for elections 79 12,672 15,500 414 15,500 0%
Reimbursement for school police officer 13,361 47,440 19,000 4,245 19,000 0%
Indirect cost reimbursement 582,084 1,144,020 1,144,018 572,010 1,144,018 0%
Site-plan review fee 1,500 2,800 3,000 2,200 3,000 0%
Sale of cemetery lots 11,744 29,740 25,000 13,120 25,000 0%
Sale of columbarium niches 1,170 2,550 500 78 500 0%
Police miscellaneous 17,930 37,113 40,000 15,535 40,000 0%
Police impound fees 23,300 39,100 40,000 21,800 42,000 5%
40 - 40 0%
Landlord's alert fee 155 40
Fire protection-state property 35,212 120,210 80,000 60,163 80,000 0%
Zoning fees 3,290 6,158 8,000 7,240 10,000 25%
Clerk fees 197 2,039 3,500 598 3,500 0%
Clerk - passport fees 3,555 4,115 5,000 1,370 3,000 -40%
Tax abatement application fees - 810 2,000 3,139 4,000 100%
Lien Look-ups 12,920 14,455 15,000 8,180 15,000 0%
Treasurer fees 49,603 45,903 50,000 3,830 50,000 0%
False alarm fees 6,125 12,960 13,000 6,735 13,000 0%
Miscellaneous cemetery income 6,571 20,398 18,000 52,280 63,000 250%
5,766 11,000 22%
Senior transit program fees 5,082 10,401 9,000
Fire miscellaneous 560 4,985 2,000 603 2,000 0%
Sanitation stickers 38,809 79,762 80,000 34,180 80,000 0%
Lot cleanup fees (trash) 18,348 29,493 50,000 14,322 30,000 -40%
Reimbursements for mowing and demolitions 20,102 49,760 50,000 33,106 50,000 0%
Special events reimbursements 30,546 104,937 100,000 93,402 100,000 0%
Recreation program fees 19,753 20,831 - 1,595 2,000 -
$ 1,206,127 $ 2,365,018 $ 2,287,058 $ 1,109,537 $ 2,320,058 1%
Page 4 of 40
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - General Fund
Actual FY2010 (Stub Original Budget Actual to Date 2Q Reforecast % Change
Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 From Original
Interest and rental income
Interest $ (2,349) $ 85,120 $ 50,000 $ 46,337 $ 90,000 80%
Procurement Card Rebate - 33,668 45,000 - 45,000 0%
Fire Station Lease - Central Dispatch 20,879 47,895 42,000 19,415 42,000 0%
Naval Musem Property Rental - 2,500 5,000 5,000 5,000 0%
Flea market 11,346 27,233 29,000 29,335 30,000 3%
Farmers market 18,484 43,471 35,000 16,892 35,000 0%
City hall rental 1,200 7,200 7,200 3,600 7,200 0%
City right of way rental 6,800 6,800 8,561 - 8,561 0%
McGraft park rentals 13,844 52,475 45,000 3,195 45,000 0%
Other park rentals 22,133 49,525 38,000 12,386 38,000 0%
$ 304,761 $ 136,160 $ 345,761 13%
$ 92,337 $ 355,887
Fines and fees
Income tax - penalty and interest $ 109,441 $ 156,339 $ 180,000 $ 94,123 $ 180,000 0%
Late fees on current taxes 42,766 30,875 40,000 - 40,000 0%
Interest on late invoices 247 2,011 2,000 1,669 2,000 0%
Parking fines 71,160 100,885 125,000 50,040 110,000 -12%
Court fines 72,929 142,764 170,000 48,066 140,000 -18%
$ 296,543 $ 432,874 $ 517,000 $ 193,898 $ 472,000 -9%
Other revenue
Sale of land and assets $ 500 $ - $ 1,000 $ 4,010 $ 5,000 400%
Police sale and auction proceeds 1,823 - - - 4,100 -
CDBG program reimbursements 48,030 324,393 382,870 81,385 382,870 0%
Sanitation reimbursements 43,030 - - - - -
Contributions 19,740 12,455 11,000 (559) 11,000 0%
Contributions - Veteran's Park Maintenance - 19,402 19,500 1,234 19,500 0%
Fisherman's Landing Repayment - 16,106 14,500 16,775 16,775 16%
Darl & Kathleen Staley Trust - - - - - -
Muskegon County Community Foundation 2,394 12,005 1,500 - 1,500 0%
Miscellaneous reimbursements - - 1,000 - 1,000 0%
25,000 4,751 25,000 0%
Miscellaneous and sundry 2,873 5,961
$ 118,390 $ 390,322 $ 456,370 $ 107,596 $ 466,745 2%
Page 5 of 40
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - General Fund
Actual FY2010 (Stub Original Budget Actual to Date 2Q Reforecast % Change
Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 From Original
Other financing sources
Operating transfers in
Cemetery Perpetual Care $ 2,187 $ 2,357 $ 50,000 $ 549 $ 50,000 0%
General Insurance Fund - - - - - -
LDFA Fund - - - - - -
Budget Stabilization Fund - - - - - -
TIFA Fund (Arena Operations) 25,000 75,000 50,000 25,000 50,000 0%
$ 27,187 $ 77,357 $ 100,000 $ 25,549 $ 100,000 0%
Total general fund revenues and
other sources $ 16,142,764 $ 24,029,686 $ 22,661,723 $ 7,780,687 $ 23,515,986 4%
Page 6 of 40
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Actual As % Change
Actual FY2010 Original Budget Actual to Date 2Q Reforecast % of From
(Stub Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 Revised Original
I. Customer Value Added Activities
40301 Police Department
5100 Salaries & Benefits $ 3,770,931 $ 7,675,922 $ 7,836,965 $ 3,969,380 $ 7,836,965 51% 0%
5200 Operating Supplies 28,819 70,082 90,000 38,893 90,000 43% 0%
5300 Contractual Services 465,614 897,777 820,024 432,748 820,024 53% 0%
5400 Other Expenses 4,773 15,826 16,000 12,875 16,000 80% 0%
5700 Capital Outlays 19,632 31,331 15,000 2,428 15,000 16% 0%
5900 Other Financing Uses - - - - - N/A -
$ 4,289,769 $ 8,690,938 $ 8,777,989 $ 4,456,324 $ 8,777,989 51% 0%
$ 4,289,769 $ 8,690,938 $ 8,777,989 $ 4,456,324 $ 8,777,989 51% 0%
50336 Fire Department
5100 Salaries & Benefits $ 1,687,648 $ 3,355,077 $ 3,191,899 $ 1,867,813 $ 3,191,899 59% 0%
5200 Operating Supplies 37,904 85,462 116,500 28,186 116,500 24% 0%
5300 Contractual Services 95,652 173,320 149,861 60,009 149,861 40% 0%
5400 Other Expenses 1,751 1,597 4,000 - 4,000 0% 0%
5700 Capital Outlays 37,389 95,925 60,000 23,631 60,000 39% 0%
5900 Other Financing Uses - - - - - N/A -
$ 1,860,344 $ 3,711,381 $ 3,522,260 $ 1,979,639 $ 3,522,260 56% 0%
50387 Fire Safety Inspections
5100 Salaries & Benefits $ 319,970 $ 535,750 $ 464,680 $ 237,618 $ 464,680 51% 0%
5200 Operating Supplies 5,391 11,469 10,000 2,973 10,000 30% 0%
5300 Contractual Services 44,782 103,147 108,040 17,990 108,040 17% 0%
5400 Other Expenses 1,867 6,042 10,000 3,195 10,000 32% 0%
5700 Capital Outlays - - 2,000 1,708 2,000 85% 0%
5900 Other Financing Uses - - - - - N/A -
$ 372,010 $ 656,408 $ 594,720 $ 263,484 $ 594,720 44% 0%
$ 2,232,354 $ 4,367,789 $ 4,116,980 $ 2,243,123 $ 4,116,980 54% 0%
60523 General Sanitation
5100 Salaries & Benefits $ 15,240 $ 67,009 $ 30,000 $ 15,922 $ 30,000 53% 0%
5200 Operating Supplies - 16 - - - N/A -
5300 Contractual Services 774,346 1,542,755 1,650,000 665,709 1,650,000 40% 0%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - - - - - N/A -
5900 Other Financing Uses 100,000 200,000 200,000 100,000 200,000 50% 0%
Page 7 of 40
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Actual As % Change
Actual FY2010 Original Budget Actual to Date 2Q Reforecast % of From
(Stub Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 Revised Original
$ 889,586 $ 1,809,780 $ 1,880,000 $ 781,631 $ 1,880,000 42% 0%
60550 Stormwater Management
5100 Salaries & Benefits $ - $ - $ - $ - $ - N/A -
5200 Operating Supplies - - - - - N/A -
5300 Contractual Services 4,000 17,029 17,786 - 17,786 0% 0%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - - - - - N/A -
5900 Other Financing Uses - - - - - N/A -
$ 4,000 $ 17,029 $ 17,786 $ - $ 17,786 0% 0%
60448 Streetlighting
5100 Salaries & Benefits $ - $ 224 $ - $ - $ - N/A -
5200 Operating Supplies - - - - - N/A -
5300 Contractual Services 395,257 784,081 750,000 323,152 775,000 42% 3%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - - 10,000 - 10,000 0% 0%
5900 Other Financing Uses - - - - - N/A -
$ 395,257 $ 784,305 $ 760,000 $ 323,152 $ 785,000 41% 3%
60707 Senior Citizen Transit
5100 Salaries & Benefits $ 26,539 $ 57,941 $ 58,678 $ 35,200 $ 66,700 53% 14%
5200 Operating Supplies - - - - - N/A -
5300 Contractual Services 5,360 10,400 10,400 5,200 10,400 50% 0%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - - - - - N/A -
5900 Other Financing Uses - - - - - N/A -
$ 31,899 $ 68,341 $ 69,078 $ 40,400 $ 77,100 52% 12%
60446 Community Event Support
5100 Salaries & Benefits $ 9,362 $ 11,381 $ 10,000 $ 10,589 $ 13,000 81% 30%
5200 Operating Supplies 190 644 1,100 58 1,100 5% 0%
5300 Contractual Services 5,008 8,180 12,500 3,650 12,500 29% 0%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - - - - - N/A -
5900 Other Financing Uses - - - - - N/A -
$ 14,560 $ 20,205 $ 23,600 $ 14,297 $ 26,600 54% 13%
70751 Parks Maintenance
5100 Salaries & Benefits $ 191,755 $ 357,563 $ 387,222 $ 190,441 $ 387,222 49% 0%
5200 Operating Supplies 23,213 53,777 93,850 34,233 93,850 36% 0%
5300 Contractual Services 279,987 556,578 646,785 329,316 646,785 51% 0%
5400 Other Expenses 175 20 - 21 100 21% -
5700 Capital Outlays - 11,090 11,000 50 11,000 0% 0%
Page 8 of 40
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Actual As % Change
Actual FY2010 Original Budget Actual to Date 2Q Reforecast % of From
(Stub Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 Revised Original
5900 Other Financing Uses - - - - - N/A -
$ 495,130 $ 979,028 $ 1,138,857 $ 554,061 $ 1,138,957 49% 0%
70757 Mc Graft Park Maintenance
5100 Salaries & Benefits $ 4,674 $ 6,412 $ 6,551 $ 4,347 $ 6,551 66% 0%
5200 Operating Supplies 1,130 3,547 1,400 1,773 2,000 89% 43%
5300 Contractual Services 8,593 37,173 35,700 8,334 35,700 23% 0%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - - - - - N/A -
5900 Other Financing Uses - - - - - N/A -
$ 14,397 $ 47,132 $ 43,651 $ 14,454 $ 44,251 33% 1%
70276 Cemeteries Maintenance
5100 Salaries & Benefits $ 87,040 $ 112,101 $ 108,948 $ 52,344 $ 108,948 48% 0%
5200 Operating Supplies 569 4,882 6,750 2,825 6,750 42% 0%
5300 Contractual Services 96,313 210,640 244,824 148,770 244,824 61% 0%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays 72 8,383 - 42 100 42% -
5900 Other Financing Uses - - - - - N/A -
$ 183,994 $ 336,006 $ 360,522 $ 203,981 $ 360,622 57% 0%
70585 Parking Operations
5100 Salaries & Benefits $ 501 $ 1,748 $ - $ 173 $ 200 87% -
5200 Operating Supplies - 274 - - - N/A -
5300 Contractual Services 1,944 5,182 3,000 1,209 3,000 40% 0%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - - - - - N/A -
5900 Other Financing Uses - - - - - N/A -
$ 2,445 $ 7,204 $ 3,000 $ 1,382 $ 3,200 43% 7%
70357 Graffiti Removal
5100 Salaries & Benefits $ 1,445 $ 2,659 $ - $ 2,713 $ 3,000 90% -
5200 Operating Supplies 618 465 - 398 500 80% -
5300 Contractual Services 391 123 4,861 170 4,861 3% 0%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - - - - - N/A -
5900 Other Financing Uses - - - - - N/A -
$ 2,454 $ 3,247 $ 4,861 $ 3,281 $ 8,361 39% 72%
70863 Farmers' Market & Flea Market
5100 Salaries & Benefits $ 7,850 $ 17,869 $ 22,240 $ 13,998 $ 22,240 63% 0%
5200 Operating Supplies 2,085 1,802 1,800 418 1,800 23% 0%
5300 Contractual Services 8,181 31,538 29,950 19,202 29,950 64% 0%
5400 Other Expenses 50 - 100 20 100 20% 0%
Page 9 of 40
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Actual As % Change
Actual FY2010 Original Budget Actual to Date 2Q Reforecast % of From
(Stub Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 Revised Original
5700 Capital Outlays 1,326 - 6,000 294 6,000 5% 0%
5900 Other Financing Uses - - - - - N/A -
$ 19,492 $ 51,209 $ 60,090 $ 33,932 $ 60,090 56% 0%
$ 2,053,214 $ 4,123,486 $ 4,361,445 $ 1,970,571 $ 4,401,967 45% 1%
70775 General Recreation
5100 Salaries & Benefits $ 57,201 $ 21,202 $ - $ - $ - N/A -
5200 Operating Supplies 4,816 633 - 230 500 46% -
5300 Contractual Services 26,070 61,387 96,000 51,562 96,000 54% 0%
5400 Other Expenses 708 - - - - N/A -
5700 Capital Outlays - - - - - N/A -
5900 Other Financing Uses - - - - - N/A -
$ 88,795 $ 83,222 $ 96,000 $ 51,792 $ 96,500 54% 1%
80387 Environmental Services
5100 Salaries & Benefits $ 69,234 $ 218,388 $ 335,466 $ 172,517 $ 335,466 51% 0%
5200 Operating Supplies 4,905 6,529 7,300 3,659 7,300 50% 0%
5300 Contractual Services 89,930 185,550 185,000 127,095 185,000 69% 0%
5400 Other Expenses - 35 1,000 145 1,000 15% 0%
5700 Capital Outlays 2,051 1,281 3,500 293 3,500 8% 0%
5900 Other Financing Uses - - - - - N/A -
$ 166,120 $ 411,783 $ 532,266 $ 303,709 $ 532,266 57% 0%
$ 254,915 $ 495,005 $ 628,266 $ 355,501 $ 628,766 57% 0%
10875 Other - Contributions to Outside Agencies
$ 40,082 $ 80,164 80,164 $ 40,082 $
Muskegon Area Transit (MATS) $ 80,164 50% 0%
20,803 20,272 21,000 - 21,000
Neighborhood Association Grants 0% 0%
17,784 45,660 45,660 22,782 45,660
Muskegon Area First 50% 0%
7,357 7,000 7,000 - 7,000
Veterans Memorial Day Costs 0% 0%
5,000 - - - -
Mainstreet N/A -
2,500 2,500 2,500 - 2,500
Lakeside Business District 0% 0%
2,500 2,500 2,500 - 2,500
211 Service 0% 0%
- - - - -
Gypsy Moth Program N/A -
- 1,000 1,000 - 1,000
Consolidation Feasibility Study 0% 0%
- 1,000,000 - - -
MERS Supplemental Contribution N/A -
1,000 1,000 1,000 - 1,000
MLK Diversity Program 0% 0%
1,000 1,000 1,000 - 1,000
Muskegon Area Labor Management (MALMC) 0% 0%
- 6,200 - - -
Muskegon County and Humane Society - Feral Cats N/A -
- - - - -
Other N/A -
Contributions To Outside Agencies $ 98,026 $ 1,167,296 $ 161,824 $ 62,864 $ 161,824 39% 0%
$ 98,026 $ 1,167,296 $ 161,824 $ 62,864 $ 161,824 39% 0%
Page 10 of 40
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Actual As % Change
Actual FY2010 Original Budget Actual to Date 2Q Reforecast % of From
(Stub Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 Revised Original
Total Customer Value Added Activities $ 8,928,278 $ 18,844,514 $ 18,046,504 $ 9,088,383 $ 18,087,526 50% 0%
As a Percent of Total General Fund
Expenditures 76.0% 73.7% 76.6% 77.4% 76.2%
II. Business Value Added Activities
10101 City Commission
5100 Salaries & Benefits $ 33,837 $ 64,864 $ 67,652 $ 35,800 $ 67,652 53% 0%
5200 Operating Supplies 8,205 15,142 12,300 6,828 12,300 56% 0%
5300 Contractual Services 1,407 1,594 1,800 1,956 2,000 98% 11%
5400 Other Expenses 675 1,347 2,000 183 2,000 9% 0%
5700 Capital Outlays 600 1,199 1,200 2,950 5,000 59% 317%
5900 Other Financing Uses - - - - - N/A -
$ 44,724 $ 84,146 $ 84,952 $ 47,717 $ 88,952 54% 5%
10102 City Promotions & Public Relations
5100 Salaries & Benefits $ - $ - $ - $ - $ - N/A -
5200 Operating Supplies 163 411 - 460 500 92% -
5300 Contractual Services 2,881 3,780 11,350 3,113 11,350 27% 0%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - - - - - N/A -
5900 Other Financing Uses - - - - - N/A -
$ 3,044 $ 4,191 $ 11,350 $ 3,573 $ 11,850 30% 4%
10172 City Manager
5100 Salaries & Benefits $ 136,667 $ 253,954 $ 257,366 $ 130,415 $ 257,366 51% 0%
5200 Operating Supplies 1,086 1,338 2,000 180 2,000 9% 0%
5300 Contractual Services 4,873 8,174 7,750 2,712 7,750 35% 0%
5400 Other Expenses 252 944 2,000 1,004 2,000 50% 0%
5700 Capital Outlays - - 1,000 45 1,000 5% 0%
5900 Other Financing Uses - - - - - N/A -
$ 142,878 $ 264,410 $ 270,116 $ 134,356 $ 270,116 50% 0%
10145 City Attorney
5100 Salaries & Benefits $ - $ - $ - $ - $ - N/A -
5200 Operating Supplies 808 808 2,000 - 2,000 0% 0%
5300 Contractual Services 159,223 331,067 320,508 138,683 320,508 43% 0%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - - - - - N/A -
Page 11 of 40
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Actual As % Change
Actual FY2010 Original Budget Actual to Date 2Q Reforecast % of From
(Stub Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 Revised Original
5900 Other Financing Uses - - - - - N/A -
$ 160,031 $ 331,875 $ 322,508 $ 138,683 $ 322,508 43% 0%
$ 350,677 $ 684,622 $ 688,926 $ 324,329 $ 693,426 47% 1%
20228 Affirmative Action
5100 Salaries & Benefits $ 39,129 $ 78,270 $ 80,535 $ 42,837 $ 80,535 53% 0%
5200 Operating Supplies 169 324 750 88 750 12% 0%
5300 Contractual Services 660 1,587 2,027 669 2,027 33% 0%
5400 Other Expenses - 50 1,000 84 1,000 8% 0%
5700 Capital Outlays - - 500 - 500 0% 0%
5900 Other Financing Uses - - - - - N/A -
$ 39,958 $ 80,231 $ 84,812 $ 43,678 $ 84,812 51% 0%
20215 City Clerk & Elections
5100 Salaries & Benefits $ 103,016 $ 244,239 $ 237,997 $ 122,564 $ 237,997 51% 0%
5200 Operating Supplies 8,815 18,702 34,934 6,942 34,934 20% 0%
5300 Contractual Services 9,938 16,625 14,750 3,339 14,750 23% 0%
5400 Other Expenses 1,113 473 1,500 688 1,500 46% 0%
5700 Capital Outlays 866 6,011 1,000 - 1,000 0% 0%
5900 Other Financing Uses - - - - - N/A -
$ 123,748 $ 286,050 $ 290,181 $ 133,533 $ 290,181 46% 0%
20220 Civil Service
5100 Salaries & Benefits $ 85,667 $ 107,949 $ - $ 5,961 $ 5,961 100% -
5200 Operating Supplies 1,099 1,626 - 1,015 1,015 100% -
5300 Contractual Services 3,425 12,707 90,000 23,425 90,000 26% 0%
5400 Other Expenses 697 3,768 - 2,418 2,500 97% -
5700 Capital Outlays 572 - - - - N/A -
5900 Other Financing Uses - - - - - N/A -
$ 91,460 $ 126,050 $ 90,000 $ 32,819 $ 99,476 33% 11%
$ 255,166 $ 492,331 $ 464,993 $ 210,030 $ 474,469 44% 2%
30202 Finance Administration
5100 Salaries & Benefits $ 172,829 $ 333,061 $ 342,702 $ 189,773 $ 291,773 65% -15%
5200 Operating Supplies 1,392 3,571 4,700 1,477 4,700 31% 0%
5300 Contractual Services 59,515 73,010 66,275 50,741 113,275 45% 71%
5400 Other Expenses 65 1,193 1,000 1,267 1,500 84% 50%
5700 Capital Outlays 51 1,716 3,000 2,769 3,000 92% 0%
5900 Other Financing Uses - - - - - N/A -
$ 233,852 $ 412,551 $ 417,677 $ 246,027 $ 414,248 59% -1%
30209 Assessing Services
Page 12 of 40
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Actual As % Change
Actual FY2010 Original Budget Actual to Date 2Q Reforecast % of From
(Stub Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 Revised Original
5100 Salaries & Benefits $ 2,423 $ 3,367 $ 7,308 $ 929 $ 7,308 13% 0%
5200 Operating Supplies - - - - - N/A -
5300 Contractual Services 237,713 416,781 344,367 226,773 394,367 58% 15%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - - - - - N/A -
5900 Other Financing Uses - - - - - N/A -
$ 240,136 $ 420,148 $ 351,675 $ 227,702 $ 401,675 57% 14%
30805 Arena Administration
5100 Salaries & Benefits $ - $ - $ - $ - $ - N/A -
5200 Operating Supplies - - - - - N/A -
5300 Contractual Services 101,867 241,263 235,000 195,833 235,000 83% 0%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - 1,661 - - - N/A -
5900 Other Financing Uses - - - - - N/A -
$ 101,867 $ 242,924 $ 235,000 $ 195,833 $ 235,000 83% 0%
30205 Income Tax Administration
5100 Salaries & Benefits $ 167,338 $ 321,985 $ 331,478 $ 175,902 $ 331,478 53% 0%
5200 Operating Supplies 9,250 12,486 12,160 3,193 12,160 26% 0%
5300 Contractual Services 41,158 65,773 77,550 30,456 77,550 39% 0%
5400 Other Expenses 75 488 800 514 800 64% 0%
5700 Capital Outlays - 7,175 2,500 57 2,500 2% 0%
5900 Other Financing Uses - - - - - N/A -
$ 217,821 $ 407,907 $ 424,488 $ 210,122 $ 424,488 50% 0%
30253 City Treasurer
5100 Salaries & Benefits $ 160,099 $ 312,621 $ 323,707 $ 167,209 $ 323,707 52% 0%
5200 Operating Supplies 32,047 65,024 50,000 26,275 50,000 53% 0%
5300 Contractual Services 58,329 108,627 85,000 44,551 85,000 52% 0%
5400 Other Expenses 462 715 1,500 48 1,500 3% 0%
5700 Capital Outlays - 5,198 2,921 296 2,921 10% 0%
5900 Other Financing Uses - - - - - N/A -
$ 250,937 $ 492,185 $ 463,128 $ 238,379 $ 463,128 51% 0%
30248 Information Systems Administration
5100 Salaries & Benefits $ 148,629 $ 286,590 $ 294,686 $ 148,793 $ 294,686 50% 0%
5200 Operating Supplies - 143 1,788 174 1,788 10% 0%
5300 Contractual Services 35,595 46,281 54,992 4,216 54,992 8% 0%
5400 Other Expenses 149 5,356 8,000 - 8,000 0% 0%
5700 Capital Outlays 12,443 38,626 32,250 13,234 32,250 41% 0%
5900 Other Financing Uses - - - - - N/A -
$ 196,816 $ 376,996 $ 391,716 $ 166,417 $ 391,716 42% 0%
$ 1,241,429 $ 2,352,711 $ 2,283,684 $ 1,284,480 $ 2,330,255 55% 2%
Page 13 of 40
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Actual As % Change
Actual FY2010 Original Budget Actual to Date 2Q Reforecast % of From
(Stub Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 Revised Original
60265 City Hall Maintenance
5100 Salaries & Benefits $ 37,746 $ 39,749 $ 35,777 $ 18,420 $ 35,777 51% 0%
5200 Operating Supplies 5,110 9,285 15,525 4,301 15,525 28% 0%
5300 Contractual Services 93,479 186,687 222,000 76,571 222,000 34% 0%
5400 Other Expenses - 13 - 191 300 64% -
5700 Capital Outlays 100 7,848 3,590 3,915 4,500 87% 25%
5900 Other Financing Uses - - - - - N/A -
$ 136,435 $ 243,582 $ 276,892 $ 103,398 $ 278,102 37% 0%
$ 136,435 $ 243,582 $ 276,892 $ 103,398 $ 278,102 37% 0%
80400 Planning, Zoning and Economic Development
5100 Salaries & Benefits $ 183,633 $ 334,910 $ 268,361 $ 138,827 $ 268,361 52% 0%
5200 Operating Supplies 1,525 3,766 4,600 1,272 4,600 28% 0%
5300 Contractual Services 17,389 (6,463) 20,300 7,263 20,300 36% 0%
5400 Other Expenses 867 958 4,000 662 4,000 17% 0%
5700 Capital Outlays - 439 2,000 - 2,000 0% 0%
5900 Other Financing Uses - - - - - N/A -
$ 203,414 $ 333,610 $ 299,261 $ 148,024 $ 299,261 49% 0%
$ 203,414 $ 333,610 $ 299,261 $ 148,024 $ 299,261 49% 0%
Total Business Value Added Activities $ 2,187,121 $ 4,106,856 $ 4,013,756 $ 2,070,261 $ 4,075,513 51% 2%
As a Percent of Total General Fund
Expenditures 18.6% 16.1% 17.0% 17.6% 17.2% 0.7%
III. Fixed Budget Items
30999 Transfers To Other Funds
Major Street Fund $ - $ - $ - $ - $ - N/A -
Local Street Fund 140,000 280,000 280,000 190,000 280,000 68% 0%
Engineering - - - 75,000 75,000 100% -
Sidewalk - 100,000 - - - N/A -
Arena Maintenance - 6,000 - - - N/A -
State Grants - 34,675 - - - N/A -
LDFA Debt Service Fund (Smartzone) 50,000 100,000 100,000 - 100,000 0% 0%
General Insurance 14,023 28,046 28,046 14,023 28,046 50% 0%
$ 204,023 $ 548,721 $ 408,046 $ 279,023 $ 483,046 58% 18%
-
Page 14 of 40
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Actual As % Change
Actual FY2010 Original Budget Actual to Date 2Q Reforecast % of From
(Stub Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 Revised Original
30851 General Insurance $ 133,527 $ 259,907 $ 275,000 $ - $ 275,000 0% 0%
30906 Debt Retirement 109,174 1,252,795 281,145 176,478 281,145 63% 0%
10891 Contingency and Bad Debt Expense 68,471 515,238 250,000 - 250,000 0% 0%
90000 Major Capital Improvements 112,379 28,727 273,000 121,613 297,763 41% 9%
Total Fixed-Budget Items $ 627,574 $ 2,605,388 $ 1,487,191 $ 577,114 $ 1,586,954 36% 7%
As a Percent of Total General Fund
Expenditures 5.3% 10.2% 6.3% 4.9% 6.7%
Total General Fund $ 11,742,973 $ 25,556,758 $ 23,547,451 $ 11,735,758 $ 23,749,993 49% 1%
Recap: Total General Fund By Expenditure Object
5100 Salaries & Benefits $ 7,520,403 $ 14,822,805 $ 14,700,218 $ 7,750,485 $ 14,669,472 53% 0%
5200 Operating Supplies 179,309 372,208 469,457 165,851 472,572 35% 1%
5300 Contractual Services 3,428,904 8,074,794 7,005,224 3,067,281 7,127,424 43% 2%
5400 Other Expenses 13,679 38,825 52,900 23,315 56,300 41% 6%
5700 Capital Outlays 187,481 246,610 430,461 173,325 460,034 38% 7%
5900 All Other Financing Uses 413,197 2,001,516 889,191 555,501 964,191 58% 8%
Total General Fund $ 11,742,973 $ 25,556,758 $ 23,547,451 $ 11,735,758 $ 23,749,993 49% 1%
Page 15 of 40
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
202 Major Streets and State Trunklines Fund
$ 284,912 $ 272,846 $ 359,157
Available Fund Balance - BOY $ 481,059 $ 566,001 $ 566,001
Means of Financing
Special assessments $ 233,007 $ 10,818 $ 172,302 $ 175,000 $ - $ 175,000
Federal & state grants 1,593,425 9,443 1,457,137 2,131,000 - 1,936,000
State shared revenue 2,558,600 1,280,364 2,704,187 2,481,364 1,086,667 2,481,364
Interest income 50,177 44,302 36,626 25,000 3,249 25,000
Operating transfers in 200,000 - - - - -
Other 45,384 8,353 415,620 PROPOSED BOND FOR GRANT MATCHE
2,040,000 2,001,526 2,020,000
$ 4,680,593 $ 1,353,280 $ 4,785,872 $ 6,852,364 $ 3,091,442 $ 6,637,364
60900 Operating Expenditures
5100 Salaries & Benefits $ 629,511 $ 278,560 $ 622,597 35%
$ 839,936 $ 296,262 $ 839,936
5200 Operating Supplies 225,883 196,491 231,295 20%
240,600 48,156 240,600
5300 Contractual Services 946,059 533,999 957,051 36%
1,039,946 379,368 1,039,946
5400 Other Expenses 3,354 995 37,904 54%
1,000 540 1,000
5700 Capital Outlays - - - N/A
- - -
5900 Other Financing Uses - 100,000 400,000 0%
40,000 - 25,000
$ 1,804,807 $ 1,110,045 $ 2,248,847 34%
$ 2,161,482 $ 724,326 $ 2,146,482
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
SEE "BUDGETED CAPITAL
5300 Contractual Services 2,887,852 156,924 2,330,181 36%
3,915,000 1,106,311 3,057,000
IMPROVEMENTS" FOR DETAIL
5700 Capital Outlays - - - N/A
- - -
$ 2,887,852 $ 156,924 $ 2,330,181 36%
$ 3,915,000 $ 1,106,311 $ 3,057,000
$ 4,692,659 $ 1,266,969 $ 4,579,028 35%
$ 6,076,482 $ 1,830,637 $ 5,203,482
$ 272,846 $ 359,157 $ 566,001
Available Fund Balance - EOY $ 1,256,941 $ 1,826,806 $ 1,999,883
Page 16 of 40
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
203 Local Streets Fund
$ 396,406 $ 134,437 $ 180,480
Available Fund Balance - BOY $ 387,904 $ 663,340 $ 663,340
Means of Financing
Special assessments $ 92,657 $ 31,887 $ 138,025 $ 75,000 $ - $ 75,000
Federal & state grants 215,000 - - - - 20,000
Metro act fees 145,169 148,668 136,731 145,000 - 145,000
State shared revenue 619,263 312,201 624,694 585,998 264,321 585,998
Interest income 20,955 22,171 29,411 20,000 1,850 20,000
Operating transfers in 512,624 340,000 880,000 480,000 FROM GENERAL FUND
480,000 240,000
Other 2,667 41,285 197,011 15,000 277 15,000
$ 1,608,335 $ 896,212 $ 2,005,872 $ 1,320,998 $ 506,448 $ 1,340,998
60900 Operating Expenditures
5100 Salaries & Benefits $ 661,735 $ 321,827 $ 516,349 44%
$ 478,203 $ 211,995 $ 478,203
5200 Operating Supplies 135,883 41,694 115,192 23%
118,000 27,471 118,000
5300 Contractual Services 773,321 437,800 704,173 31%
879,687 274,816 879,687
5400 Other Expenses 242 2,198 2,669 76%
100 1,510 2,000
5700 Capital Outlays - - - N/A
- - -
5900 Other Financing Uses - - - N/A
- - -
$ 1,571,181 $ 803,519 $ 1,338,383 35%
$ 1,475,990 $ 515,792 $ 1,477,890
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
SEE "BUDGETED CAPITAL
5300 Contractual Services 299,123 46,650 184,629 105%
55,000 81,180 77,300
IMPROVEMENTS" FOR DETAIL
$ 299,123 $ 46,650 $ 184,629 105%
$ 55,000 $ 81,180 $ 77,300
$ 1,870,304 $ 850,169 $ 1,523,012 38%
$ 1,530,990 $ 596,972 $ 1,555,190
$ 134,437 $ 180,480 $ 663,340
Available Fund Balance - EOY $ 177,912 $ 572,816 $ 449,148
Page 17 of 40
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
257 Budget Stabilization Fund
$ 2,000,000 $ 1,500,000 $ 1,500,000
Available Fund Balance - BOY $ 1,500,000 $ 1,500,000 $ 1,500,000
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services - - - - - -
Interest income - - - - - -
Operating transfers in - General Fund - - - - - -
Operating transfers in - TIFA Fund - - - - - -
Operating transfers in - Insurance Fund - - - - - -
Other - - - - - -
$ - $ - $ - $ - $ - $ -
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies - - - N/A
- - -
5300 Contractual Services - - - N/A
- - -
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays - - - N/A
- - -
5900 Other Financing Uses 500,000 - - N/A
- - -
$ 500,000 $ - $ - N/A
$ - $ - $ -
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - - - N/A
- - -
$ - $ - $ - N/A
$ - $ - $ -
$ 500,000 $ - $ - N/A
$ - $ - $ -
$ 1,500,000 $ 1,500,000 $ 1,500,000
Available Fund Balance - EOY $ 1,500,000 $ 1,500,000 $ 1,500,000
Page 18 of 40
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
264 Criminal Forfeitures Fund
$ 81,856 $ 140,640 $ 134,116
Available Fund Balance - BOY $ 104,716 $ 140,828 $ 140,828
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services - - - - - -
Interest income 881 615 688 500 409 500
Operating transfers in - General Fund - - - - - -
Operating transfers in - TIFA Fund - - - - - -
Operating transfers in - Insurance Fund - - - - - -
Other 62,406 500 14,380 10,000 10,824 12,000
$ 63,287 $ 1,115 $ 15,068 $ 10,500 $ 11,233 $ 12,500
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies - - - N/A
- - -
5300 Contractual Services - - - 7%
45,000 3,000 45,000
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays 4,503 7,639 8,356 N/A
- - -
5900 Other Financing Uses - - - N/A
- - -
$ 4,503 $ 7,639 $ 8,356 7%
$ 45,000 $ 3,000 $ 45,000
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - - - N/A
- - -
$ - $ - $ - N/A
$ - $ - $ -
$ 4,503 $ 7,639 $ 8,356 7%
$ 45,000 $ 3,000 $ 45,000
$ 140,640 $ 134,116 $ 140,828
Available Fund Balance - EOY $ 70,216 $ 149,061 $ 108,328
Page 19 of 40
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
285 Tree Replacement Fund
$ 10,043 $ 8,590 $ 5,436
Available Fund Balance - BOY $ 3,486 $ 5,119 $ 5,119
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - 2,000 - 2,000
State shared revenue - - - - - -
Charges for services - - - - - -
Interest income 73 46 24 50 13 50
Operating transfers in - General Fund - - - - - -
Operating transfers in - TIFA Fund - - - - - -
Operating transfers in - Insurance Fund - - - - - -
Other 1,600 - - - - -
$ 1,673 $ 46 $ 24 $ 2,050 $ 13 $ 2,050
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies 3,126 3,200 341 84%
2,000 2,111 2,500
5300 Contractual Services - - - N/A
- - -
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays - - - N/A
- - -
5900 Other Financing Uses - - - N/A
- - -
$ 3,126 $ 3,200 $ 341 84%
$ 2,000 $ 2,111 $ 2,500
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - - - N/A
- - -
$ - $ - $ - N/A
$ - $ - $ -
$ 3,126 $ 3,200 $ 341 84%
$ 2,000 $ 2,111 $ 2,500
$ 8,590 $ 5,436 $ 5,119
Available Fund Balance - EOY $ 3,536 $ 3,021 $ 4,669
Page 20 of 40
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
295 Brownfield Redevelopment Authority (Betten Project)
$ (17,862) $ (10,214) $ (9,217) $
Available Fund Balance - BOY 316 $ 65,349 $ 65,349
Means of Financing
Property taxes $ 9,951 $ 15,917 $ 74,483 $ 142,409 $ - $ 142,409
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services - - - - - -
Interest income - - 83 - 105 250
Operating transfers in - General Fund - - - - - -
Operating transfers in - TIFA Fund - - - - - -
Operating transfers in - Insurance Fund - - - - - -
Other - - - - - -
$ 9,951 $ 15,917 $ 74,566 $ 142,409 $ 105 $ 142,659
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies - - - N/A
- - -
5300 Contractual Services 2,303 14,920 - 24%
100,000 29,605 125,000
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays - - - N/A
- - -
5900 Other Financing Uses - - - 0% 66,601 BROWNFIELD LOAN PAYMENT/ADMIN FE
33,424 -
$ 2,303 $ 14,920 $ - 15%
$ 133,424 $ 29,605 $ 191,601
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - - - N/A
- - -
$ - $ - $ - N/A
$ - $ - $ -
$ 2,303 $ 14,920 $ - 15%
$ 133,424 $ 29,605 $ 191,601
$ (10,214) $ (9,217) $ 65,349
Available Fund Balance - EOY $ 9,301 $ 35,849 $ 16,407
Page 21 of 40
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
290 Local Development Finance Authority III Fund - Edison Landing (Smartzone)
$ 8,752 $ 13,765 $ 36,834
Available Fund Balance - BOY $ 20,994 $ 21,348 $ 21,348
Means of Financing
Property taxes $ 91,281 $ 71,360 $ 84,658 $ 83,405 $ - $ 83,405
Federal & state grants - - 100,000 - - -
State shared revenue - - - - - -
Charges for services - - - - - -
Interest income 180 133 153 150 47 150
Operating transfers in - General Fund 120,000 50,000 75,000 100,000 50,000 100,000
COMMUNITY FOUNDATION
Other 75,000 - - 75,000 75,000 75,000
CONTRIBUTION
$ 286,461 $ 121,493 $ 259,811 $ 258,555 $ 125,047 $ 258,555
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies - - - N/A
- - -
5300 Contractual Services 1,700 - - 0%
500 - 500
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays - - - N/A
- - -
5900 Other Financing Uses 279,748 98,424 275,297 57% 272,197 DEBT SERVICE SZ BONDS
272,197 154,423
$ 281,448 $ 98,424 $ 275,297 57%
$ 272,697 $ 154,423 $ 272,697
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - - - N/A
- - -
$ - $ - $ - N/A
$ - $ - $ -
$ 281,448 $ 98,424 $ 275,297 57%
$ 272,697 $ 154,423 $ 272,697
$ 13,765 $ 36,834 $ 21,348
Available Fund Balance - EOY $ 6,852 $ (8,028) $ 7,206
Page 22 of 40
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
305 Tax Increment Finance Authority Fund
$ 13,983 $ 21,789 $ 37,533
Available Fund Balance - BOY $ 16,502 $ 16,445 $ 16,445
Means of Financing
Property taxes $ 67,664 $ 40,634 $ 53,769 $ 53,042 $ - $ 53,042
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services - - - - - -
Interest income 142 110 143 200 43 200
Operating transfers in - General Fund - - - - - -
Operating transfers in - TIFA Fund - - - - - -
Operating transfers in - Insurance Fund - - - - - -
Other - - - - - -
$ 67,806 $ 40,744 $ 53,912 $ 53,242 $ 43 $ 53,242
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies - - - N/A
- - -
5300 Contractual Services - - - N/A
- - -
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays - - - N/A
- - -
5900 Other Financing Uses 60,000 25,000 75,000 50% 50,000 TO GENERAL FUND FOR ARENA
50,000 25,000
$ 60,000 $ 25,000 $ 75,000 50%
$ 50,000 $ 25,000 $ 50,000
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - - - N/A
- - -
$ - $ - $ - N/A
$ - $ - $ -
$ 60,000 $ 25,000 $ 75,000 50%
$ 50,000 $ 25,000 $ 50,000
$ 21,789 $ 37,533 $ 16,445
Available Fund Balance - EOY $ 19,744 $ (8,512) $ 19,687
Page 23 of 40
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
394 Downtown Development Authority Fund
$ 14,618 $ 289,526 $ 329,585
Available Fund Balance - BOY $ 261,431 $ 272,145 $ 272,145
Means of Financing
Property taxes $ 614,632 $ 327,373 $ 281,424 $ 303,155 $ - $ 303,155
Federal & state grants - - - - - -
State proposal A reimbursement revenue - - - - - -
Charges for services - - - - - -
Interest income 999 1,212 1,716 500 815 1,150
Operating transfers in - General Fund - - - - - -
Operating transfers in - PIF - - - - - -
Operating transfers in - Insurance Fund - - - - - -
Other - - - - - -
$ 615,631 $ 328,585 $ 283,140 $ 303,655 $ 815 $ 304,305
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies - - - N/A
- - -
5300 Contractual Services - 600 - 0%
250 - 250
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays - - - N/A
- - -
5900 Other Financing Uses 340,723 287,926 340,580 10% 329,462 DEBT SERVICE DDA BONDS
329,462 33,373
$ 340,723 $ 288,526 $ 340,580 10%
$ 329,712 $ 33,373 $ 329,712
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - - - N/A
- - -
$ - $ - $ - N/A
$ - $ - $ -
$ 340,723 $ 288,526 $ 340,580 10%
$ 329,712 $ 33,373 $ 329,712
$ 289,526 $ 329,585 $ 272,145
Available Fund Balance - EOY $ 235,374 $ 239,587 $ 246,738
Page 24 of 40
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
408 Arena Improvement Fund
$ 103,279 $ 71,024 $ 72,251
Available Fund Balance - BOY $ 7,051 $ 779 $ 779
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services 37,686 22,779 18,637 25,000 7,981 25,000
Interest income 734 446 217 200 64 200
Operating transfers in - - - - - -
Other - - 135,500 REIMBURSEMENT FOR LIGHTS
- 23,400 23,400
$ 38,420 $ 23,225 $ 154,354 $ 25,200 $ 31,445 $ 48,600
30906 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies - - - N/A
5300 Contractual Services 70,675 17,294 - N/A
- - -
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays - - 225,826 N/A
- - -
5900 Other Financing Uses - - - N/A
- - -
$ 70,675 $ 17,294 $ 225,826 N/A
$ - $ - $ -
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - 4,704 - 100% 23,400 LIGHT FIXTURES - REIMBURSED
- 23,400
5400 Other Expenses - - - N/A
- - -
5900 Other Financing Uses - - - N/A
- - -
$ - $ 4,704 $ - 100%
$ - $ 23,400 $ 23,400
$ 70,675 $ 21,998 $ 225,826 100%
$ - $ 23,400 $ 23,400
$ 71,024 $ 72,251 $ 779
Available Fund Balance - EOY $ 32,251 $ 8,824 $ 25,979
Page 25 of 40
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
403 Sidewalk Improvement Fund
$ 989,494 $ 819,083 $ 631,995
Available Fund Balance - BOY $ 670,597 $ 665,541 $ 665,541
Means of Financing
Special assessments $ 109,431 $ 5,116 $ 75,715 $ 75,000 $ - $ 75,000
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services - - - - - -
Interest income 27,514 19,395 13,597 15,000 1,912 15,000
Operating transfers in - - - - - -
Other - - 100,000 - - -
$ 136,945 $ 24,511 $ 189,312 $ 90,000 $ 1,912 $ 90,000
30906 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies - - - N/A
- - -
5300 Contractual Services 2,275 - - N/A
- - -
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays - - - N/A
- - -
DEBT SERVICE ON SIDEWALK
5900 Other Financing Uses 303,684 209,303 155,766 9%
151,705 13,353 151,705
ASSESSMENT BONDS
$ 305,959 $ 209,303 $ 155,766 9%
$ 151,705 $ 13,353 $ 151,705
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services 1,397 2,296 - N/A
- - -
5400 Other Expenses - - - N/A
- -
5900 Other Financing Uses - - - N/A
- - -
$ 1,397 $ 2,296 $ - N/A
$ - $ - $ -
$ 307,356 $ 211,599 $ 155,766 9%
$ 151,705 $ 13,353 $ 151,705
$ 819,083 $ 631,995 $ 665,541
Available Fund Balance - EOY $ 608,892 $ 654,100 $ 603,836
Page 26 of 40
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
404 Public Improvement Fund
$ 1,985,126 $ 1,319,726 $ 696,631
Available Fund Balance - BOY $ 449,277 $ 551,506 $ 551,506
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Property taxes - - - - - -
Federal & state grants - - - - - -
Charges for services 100,075 48,211 94,428 - - -
Sales of Property 13,201 31 4,817 5,000 15 5,000
Interest income 16,140 8,556 6,974 7,500 2,633 7,500
Operating transfers in 14,216 - - - - -
Other 486 - 60,377 - 37,535 45,000
$ 144,118 $ 56,798 $ 166,596 $ 12,500 $ 40,183 $ 57,500
30936 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies - - - N/A
- - -
5300 Contractual Services - - - 0%
5,000 - 5,000
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays - - 109,292 N/A
- - -
5900 Other Financing Uses 569,523 121,001 202,429 N/A
-
$ 569,523 $ 121,001 $ 311,721 0%
$ 5,000 $ - $ 5,000
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - - - 97%
- 22,254 23,000
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays 239,995 558,892 - 85%
- 17,049 20,000
$ 239,995 $ 558,892 $ - 91%
$ - $ 39,303 $ 43,000
$ 809,518 $ 679,893 $ 311,721 82%
$ 5,000 $ 39,303 $ 48,000
$ 1,319,726 $ 696,631 $ 551,506
Available Fund Balance - EOY $ 456,777 $ 552,386 $ 561,006
Page 27 of 40
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
482 State Grants Fund
$ 649,547 $ 599,175 $ 500,140
Available Fund Balance - BOY $ 294,369 $ 237,439 $ 237,439
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants 175,689 217,405 462,517 315,000 135,220 315,000
Sales of Property - - - - - -
Interest income - 38 613 - 630 1,000
FROM PUBLIC IMPROVEMENT FUND
Operating transfers in - - - - - -
FOR SMITH RYERSON
Other 6,307 - 237,104 - - -
$ 181,996 $ 217,443 $ 700,234 $ 315,000 $ 135,850 $ 316,000
30936 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies - - - N/A
- - -
5300 Contractual Services - - - N/A
- - -
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays - - 634,622 N/A
- - -
5900 Other Financing Uses 16,840 - 328,313 N/A
- - -
$ 16,840 $ - $ 962,935 N/A
$ - $ - $ -
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - - - N/A
- - -
SEE "BUDGETED CAPITAL
5700 Capital Outlays 215,528 316,478 - 3%
315,000 8,692 315,000
IMPROVEMENTS" FOR DETAIL
$ 215,528 $ 316,478 $ - 3%
$ 315,000 $ 8,692 $ 315,000
$ 232,368 $ 316,478 $ 962,935 3%
$ 315,000 $ 8,692 $ 315,000
$ 599,175 $ 500,140 $ 237,439
Available Fund Balance - EOY $ 294,369 $ 364,597 $ 238,439
Page 28 of 40
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
594 Marina & Launch Ramp Fund
$ 85,238 $ 149,996 $ 217,556
Available Cash Balance - BOY $ 301,056 $ 243,852 $ 243,852
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services 246,565 155,059 184,394 260,000 78,848 260,000
Interest income 763 745 - - 681 800
Operating transfers in - 3,760 - - - -
Other 669 1,709 9,917 - 2,155 3,000
$ 247,997 $ 161,273 $ 194,311 $ 260,000 $ 81,684 $ 263,800
70756 Operating Expenditures - Marina
5100 Salaries & Benefits $ 80,164 $ 33,715 $ 46,085 11%
$ 46,822 $ 5,335 $ 46,822
5200 Operating Supplies 5,992 7,328 7,200 16%
10,600 1,720 10,600
5300 Contractual Services 80,619 45,158 109,504 63%
124,354 77,796 124,354
5400 Other Expenses - - - 90%
100 158 175
5700 Capital Outlays 12,217 - 5,806 0%
7,800 (13) 7,800
5900 Other Financing Uses - - 4,345 N/A
- - -
Other Cash Uses (e.g. Debt Principal) (5,820) - - N/A
- - -
$ 173,172 $ 86,201 $ 172,940 45%
$ 189,676 $ 84,996 $ 189,751
70759 Operating Expenditures - Ramps
5100 Salaries & Benefits $ 1,303 $ 190 $ - 0%
$ 2,500 $ - $ 2,500
5200 Operating Supplies 420 1,189 593 0%
500 - 500
5300 Contractual Services 8,344 6,133 4,426 52%
9,580 4,962 9,580
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays - - - N/A
- - -
5900 Other Financing Uses - - - N/A
- - -
Other Cash Uses (e.g. Debt Principal) - - (9,944) N/A
- - -
$ 10,067 $ 7,512 $ (4,925) $ 39%
12,580 $ 4,962 $ 12,580
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - - - N/A
- - -
5700 Capital Outlays - - - N/A
- - -
$ - $ - $ - N/A
$ - $ - $ -
$ 183,239 $ 93,713 $ 168,015 44%
$ 202,256 $ 89,958 $ 202,331
$ 149,996 $ 217,556 $ 243,852
Available Cash Balance - EOY $ 358,800 $ 235,578 $ 305,321
Page 29 of 40
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
661 Equipment Fund
$ 2,472,676 $ 2,519,442 $ 2,755,881
Available Cash Balance - BOY $ 2,468,665 $ 2,880,251 $ 2,880,251
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services 2,178,851 1,204,803 2,211,835 INTERDEPARTMENTAL CHARGES
2,300,000 965,172 2,300,000
Interest income 19,495 13,150 13,822 25,000 7,811 25,000
Operating transfers in - - - - - -
Other 151,690 67,112 96,411 100,000 46,723 100,000
$ 2,350,036 $ 1,285,065 $ 2,322,068 $ 2,425,000 $ 1,019,706 $ 2,425,000
60932 Operating Expenditures
5100 Salaries & Benefits $ 591,154 $ 198,819 $ 392,338 56%
$ 412,262 $ 230,630 $ 412,262
5200 Operating Supplies 746,316 352,010 833,310 37%
934,000 347,895 934,000
5300 Contractual Services 474,054 368,421 643,677 43%
757,317 322,414 757,317
5400 Other Expenses 1,013 37 352 7%
1,000 72 1,000
SEE "BUDGETED CAPITAL
5700 Capital Outlays 446,354 45,518 372,756 43%
607,400 443,597 1,039,565
IMPROVEMENTS" FOR DETAIL
5900 Other Financing Uses - - - N/A
- - -
Other Cash Uses (e.g. Debt Principal) 44,379 83,821 (44,735) N/A
- - -
$ 2,303,270 $ 1,048,626 $ 2,197,698 43%
$ 2,711,979 $ 1,344,608 $ 3,144,144
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - - - N/A
- - -
5700 Capital Outlays - - - N/A
- - -
$ - $ - $ - N/A
$ - $ - $ -
$ 2,303,270 $ 1,048,626 $ 2,197,698 43%
$ 2,711,979 $ 1,344,608 $ 3,144,144
$ 2,519,442 $ 2,755,881 $ 2,880,251
Available Cash Balance - EOY $ 2,181,686 $ 2,555,349 $ 2,161,107
Page 30 of 40
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
642 Public Service Building Fund
$ 474,631 $ 513,578 $ 444,931
Available Cash Balance - BOY $ 160,371 $ 268,058 $ 268,058
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services 610,873 484,670 769,340 INTERDEPARTMENTAL CHARGES
969,340 484,671 969,340
Interest income 3,804 2,570 2,214 6,000 986 6,000
Operating transfers in - - - - - -
Other - - 68 - - -
$ 614,677 $ 487,240 $ 771,622 $ 975,340 $ 485,657 $ 975,340
60442 Operating Expenditures
5100 Salaries & Benefits $ 266,246 $ 429,395 $ 637,792 55%
$ 547,811 $ 299,072 $ 547,811
5200 Operating Supplies 28,229 10,221 12,278 24%
26,400 6,332 26,400
5300 Contractual Services 243,486 115,637 231,099 29%
301,101 86,426 301,101
5400 Other Expenses 8,200 9,754 14,507 76%
500 10,665 14,000
5700 Capital Outlays 6,907 2,114 - 40%
19,500 7,710 19,500
5900 Other Financing Uses - - - N/A
- - -
Other Cash Uses and Adjustments (e.g.
22,662 (14,248) (20,346) N/A
- - -
Debt Principal)
$ 575,730 $ 552,873 $ 875,330 45%
$ 895,312 $ 410,205 $ 908,812
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - 3,014 73,165 0%
- - 30,000
5700 Capital Outlays - - - N/A
- - -
$ - $ 3,014 $ 73,165 0%
$ - $ - $ 30,000
$ 575,730 $ 555,887 $ 948,495 44%
$ 895,312 $ 410,205 $ 938,812
$ 513,578 $ 444,931 $ 268,058
Available Cash Balance - EOY $ 240,399 $ 343,510 $ 304,586
Page 31 of 40
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
643 Engineering Services Fund
$ 132,074 $ (48,336) $ (98,892) $
Available Cash Balance - BOY (14,992) $ (93,420) $ (93,420)
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services 451,132 177,438 410,022 INTERDEPARTMENTAL CHARGES
459,506 240,949 459,506
Interest income 606 103 - - 4 10
Operating transfers in - - - DEFICIT ELIMINATION PLAN
- 75,000 75,000
Other 23,312 126 128,631 25,000 28,198 40,000
$ 475,050 $ 177,667 $ 538,653 $ 484,506 $ 344,151 $ 574,516
60447 Operating Expenditures
5100 Salaries & Benefits $ 450,038 $ 140,911 $ 298,948 56%
$ 299,804 $ 168,998 $ 299,804
5200 Operating Supplies 8,918 5,313 6,021 9%
11,230 1,051 11,230
5300 Contractual Services 135,994 63,729 128,256 43%
138,320 59,240 138,320
5400 Other Expenses 286 2,085 179 0%
1,000 - 1,000
5700 Capital Outlays 7,973 3,994 5,406 20%
7,700 1,519 7,700
5900 Other Financing Uses - - - N/A
- - -
Other Cash Uses and Adjustments (e.g.
16,159 9,979 61,714 N/A
- - -
Debt Principal)
$ 619,368 $ 226,011 $ 500,524 50%
$ 458,054 $ 230,808 $ 458,054
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services 36,092 2,212 32,657 30%
- 6,043 20,000
5700 Capital Outlays - - - N/A
- - -
$ 36,092 $ 2,212 $ 32,657 30%
$ - $ 6,043 $ 20,000
$ 655,460 $ 228,223 $ 533,181 50%
$ 458,054 $ 236,851 $ 478,054
$ (48,336) $ (98,892) $ (93,420) $
Available Cash Balance - EOY 11,460 $ 13,880 $ 3,042
Page 32 of 40
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
677 General Insurance Fund
$ 1,236,014 $ 1,339,236 $ 1,535,902
Available Cash Balance - BOY $ 1,484,748 $ 1,420,174 $ 1,420,174
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services 4,260,731 2,116,365 3,770,919 INTERDEPARTMENTAL CHARGES
2,864,118 1,628,436 2,864,118
Interest income 5,257 4,577 6,057 10,000 3,930 10,000
MERS Retireee Health Reimbursement - - - 840,000 390,444 840,000
Medicare Part D Rx Reimbursement - - - 35,000 - 35,000
Repayment of DDA Advance - - - - - -
INTERFUND LOAN REPAYMENT -
Operating transfers in 28,046 14,023 28,046 28,046 14,023 28,046
ARENA IMPROVEMENTS
Other 4,863 6,038 11,081 - 105,301 125,000
$ 4,298,897 $ 2,141,003 $ 3,816,103 $ 3,777,164 $ 2,142,134 $ 3,902,164
30851 Operating Expenditures
5100 Salaries & Benefits $ 43,957 $ - $ - 54%
$ 32,502 $ 17,472 $ 32,502
5200 Operating Supplies 1,154 - - 83%
- 166 200
5300 Contractual Services 4,215,551 1,944,337 4,099,156 47%
3,704,118 1,750,148 3,704,118
5400 Other Expenses 1,141 - - 0%
1,500 - 1,500
5700 Capital Outlays 1,915 - - 56%
2,000 1,110 2,000
5900 Other Financing Uses 77,744 - - N/A
- - -
Other Cash Uses and Adjustments (e.g.
(145,787) - (167,325) N/A
- - -
Debt Principal)
$ 4,195,675 $ 1,944,337 $ 3,931,831 47%
$ 3,740,120 $ 1,768,896 $ 3,740,320
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - - - N/A
- - -
5700 Capital Outlays - - - N/A
- - -
$ - $ - $ - N/A
$ - $ - $ -
$ 4,195,675 $ 1,944,337 $ 3,931,831 47%
$ 3,740,120 $ 1,768,896 $ 3,740,320
$ 1,339,236 $ 1,535,902 $ 1,420,174
Available Cash Balance - EOY $ 1,521,792 $ 1,793,412 $ 1,582,018
Page 33 of 40
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
590 Sewer Fund
$ (249,387) $ 521,480 $ 1,585,879
Available Cash Balance - BOY $ 2,448,376 $ 3,320,219 $ 3,320,219
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - 10,000 - 10,000
State shared revenue - - - - - -
Charges for services 5,584,293 3,369,596 6,499,376 5,980,000 2,057,681 5,980,000
Interest income 597 1,679 9,822 15,000 8,119 15,000
Repayment of DDA advance - - - - - -
Operating transfers in - - - - - -
Other 481,114 78,581 153,475 150,000 25,983 150,000
$ 6,066,004 $ 3,449,856 $ 6,662,673 $ 6,155,000 $ 2,091,783 $ 6,155,000
30548 Operating Expenditures Administration
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies - - - N/A
- - -
INSURANCE/INDIRECT
5300 Contractual Services 363,113 188,402 332,732 40%
332,055 134,208 332,055
COSTS/ADMINISTRATION FEE
5400 Other Expenses 5,087 6,254 2,158 96%
- 8,638 9,000
5700 Capital Outlays - - - N/A
- - -
5900 Other Financing Uses - - 41,609 N/A
- - -
Other Cash Uses and Adjustments (e.g.
- (10,152) (249,391) N/A
- - -
Debt Principal)
$ 368,200 $ 184,504 $ 127,108 42%
$ 332,055 $ 142,846 $ 341,055
60559 Operating Expenditures Maintenance
5100 Salaries & Benefits $ 728,753 $ 239,245 $ 472,593 35%
$ 647,726 $ 227,373 $ 647,726
5200 Operating Supplies 37,583 29,401 30,123 20%
47,750 9,370 47,750
5300 Contractual Services 3,863,907 1,866,171 4,011,555 33%
4,546,078 1,480,002 4,546,078
5400 Other Expenses - 600 500 0%
1,000 - 1,000
5700 Capital Outlays 18,960 1,520 5,860 0%
17,760 12 17,760
5900 Other Financing Uses - - - N/A
- - -
$ 4,649,203 $ 2,136,937 $ 4,520,631 33%
$ 5,260,314 $ 1,716,757 $ 5,260,314
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
SEE "BUDGETED CAPITAL
5300 Contractual Services 277,734 64,016 280,594 70%
400,000 299,276 428,000
IMPROVEMENTS" FOR DETAIL
5700 Capital Outlays - - - N/A
- - -
$ 277,734 $ 64,016 $ 280,594 70%
$ 400,000 $ 299,276 $ 428,000
$ 5,295,137 $ 2,385,457 $ 4,928,333 36%
$ 5,992,369 $ 2,158,879 $ 6,029,369
$ 521,480 $ 1,585,879 $ 3,320,219
Available Cash Balance - EOY $ 2,611,007 $ 3,253,123 $ 3,445,850
Page 34 of 40
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
591 Water Fund
$ 3,232,652 $ 2,301,294 $ 3,128,123 $ 2,868,744
Available Cash Balance - BOY $ 3,585,169 $ 3,585,169
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services - City 2,967,961 1,564,652 3,025,327 3,155,000 1,077,856 3,155,000
Charges for services - Wholesale 2,281,977 989,519 1,906,772 2,120,000 695,546 2,120,000
Maintenance services - Township 162,300 88,858 178,393 170,000 110,782 170,000
Interest income 22,483 13,566 13,025 20,000 7,090 20,000
Lease of facilities 127,027 71,402 143,269 LEASE OF SPACE ON WATER TOWERS
127,000 80,531 127,000
Repayment of DDA advance - - - - - -
Operating transfers in - - - - - -
Other 327,378 184,695 245,418 - 81,685 125,000
$ 5,889,126 $ 2,912,692 $ 5,512,204 $ 5,592,000 $ 2,053,490 $ 5,717,000
30548 Operating Expenditures Administration
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies 4,155 1,085 - N/A
- - -
INSURANCE/INDIRECT
5300 Contractual Services 512,150 258,076 541,950 42%
536,007 224,340 536,007
COSTS/ADMINISTRATION FEE
5400 Other Expenses 5,295 7,960 - 89%
2,000 5,332 6,000
5700 Capital Outlays - - - N/A
- - -
5900 Other Financing Uses 567,463 - 415,395 50% 410,188 INTEREST ON WATER BONDS
410,188 203,794
Other Cash Uses and Adjustments (e.g.
1,110,000 317,141 1,061,133 51% 1,230,000 PRINCIPAL ON WATER BONDS
1,230,000 630,000
Debt Principal)
$ 2,199,063 $ 584,262 $ 2,018,478 49%
$ 2,178,195 $ 1,063,466 $ 2,182,195
60559 Operating Expenditures Maintenance - City
5100 Salaries & Benefits $ 972,743 $ 420,828 $ 816,927 $ 57%
768,795 $ 438,353 $ 768,795
5200 Operating Supplies 1,361,098 48,567 190,809 66%
160,260 105,362 160,260
5300 Contractual Services 368,258 149,061 299,637 37%
446,417 165,250 446,417
5400 Other Expenses 35,364 29,769 66,107 74%
53,230 39,173 53,230
5700 Capital Outlays 8,490 906 11,531 8%
16,500 1,342 16,500
5900 Other Financing Uses - - - N/A
- - -
$ 2,745,953 $ 649,131 $ 1,385,011 $ 1,445,202 $ 52%
749,480 $ 1,445,202
60558 Operating Expenditures Filtration
5100 Salaries & Benefits $ 601,170 $ 299,682 $ 590,491 $ 47%
655,881 $ 305,433 $ 655,881
5200 Operating Supplies 238,676 93,186 232,984 40%
275,095 109,174 275,095
5300 Contractual Services 490,099 246,943 433,967 31%
615,970 188,499 615,970
5400 Other Expenses 1,384 750 1,153 31%
2,600 810 2,600
5700 Capital Outlays 126,309 26,130 108,567 98%
45,300 83,190 85,000
5900 Other Financing Uses - - - N/A
- - -
Replacement Reserve - DWRF - - - 0%
290,000 - 290,000
$ 1,457,638 $ 666,691 $ 1,367,162 $ 1,884,846 36%
$ 687,106 $ 1,924,546
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
SEE "BUDGETED CAPITAL
5300 Contractual Services 417,830 185,779 284,507 63%
1,340,000 676,190 1,067,100
IMPROVEMENTS" FOR DETAIL
5700 Capital Outlays - - - N/A
- - -
$ 417,830 $ 185,779 $ 284,507 $ 1,340,000 63%
$ 676,190 $ 1,067,100
$ 6,820,484 $ 2,085,863 $ 5,055,158 $ 6,848,243 48%
$ 3,176,242 $ 6,619,043
$ 2,301,294 $ 3,128,123 $ 3,585,169
Available Cash Balance - EOY $ 1,612,501 $ 2,462,417 $ 2,683,126
Page 35 of 40
City of Muskegon
2011-12 2Q Reforecast - Debt Service Requirements
Original Outstanding
Year Amount Balance Principal Interest Total Final
Bond Issue Fund Issued of Issue 06/30/11 Due FY 2012 Due FY 2012 Due FY 2012 Maturity
Existing Debt Issues:
DDA Debt Service 2011 $ 2,045,000 $ 2,045,000 $ 265,000 $ 64,462 $ 329,462 2018
DDA G.O. Refunding Bonds
DDA Debt Service 1989 1,000,000 1,000,000 - - - 2019
DDA Promissory Note with Muskegon County
LDFA III 2002 4,725,000 4,405,000 80,000 192,197 272,197 2025
LDFA Tax Increment Bonds (Smartzone)
Major Streets 2011 2,000,000 - - 24,999 24,999 2022
MTF Major & Local Streets Bond
Brownfield 2005 500,000 244,850 28,527 4,897 33,424 2015
State of Michigan Environmental Loan
General 2006 5,400,000 5,235,000 70,000 211,145 281,145 2032
Bond for Fire Station & Rec Projects
Sidewalk 2003 1,575,000 685,000 125,000 26,705 151,705 2016
Capital Improvement Bonds (Sidewalks)
Water 2004 13,900,000 10,955,000 630,000 226,100 856,100 2025
Water Filtration Improvement DWRF Loan
Water 2010 5,995,000 5,415,000 600,000 184,088 784,088 2019
Water Supply System Revenue Bonds
37,140,000 29,984,850 1,798,527 934,593 2,733,120
Anticipated Debt Issues:
- - - - -
$ 37,140,000 $ 29,984,850 $ 1,798,527 $ 934,593 $ 2,733,120
Recap By Fund: Total
General $ 281,145
Major Street 24,999
Brownfield 33,424
Sidewalk Improvemen 151,705
Water 1,640,188
DDA 329,462
LDFA III (Smartzone) 272,197
$ 2,733,120
Page 36 of 40
City of Muskegon
Quarterly Budget Reforecast and 2011-12 Proposed Budget
2011-12 2011-12
2011-12 1Q 2011-12 2Q
Comments
Responsibility Budgeted Estimated
Reforecast Reforecast
Projects Project Grants
2011-12 BUDGETED PROJECTS
101 General Fund
Roof Replacement over Police Department Al-Shatel $ 39,000 $ 39,000 $ 16,000
Irrigation Well & Pumps @ Lakeside Cemetery Al-Shatel 29,000 29,000 29,000
VOIP Phone System Maurer 90,000 90,000 69,763 One-Year Payback
Financial Management System Paul - - 45,000
McGraft - Replace Roof/Surface Tennis Courts/Drainage& Ice Melt Al-Shatel 35,000 35,000 35,000
ADA Compliance, various locations Al-Shatel 25,000 25,000 25,000 Federal Agreement
Irrigation at City Hall Al-Shatel 15,000 15,000 15,000 Replace System
City Hall Roof Repairs (Various Locations) Al-Shatel - - 8,000 Replace System
- 40,000 55,000
City Hall Tuck Pointing & Sealing Al-Shatel 40,000
273,000 - 273,000 297,763
202 Major Streets
Laketon, Barclay to Henry Al-Shatel 30,000 30,000 30,000
Laketon-Henry Intersection Al-Shatel 20,000 20,000 20,000
Laketon Traffic Signals: Hoyt, Getty, Roberts & Wood Al-Shatel 50,000 300,000 300,000
Traffic Signal replacement/Upgrade at Getty & Evanston Al-Shatel 138,000 - 5,000 5,000 Design Only this Year
Laketon, Henry to Park Al-Shatel 700,000 560,000 765,000 765,000 STP Grant Funds
Ryerson Creek Fish Passage (Muskegon Ave. @ Eastern) Al-Shatel 40,000 40,000 40,000
Sherman, Lincoln to Estes Al-Shatel 1,100,000 481,000 1,100,000 50,000 STP Grant Funds (Design only FY12)
Port City, Latimer to Laketon Al-Shatel 15,000 15,000 15,000
Getty Street, Keating to Laketon (STP) Al-Shatel 575,000 300,000 575,000 575,000 STP Grant Funds
Traffic Signals Warrants Evaluation, various locations Al-Shatel 23,000 - 23,000 23,000
Speed Limits Evaluations Al-Shatel 20,000 20,000 20,000 In-House engineering Costs
Page 37 of 40
City of Muskegon
Quarterly Budget Reforecast and 2011-12 Proposed Budget
2011-12 2011-12
2011-12 1Q 2011-12 2Q
Comments
Responsibility Budgeted Estimated
Reforecast Reforecast
Projects Project Grants
2011-12 BUDGETED PROJECTS
Terrace, Apple to Western Al-Shatel 230,000 160,000 240,000 240,000 Mill and Resurface - HPP Grant Funds
M-120 Over North Branch of River Al-Shatel 14,000 14,000 14,000 MDOT Project - 8.75% City Participation
Getty St., Laketon to Evanston Al-Shatel 960,000 435,000 960,000 960,000 TEDF and CDBG Grant Funds
3,915,000 1,936,000 4,107,000 3,057,000
203 Local Streets
Viridian Drive Extension Al-Shatel - - - 7,300
Dale, Peck to Clinton Al-Shatel 55,000 20,000 55,000 70,000 Reconstruct
55,000 20,000 55,000 77,300
404 Public Improvement Fund
No Budgeted Projects - - - -
408 Arena Maintenance Fund
No Budgeted Projects - - - -
- - - -
482 State Grants Fund
EPA Grant Brubaker-Clarke 40,000 40,000 40,000 40,000
Musketawa Trail Connection-phase IB (Keating to Black Creek) Al-Shatel 275,000 275,000 275,000 275,000
315,000 315,000 315,000 315,000
590 Sewer
Sewer Rehabilitation Project (various projects) Al-Shatel 100,000 - 100,000 100,000 Lining of Manholes/Sewer Lines
Isabella, Peck to Terrace Al-Shatel 25,000 25,000 25,000
Getty, Laketon to Evanston Al-Shatel 135,000 - 135,000 135,000 New Sewer Main and Services
Evanston Lift Station Al-Shatel - - 10,000 Design
Hackely, Hudson to Glen Al-Shatel - - 10,000 Design
Terrace, Apple to Western Al-Shatel 20,000 - 20,000 20,000 Sewer Repairs Associated With Street Project
Dale, Peck to Clinton Al-Shatel - - - 8,000
GIS Update and Maintenance Al-Shatel 30,000 30,000 30,000 County Licensing, Map Maintenance
Page 38 of 40
City of Muskegon
Quarterly Budget Reforecast and 2011-12 Proposed Budget
2011-12 2011-12
2011-12 1Q 2011-12 2Q
Comments
Responsibility Budgeted Estimated
Reforecast Reforecast
Projects Project Grants
2011-12 BUDGETED PROJECTS
Mason, Sixth to Fifth Al-Shatel 90,000 - 90,000 90,000 Replace Main and Services
400,000 - 400,000 428,000
591 Water
Elevated Tank - Marshall & Roberts, Interior Painting Al-Shatel 290,000 - 185,000 185,000 Favorable Bids
Water Main Replacement Project, various locations & 2" & 4" Mains replacem Al-Shatel 100,000 - 100,000 80,000 Filtration Plant
Laketon, Henry to Park Al-Shatel 25,000 70,000 70,000 Water Repairs Associated With Street Project
Getty Street, Keating to Laketon (STP) Al-Shatel 135,000 135,000 135,000 Main and Services Replacement
Getty St., Laketon to Evanston Al-Shatel 225,000 225,000 225,000 Crossing Mains and Services Replacement
Isabella, Peck to Terrace Al-Shatel 40,000 40,000 40,000 Replace Main and Services
High Service Switchgear Repairs & Upgrades Al-Shatel 175,000 175,000 175,000 Filtration Plant
Sherman, Lincoln to Estes Al-Shatel - - - 10,000
Dale, Peck to Clinton Al-Shatel - - - 7,100 Design
Hackely, Hudson to Glen Al-Shatel - - 10,000 Design
Terrace, Apple to Western Al-Shatel 230,000 10,000 10,000 Water Repairs Associated With Street Project
GIS Update and Maintenance Al-Shatel 30,000 30,000 30,000 County Licensing, Map Maintenance
- 90,000 90,000 Replace Main and Services
Mason, Sixth to Fifth Al-Shatel 90,000
1,340,000 - 1,060,000 1,067,100
642 PSB
Security System/Cameras Al-Shatel - - - 30,000
- - - 30,000
643 Engineering Services
Intergovernmental Engineering Work Al-Shatel 20,000 - 20,000 20,000
20,000 - 20,000 20,000
Page 39 of 40
City of Muskegon
Quarterly Budget Reforecast and 2011-12 Proposed Budget
2011-12 2011-12
2011-12 1Q 2011-12 2Q
Comments
Responsibility Budgeted Estimated
Reforecast Reforecast
Projects Project Grants
2011-12 BUDGETED PROJECTS
661 Equipment Fund
5720/Quantity Non-Vehicular Equipment:
1 Diagnostic Equipment Al-Shatel 25,000 - 25,000 25,000
1 Snow Blower / Mower Al-Shatel 103,000 - 103,000 103,000
1 Concrete Saw Al-Shatel 25,000 - 25,000 25,000
153,000 - 153,000 153,000
5746 Communications Equipment:
1 Video system Al-Shatel 8,000 - 8,000 8,000
5 Cruiser radios Al-Shatel 8,000 - 8,000 8,000
6 In-car radios Al-Shatel 4,000 - 4,000 4,000
3 Light bars Al-Shatel 6,000 - 6,000 6,000
26,000 - 26,000 26,000
5730 Vehicles:
2 Small Pickup Al-Shatel 32,800 - 32,800 32,800
5 Patrol Cruisers Al-Shatel - - 110,000 110,000
1 Pickup Truck, 4X4 Al-Shatel 24,600 - 24,600 24,600
1 I ton dump 4X4 Al-Shatel 31,000 - 31,000 31,000 New - For Plowing Alleys
1 Plow Truck Al-Shatel 140,000 - 140,000 140,000 Replaces 1992 Vehicle
1 Vactor Al-Shatel - - 322,165 322,165 Replaces 1992 Vehicle
- 200,000 200,000 Replaces 1999 Equipment
1 Sewer Jet Al-Shatel 200,000
428,400 - 860,565 860,565
Total Equipment Fund 607,400 - 1,039,565 1,039,565
$ 6,925,400 $ 2,271,000 $ 7,269,565 $ 6,331,728
Page 40 of 40
Date: February 14, 2012
To: Honorable Mayor and City Commissioners
From: Finance Director
RE: Financial Management Software
SUMMARY OF REQUEST: The City’s financial management software is
sixteen years old and the developer has indicated they will be phasing out the system
over the next few years. Staff has explored various options and believes the best
route is to replace the current systems with BS&A financial software. This system
has become the standard in Muskegon County which could be an important factor in
future intergovernmental initiatives. Moreover, several modules of the software are
already being used by the City and completing the suite will allow for better internal
systems integration and resultant savings.
FINANCIAL IMPACT: The upfront cost for the system is $125,000 payable in 3
equal installments ($41,667) over three years with no interest. The system will save
$15,548 in annual licensing fees and result in significant staff time savings through
better integration of financial system components. For example, the city currently
uses BS&A utility billing software which will interface directly with the BS&A general
ledger system, greatly reducing manual transaction postings.
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Acceptance of the proposal as submitted by
BS&A software.
COMMITTEE RECOMMENDATION: None.
Finance
Administration
Memo
To: City Commission
From: Finance Director
Date: January 25, 2012
Re: Financial Management Software System
Background
The City’s current financial management system (GEMS) was implemented in 1996 and has
served the City well since that time. Recently, MSGovern (the company that developed and
supports the system) notified us that GEMS support will be phased out over the next few
years. MSGovern is encouraging its current GEMS clients to migrate to another software
platform (Innoprise) that their company has acquired (see attached).
GEMS is the backbone of the City’s financial management system supporting general ledger,
accounts payable, fixed assets, and payroll functions. However, the City also relies on
software from a company called BS&A to support utility billing, tax billing, and building
inspections functions.
Function Current Software Proposed Software
Payroll MSGovern/GEMS BS&A
G/L, A/P, A/R, Fixed Assets MSGovern/GEMS BS&A
Special Assessments BS&A BS&A
Cash Receipting BS&A BS&A
Utility Billing BS&A BS&A
Delinq Personal Property BS&A BS&A
Property Tax Billing BS&A BS&A
Inspections BS&A BS&A
z Page 1
O:\FINANCE\PAUL\MyDocuments\MEMO - Replace Financial Management System.doc
Staff has explored options including: 1) migrating to the Innoprise software suite as proposed
by MSGovern, 2) conducting an RFP process and, 3) moving all financial management
functions to the BS&A platform. We believe the most advantageous and most cost-effective
option is to move the current GEMS functions to the BS&A platform.
Benefits and Payback
There are several significant benefits that can be realized by going with the BS&A package:
x Time Savings – Having all financial management functions using the same software
suite would allow better integration of functions. For example, significant staff time
could be saved by automating transaction processing between utility billing and
general ledger functions – processing that currently involves manual processing.
Similar integration could be achieved with the tax billing and general ledger.
x Countywide Standardization - BS&A has become the dominant municipal financial
management software in Muskegon County (see attached). Most recently, the City
of Norton Shores and Muskegon County have selected BS&A software.
Standardization of financial management software among county municipalities could
be an important enabler for future intergovernmental cooperation efforts.
x Focus on Michigan – BS&A is a Michigan-based company with the majority of its
clients being Michigan cities, counties and townships. This means that the BS&A
software is more in tune with Michigan-specific requirements than software from a
national vendor might be. For example, BS&A integrates well with the software
predominantly used for Michigan municipal income tax collections. Similarly, the
BS&A suite includes modules for Michigan’s required dashboard financial reporting
and F65 reporting.
x Long Term Cost Savings – BS&A licensing and maintenance fees are 50% less than
for the current GEMS software. Additionally, there is no licensing fee for the first
year. As the City will likely have the BS&A
Current Cost BS&A Cost Annual Savings
Annual Licensing &
$31,318 $15,770 $15,548
Support Fees
Upfront Costs
The upfront purchase price for the BS&A system is $125,000 which includes the cost of the
software, data conversion, on-site training for City staff and project management. The pricing
includes a 10% discount due to the fact that we would be making the purchase at the same
time as Muskegon County.
BS&A allows the City to pay the one-time costs over three years at 0% interest. This
equates to three equal annual payments of $41,667.
z Page 2
Recommendation
The City’s budget will be stressed for several years to come and proposing a substantial
outlay for software at this time is certainly not welcome news.
However, the alternative of delaying action and being forced into a change two or three years
from now is worse. Moreover, implementing the BS&A software at this time will better
prepare the City for further staff reductions and intergovernmental cooperation initiatives that
are likely to come.
Staff’s experience with our current BS&A modules has been favorable and we have checked
with several other comparable-sized municipal users (Novi, Royal Oak, Kentwood) who have
all given highly favorable references.
Accordingly, staff recommends that the City Commission approve the attached proposal from
BS&A software.
Thank you.
z Page 3
BS&A Muskegon County Presence
Tax & Financial Building
Municipality Assessing Management Utility Billing Department
BS&A BS&A
Blue Lake Township
BS&A BS&A BS&A
Casnovia Township
BS&A BS&A
Cedar Creek Township
BS&A BS&A BS&A BS&A
Dalton & Egelston Township
BS&A BS&A BS&A
Fruitland Township
BS&A BS&A BS&A
Fruitport Charter Township Current
BS&A BS&A
Holton Township
BS&A BS&A BS&A BS&A
Laketon Township
BS&A BS&A BS&A
Lakewood Club Village
BS&A BS&A BS&A BS&A
Montague City
In Process
BS&A
Montague Township
BS&A BS&A
Moorland Townshi p
BS&A BS&A BS&A BS&A
Muskegon Charter Township
BS&A BS&A BS&A
Muskegon City
BS&A BS&A BS&A
Muskegon County
BS&A BS&A BS&A BS&A
Muskegon Heights City
BS&A BS&A BS&A BS&A
North Muskegon City
BS&A BS&A BS&A BS&A
Norton Shores City
BS&A BS&A
Ravenna Township
BS&A BS&A
Ravenna Village
BS&A BS&A BS&A
Roosevelt Park City
BS&A BS&A
Sullivan Township
BS&A
White River Township
BS&A BS&A BS&A BS&A
Whitehall City
BS&A
Whitehall Township
December 1, 2011
Update from MS Govern Executive Team
As previously announced, Harris Computer Systems (“Harris”) acquired software assets of
Innoprise Software, Inc. in April of this year and consolidated them into our MS Govern Business
Unit as our next-generation ERP product offering. This web-based solution includes Financials,
Human Resources & Payroll, Community Development, Utility Billing, Sales Tax, and an integrated
Citizen Access Portal. This Harris-Innoprise ERP suite will enable local governments and
municipal utilities to reduce their cost of service, streamline operations, and improve productivity.
With the addition of this product suite to our portfolio, we’re now able to offer you even MORE
choices of public-sector software to help your organization better service your citizens and improve
overall efficiency.
There are more than 80 government entities using the Harris-Innoprise solution today, and we will
continue to invest in the future of this premier product offering for many years to come. MS
Govern’s GEMS customers will also have the opportunity to migrate from their current software to
the Harris-Innoprise ERP solution under our industry-unique Software for Life program. This
policy enables all Harris customers to upgrade to the latest products by reducing the financial
barriers usually associated with keeping pace with ever-changing software technologies and
infrastructure. Further, under this program, you do not incur licensing fees for same product line
upgrades, and will benefit from greatly reduced licensing fees for transition between flagship product
lines. This means that current MS Govern customers using the Govern GEMS FMS and HRMS
software can upgrade to the Harris-Innoprise ERP solution without paying additional software
license fees provided they are current with their software maintenance and support. Additional
training, data conversion, and implementation services and fees will be necessary to successfully
make this transition.
The choice of when you make the move to the Harris-Innoprise ERP solution is ultimately yours.
We will continue to support and invest in the Govern GEMS Financial and HRMS solutions as long
as you continue to use and enjoy them. This strategy does not affect plans for the Govern
Community Management System (CMS) and delivery of our next generation CMS OpenForms
platform as promised. Additionally, we will continue to develop and promote the CityView
Community Development Suite as a best-of-breed solution.
We are going to make every effort to make the migration from Govern GEMS Financials and
HRMS software to the new Harris-Innoprise ERP solution as simple and easy as possible, while also
being cost-effective and competitive. Our team has had unprecedented success migrating customers
from other legacy ERP solutions to the Innoprise products, and we will leverage that success, skill,
and experience to forge a solid plan and process for all Govern GEMS Financial and HRMS users.
As a valued customer, you will continue to work with the great people you have come to rely on at
MS Govern. We now have more than 120 dedicated employees working across five North
www.msgovern.com
American offices who are collectively focused on continually improving service levels,
responsiveness and product quality for you. Within each functional group (Sales, Support,
Professional Services, Technical Services, and Research & Development) we have teams of
employees dedicated to our diverse software products – where they can best deliver the experience,
knowledge, skills and expertise you need. At the same time, the acquisition of Innoprise will provide
our employees and users with many new opportunities to expand, grow and learn.
We know you are anxious to see this new product offering and we will be scheduling web-based
demonstrations open to all FMS and HRMS customers beginning this month, and continuing into
2012.
I encourage you to reach out to your MS Govern representative or account manager if you have
immediate questions.
Sincerely,
Jim Simak,
General Manager
MS Govern
Find out more about our newest Enterprise Resource Planning solution at www.msgovern.com/software/innoprise.
www.msgovern.com
14965 Abbey Lane
Bath, MI 48808
Phone: 517-641-8900
Fax: 517-641-8960
January 18, 2012
Prepared for: City of Muskegon,
Muskegon County
Prices good for a period of 90 days from date on proposal.
Financial Management Suite • Assessing & Property Tax Suite • Community Development Suite • Internet Services • Ancillary Applications
1
14965 Abbey Lane, Bath, MI, 48808 • Toll Free: (855) BSA-SOFT • P: (517) 641-8900 • F: (517) 641-8960 • www.bsasoftware.com
14965 Abbey Lane
Bath, MI 48808
Phone: 517-641-8900
Fax: 517-641-8960
Proposal to
City of Muskegon, Muskegon County
Financial Management Systems
Network License
Prices based on approx. 15,712 parcels
Please Note: To efficiently run these applications the Hardware requirements have increased. Please
review our required specifications prior to ordering these applications.
General Ledger System $12,595
Accounts Payable System $10,695
Payroll System $13,855
Human Resources System $12,595
Timesheets System $7,675
Miscellaneous Receivables $10,695
Fixed Assets System $10,695
10% Discount on Program prices in conjunction with the County purchase - $7,880
Data Conversions
(Conversion fees do not include data extraction from your existing software. These services
can be performed by BS & A for a fee of $100/hr.) Data must be received in ASCII format.
Convert existing GEMS data to BSA format.
General Ledger $6,000
Accounts Payable $4,000
Miscellaneous Receivables $4,000
Fixed Assets $4,000
Payroll $8,000
On-Site Training
General Leger 3
Accounts Payable 2
Payroll 7
Human Resources 2
Timesheets 1
Miscellaneous Receivables 2
Fixed Assets 1
Prices good for a period of 90 days from date on proposal.
2
14965 Abbey Lane
Bath, MI 48808
Phone: 517-641-8900
Fax: 517-641-8960
Est. 18 days @ $1,150/day (travel expenses included - billed for actual days used) $20,700
Implementation & Project Management $7,375
Services include the planning and evaluation of current hardware and network, sources and
format of legacy data, potential integration with existing systems, software installation, data
conversion and training.
* Note: Client has option to pay for programs over multiple budget years, interest free.
Total $125,000
Please mark the box if you wish to take advantage of our payment plan.
2 – year
Payment will be spread over multiple budget years, interest free.
Annual Service and Support
The first year is free, which includes new features and unlimited telephone support for the Equalizer
Systems. Service and support for years 2 and 3 will be as follows, billed annually:
General Ledger $2,520
Accounts Payable $2,140
Payroll System $2,770
Human Resources $2,520
Timesheets $1,540
Miscellaneous Receivables $2,140
Fixed Assets $2,140
Total: $15,770
BS&A Software, Inc. guarantees that the annual fee will not change for 3 years from the date of the
executed Service Agreement issued upon purchase of the system(s). After 3 years from the purchase
date, BS&A Software reserves the right to increase the fee by no more than the cumulative yearly CPI.
Important Proposal Notes:
BS&A Software promises that if you are not satisfied with our products or services after the
first year, you may return the program and we will fully refund the purchase price of your
software.
* Prices above DO NOT include: Program Customization or Training beyond the estimated days
* Dot-Matrix printers are not compatible with the .Net Programs’
Prices good for a period of 90 days from date on proposal.
3
14965 Abbey Lane
Bath, MI 48808
Phone: 517-641-8900
Fax: 517-641-8960
Recommendation:
SQL Server - Based on user count, the version of SQL that
BS&A Software recommends is as follows. Please see the
o Standard Edition
attached Microsoft SQL pricing list, which includes
o Enterprise Edition
Governmental Reseller contact information.
Internet & Server Considerations:
*We strongly recommend you have Internet Access. This allows you to:
a) Download BS&A Software .NET Program Updates as soon as they become available. This can save
you several days of transit time when you are waiting for a new features you may have requested.
b) Send email to our web site when you have questions or comments about our software and service.
*We strongly recommend you have a network with a dedicated file Server…not a Peer-to-Peer Network.
Peer-to-Peer Networks are typically less stable and more prone to problems as compared to networks with
dedicated file servers. Our software runs much more efficiently on networks with a dedicated file server.
See our Hardware Specifications for more details.
Signature below constitutes:
1) An order for products & services as quoted in this proposal
2 That you have read and concur with the hardware specifications required to efficiently operate
the .Net applications.
Quoted by: Steve Rennell , January 18, 2012
Accepted by: , Date:
Prices good for a period of 90 days from date on proposal.
4
14965 Abbey Lane
Bath, MI 48808
Phone: 517-641-8900
Fax: 517-641-8960
Please complete the following for our records
Contact Person for SUPPORT & NEWSLETTERS:
Contact Name __________________ _Title__________________________________
Mailing Address ______________________________________
(if PO Box, please provide Street Address for UPS or Overnight Mail Shipments)
Street Address
City, State Zip
Phone Number Fax Number
Email
Contact Person for PROGRAM UPDATES:
Contact Name _____________________ Title___________________________________
Phone Number
Email
IT Contact Person:
Contact Name ______________________ Title___________________________________
Phone Number
Email
Please Fax Back All Pages
Prices good for a period of 90 days from date on proposal.
5
Commission Meeting Date: February 14, 2012
Date: January 30, 2012
To: Honorable Mayor & City Commission
From: Planning & Economic Development Department
RE: PILOT Request (Bayview Towers)- Ordinance
Amendment, Second Reading
SUMMARY OF REQUEST: Carl Skrzynski is Vice President of American Community
Developers, Inc., which has purchased Bayview Towers in Muskegon. There is
currently a PILOT for Bayview Towers which was approved in January 1980. Mr.
Skrzynski intends to keep the existing Section 8 status of the housing development
and is requesting an extension of the PILOT from the City. Since an alternative form
of financing is being sought for this project, not currently included in the PILOT
Ordinance, an amendment is necessary to the Ordinance. In addition, the owner is
requesting the PILOT for a maximum of 40 years and the current Ordinance only
allows for 25 years. The Commission approved the Ordinance Amendment on
January 24 by a 4-3 vote. Therefore, it is necessary to have a second reading. In
addition, the ordinance amendment approved by the Commission on January 24th
gave only 24 months for the developer to obtain MSHDA financing. In actuality, it
should be 27 months (Section 82-50 (4) (4)- attached).
FINANCIAL IMPACT: The Ordinance amendment would allow for a greater number
of years, which would increase the number of years that the City would not receive
full taxes for the property.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: If the City Commission agrees that the PILOT is
necessary for this property, staff recommends that the attached Ordinance
amendment be approved and the Clerk be authorized to sign the necessary
documents.
Commission Meeting Date: February 14, 2012
Date: January 30, 2012
To: Honorable Mayor & City Commission
From: Planning & Economic Development Department
RE: PILOT Request (Bayview Towers)- Contract
Revision
SUMMARY OF REQUEST: The PILOT Contract between Bayview Partners Limited
Dividend Housing Association L.L.C. and the City of Muskegon was approved by the
City Commission on January 24, 2012. However, the length of time allowed for the
developer to obtain a reservation of low income housing tax credits, or an Authority
loan commitment or a HUD-insured loan should have read “twenty seven months”,
not “two years”. The updated Contract is attached.
FINANCIAL IMPACT: With the current PILOT, the owner of Bayview Towers pays
approximately $91,000 a year (Shelter Rent Payment of $34,000 and City Service
Charge Payment of $57,000). If this property were to return to traditional property
taxes, the owner would pay approximately $282,902 for a year (see attachment).
Therefore, there is a difference of approximately $191,902 a year.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the revised Contract and authorize the
Mayor and Clerk to sign.