City Commission Packet 09-13-2016

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     CITY OF MUSKEGON
       CITY COMMISSION MEETING
                   SEPTEMBER 13, 2016
    CITY COMMISSION CHAMBERS @ 5:30 P.M.
                                AGENDA

□     CALL TO ORDER:
□     PRAYER:
□     PLEDGE OF ALLEGIANCE:
□     ROLL CALL:
□     HONORS AND AWARDS:
□     INTRODUCTIONS/PRESENTATION:
□     CITY MANAGER’S REPORT:
□     CONSENT AGENDA:
      A. Approval of Minutes City Clerk
      B. Request to Fly Breast Cancer Ribbon Flags    City Clerk
      C. Supplemental MERS Contribution Finance
      D. Transfers to Engineering, Public Improvement and Arena Funds
         Finance
      E. Bid Tabulation for HVAC Condenser Replacement at L.C. Walker Arena
         Annex City Manager and Finance Director
      F. Request to Create a New Neighborhood Enterprise Zone District at 316
         Morris Street  Planning & Economic Development
      G. Special Projects Coordinator       City Manager
      H. Community Relations Committee Recommendations for Various City
         Boards and Committees   City Clerk
□   PUBLIC HEARINGS:
□ COMMUNICATIONS:




                                        Page 1 of 2
□ UNFINISHED BUSINESS:
       A. Request to Add Parcels to the City’s Existing Groundwater Ordinance
          Planning & Economic Development – SECOND READING
□ NEW BUSINESS:
       A. Request to Create a New Neighborhood Enterprise Zone District at 965
          W Western Avenue & 920 Washington Avenue Planning & Economic
          Development
B.     LED Street Light Assessment                City Manager
□ ANY OTHER BUSINESS:
□ PUBLIC PARTICIPATION:
►      Reminder: Individuals who would like to address the City Commission shall do the following:
►      Fill out a request to speak form attached to the agenda or located in the back of the room.
►      Submit the form to the City Clerk.
►      Be recognized by the Chair.
►      Step forward to the microphone.
►      State name and address.
►      Limit of 3 minutes to address the Commission.
►      (Speaker representing a group may be allowed 10 minutes if previously registered with City Clerk.)

□ CLOSED SESSION:
□ ADJOURNMENT:
ADA POLICY: THE CITY OF MUSKEGON WILL PROVIDE NECESSARY AUXILIARY AIDS AND SERVICES TO INDIVIDUALS
WHO WANT TO ATTEND THE MEETING UPON TWENTY-FOUR HOUR NOTICE TO THE CITY OF MUSKEGON. PLEASE
CONTACT ANN MARIE MEISCH, CITY CLERK, 933 TERRACE STREET, MUSKEGON, MI 49440 OR BY CALLING (231) 724-
6705 OR TTY/TDD DIAL 7-1-1- TO REQUEST A REPRESENTATIVE TO DIAL (231) 724-6705.




                                                       Page 2 of 2
Memorandum
To:    Mayor and Commissioners

From: Frank Peterson

Re:    City Commission Meeting

Date: September 8, 2016

Here is a quick outline of the items on next week’s agenda:

1.     We have a number of items on the Work Session:
         a. A presentation from Dave Alexander on the Downtown BID. The BID’s one year
             term is expiring at the end of 2016, and we are preparing for a one-year extension
             with the same terms. We felt this was prudent given the BID’s late
             implementation last year (only actually removing snow Feb-April). This will give
             us a full winter to understand the BID’s benefits.
         b. A presentation by Dakota Crow with the Boys and Girls Club.
         c. Creation of SPECIAL PROJECTS COORDINATOR position. I would like the
             Commission to consider the creation of a position that oversees, manages, and in
             some cases even undertake certain construction projects throughout the city. We
             have ongoing and planned projects at the LC and City Hall, as well as the likelihood
             of some level of improvements/construction at PM Park, improvements to the
             boardwalk at Kruse Park, improvements to the Farmers Market, and through CNS
             (siding programs, rehab programs, etc.), and I feel that an in-house person will put
             us in the best position to get the projects/improvements completed in the most
             efficient (time and cost) manner possible. We have found the cost of construction
             to be growing greatly, and we think this will allow us to better control those costs.
             The initial projects that I expect this person to begin working on are the many
             maintenance items that need addressing at the LC, as well as the distillery’s
             construction. Additionally, if we decide to move forward with popup sheds or
             shipping container conversions at PM Park, I would intend for this person to
             manage and likely undertake that construction as well.
d. We will be asking the Commission to approve an NEZ for the Watermark project
   on Tuesday, so we thought it should be added to Monday as well for more in depth
   discussion. This project and the potential for tax incentives have caused some
   condo owners as well as some local residents to call for the incentives to be
   denied. As staff, we are cautioning against that action. There are many reasons
   why, which I will explain below:
         i. The project is a difficult and expensive undertaking. Without state and
            local incentives, this project would not be feasible. Even in markets like
            Grand Rapids – where rents are significantly higher than Muskegon – state
            and local incentives are imperative to making a project work.
        ii. If we want state incentives (Brownfield and CRP) to be applied to this
            project, there will be a requirement that the local government put “skin in
            the game.” In other words, the NEZ is going to be expected by the MEDC
            just as much as it will be the developer.
       iii. The taxes currently being paid at this property will continue. Only the new
            growth will realize a tax savings. 920 Washington paid $46,000 in 2015
            property taxes, and between 2012 and 2015 has paid nearly $135,000 in
            property taxes. 965 West Western paid $13,000 in 2015 property taxes,
            and between 2012 and 2015 has paid nearly $36,000 in property taxes.
            These taxes will not be abated.
       iv. As part of the Brownfield Plan, a development agreement will be created
            that outlines timelines, etc. Inability to meet the timelines could result in
            the revocation of the Brownfield as well as the NEZ certificate.
        v. Absent the incentives, we can be confident that the development will not
            occur. We may be successful in getting the buildings boarded up in that
            instance, but forcing and completing a demolition would be highly unlikely.
e. Discussion on whether or not to pursue the LED Streetlight upgrade via special
   assessment. I have had discussions with each of you on the pros and cons of the
   implementation. It is my opinion that these types of improvements/investments
   are essential to our city’s long-term fiscal health. I have reattached our estimates
   that show a great long-term return on our investment of $18.00 per parcel per
   year for 10 years. I believe that long-term, this has the potential to help solve the
   fiscal strife we are predicting in the coming 5 year period. With this change, we
   would only need to solve the MERS Pension Valuation issue to put us on a path of
   what I would consider long-term stability. Given what we know the long-term
   effects would be of making the LED conversion, it may even be possible to extend
   the assessment to 15 or 20 years in order to lower the cost to residents. At 15
            years, the assessment would be closer to $12.50 per year, and at 20 years, the
            assessment would be closer to $9.50 per year. This would make the assessment
            more affordable to some/most residents and extend the payment of the
            improvement out longer. If that is what it takes to make this improvement a
            reality, my recommendation would be to do so.

2.   We will have a CRC Meeting following the Work Session.

3.   Under the Tuesday consent agenda, we are asking the Commission for approval of the
     following:
     a. Last meeting’s minutes.
     b. A request from Tempting Tables to fly Brest Cancer Awareness Ribbon Flags in certain
          city locations.
     c. Approval to make a supplemental payment to MERS in the amount of $206,831.82.
          These additional funds will help close our unfunded accrued liability, but will not have
          an effect on our budget because they were already expensed in 2015-16.
     d. Approval of transfers from the General Fund to the Engineering Fund ($50,000),
          Public Improvement Fund ($750,000) and Arena Fund ($250,000). These transfers
          are all necessary to keep the funds from a deficit position. The funds transferred to
          the Public Improvement Fund will be returned to the General Fund as the homes in
          Midtown Square sell.
     e. Approval of replacement of HVAC Condenser unit at the LC Walker Annex. This unit
          has essentially failed. The unit is original to the building and very inefficient as well.
          The recommendation is to award the Bid to Northside Heating and Cooling.
          Northside does work on our fire stations as well, and we have a positive history with
          them. In my opinion, this is just a precursor to additional major needs at the arena
          – the cooling system is on its last leg, as were the ice chillers . . . and the recent rain
          storms revealed many leaks in the roof. These will all be part of the likely bond
          request later in 2016.
     f. Creation of a NEZ at 316 Morris Street. This NEZ is being required by the MEDC in
          support of their $450,000 CRP Grant to Terrace Plaza. Staff recommends approval,
          as this will be our first new market rate apartment investment in downtown in many
          years.

4.   Under unfinished business we will have the second reading of the expansion of the ground
     water ordinance. As per last meeting, there is a newly identified area of groundwater
     contamination, which has been attributed to Exxon Mobil. Notices were sent to affected
     property owners by their consultant (Groundwater and Environmental Services, Inc.),
     notifying them of this hearing. Once the hearing is completed, the commission will be
     asked to expand the current groundwater ordinance to include the newly identified
     parcels. The ordinance greatly restricts the use of wells in the affected area.

5.   Under new business, we will be asking the Commission to approve an NEZ for the
     Watermark project. If there are questions on any agenda items, please try to let staff
     know in advance, and we will be sure to have the appropriate data/research available at
     the meeting.
Date:     September 7, 2016
To:       Honorable Mayor and City Commissioners
From:     Ann Marie Meisch, City Clerk
RE:       Approval of Minutes




SUMMARY OF REQUEST: To approve minutes of the August 23, 2016
Regular City Commission Meeting.


FINANCIAL IMPACT: None.


BUDGET ACTION REQUIRED: None.


STAFF RECOMMENDATION: Approval of the minutes.
     CITY OF MUSKEGON
       CITY COMMISSION MEETING
                      AUGUST 23, 2016
    CITY COMMISSION CHAMBERS @ 5:30 P.M.
                                 MINUTES

The Regular Commission Meeting of the City of Muskegon was held at City Hall,
933 Terrace Street, Muskegon, MI at 5:30 p.m., Tuesday, August 23, 2016.
Pastor Marcy Miller, Samuel Lutheran Church, opened the meeting with prayer,
after which the Commission and public recited the Pledge of Allegiance to the
Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present: Vice Mayor Eric Hood, Commissioners Byron Turnquist, Ken Johnson,
Debra Warren, Willie German, Jr., and Dan Rinsema-Sybenga, City Manager
Franklin Peterson, City Attorney John Schrier, and City Clerk Ann Meisch.
Absent: Mayor Stephen J. Gawron
2016-65     CONSENT AGENDA:
      A. Approval of Minutes City Clerk
SUMMARY OF REQUEST: To approve minutes of the August 8, 2016 Worksession
and the August 9, 2016 Regular City Commission Meetings.
FINANCIAL IMPACT:       None
BUDGET ACTION REQUIRED:        None
STAFF RECOMMENDATION:          Approval of the minutes.
      C. Certification of MERS Representatives        Finance
SUMMARY OF REQUEST: The MERS plan document provides that “the governing
body for each municipality shall certify the names of two delegates to the
Annual Meeting. One delegate shall be a member who is an officer of the
municipality appointed by the governing body of the municipality. The other
delegate shall be a member who is not an officer of the municipality, elected
by the member officer/employees of the municipality.”
The City’s employee units previously agreed to a rotating system (based on date
of joining MERS) to select one official employee representative. This year the
official employee representative attending the MERS conference will be Peter

                                        Page 1 of 5
Hughes (Firefighter) from the firefighters’ union group.
It is recommended that Elizabeth Lewis (Assistant Finance Director) be
designated as the City’s employer delegate.
FINANCIAL IMPACT:       Registration for the MERS conference in Acme, MI is
$250 per person. Additionally, mileage, hotel and related costs will be incurred.
BUDGET ACTION REQUIRED:         None.
STAFF RECOMMENDATION:          Certification of Elizabeth Lewis and Peter Hughes
to be the City’s officer and employee delegates at the MERS annual meeting in
Acme September 28-29, 2016.
      F. Beach Cleaner DPW/Equipment
SUMMARY OF REQUEST: Authorize staff to purchase one new Surf Rake from
H Barber and Sons, Inc. for $53,750.00 and trade in the current Surf Rake for
trade value of $9,000.00
FINANCIAL IMPACT:         $53,750.00 minus $9,000.00 (trade in) for total purchase
of $44,750.00
BUDGET ACTION REQUIRED:         None. Amount is what was budgeted.
STAFF RECOMMENDATION:           Authorize staff to purchase one new Surf Rake.
      G. Youth Basketball League and Open Gym Proposal – Muskegon Public
         Schools Planning & Economic Development
SUMMARY OF REQUEST: The City of Muskegon has contracted with Muskegon
Public Schools for the management of the Youth Basketball League and Open
Gym since 2010. The program has been successful and the Schools would like to
manage the program for the 2016-2017 school year. The Commission is
requested to approve the proposal and authorize staff to enter into an
agreement with the Schools for oversight of the basketball program and the
Open Gym program.
FINANCIAL IMPACT:         The cost for the program is $18,500 (which has not
changed since 2010).
BUDGET ACTION REQUIRED:         Funds are available through the Leisure Services
Budget.
STAFF RECOMMENDATION:     To approve the “Youth Basketball League and
Open Gym Proposal” and authorize staff to enter into a formal agreement with
the Schools.
      H. Request to Create a New Neighborhood Enterprise Zone District at 285
         W. Western Avenue ITEM REMOVED PER CITY MANAGER
Motion by Commissioner Johnson, second by Commissioner German, to
approve the Consent Agenda as presented with the exception of Items B, D, & E.

                                          Page 2 of 5
ROLL VOTE: Ayes: German, Rinsema-Sybenga, Turnquist, Johnson, Gawron,
           Hood, and Warren
            Nays: None
MOTION PASSES
2016-66   ITEMS REMOVED FROM CONSENT AGENDA:
      B. Designation of Voting Delegates for the Michigan Municipal League
         Annual Business Meeting   City Clerk
SUMMARY OF REQUEST: To designate by action of the Commission, Mayor
Stephen J. Gawron, who will be in attendance at the convention as an official
representative to cast the vote of the municipality at the annual meeting; and
to designate City Manager, Frank Peterson, to serve as alternate.
FINANCIAL IMPACT:        None
BUDGET ACTION REQUIRED:         None
STAFF RECOMMENDATION:           Approval
Motion by Commissioner German, second by Commissioner Rinsema-Sybenga,
to approve the designation of voting delegates for the Michigan Municipal
League Annual Business Meeting.
ROLL VOTE: Ayes: Hood, Warren, German, Rinsema-Sybenga, Turnquist, and
           Johnson
            Nays: None
MOTION PASSES
      D. Police Detective Vehicles     DPW/Equipment
SUMMARY OF REQUEST: Authorize staff to purchase two Chevy Impalas from
Berger Chevrolet, the MI-Deal State contract holder. These will replace the two
oldest vehicles currently being used.
FINANCIAL IMPACT:        $46,738.12 OR $23,369.06 each.
BUDGET ACTION REQUIRED:         None. Amount is what was budgeted.
STAFF RECOMMENDATION:           Authorize staff to purchase two Chevy Impalas
from Berger Chevrolet.
Motion by Commissioner German, second by Commissioner Rinsema-Sybenga,
to authorize staff to purchase two Chevy Impalas from Berger Chevrolet
ROLL VOTE: Ayes: Hood, Warren, German, Rinsema-Sybenga, Turnquist, and
           Johnson
            Nays: None
MOTION PASSES

                                           Page 3 of 5
      E. Trust Fund Grant Application for Pere Marquette Park Engineering
SUMMARY OF REQUEST: Adopt the resolution committing the City for the local
match on the Trust Fund Grant application for improvements at Pere Marquette
Park.
FINANCIAL IMPACT:         None at this time.
BUDGET ACTION REQUIRED:       None as the local match has been anticipated
and budgeted for in the Public Improvement Fund.
STAFF RECOMMENDATION:           Adopt the resolution.
Motion by Commissioner Turnquist, second by Commissioner Johnson, to adopt
the resolution committing the City for the local match on the Trust Fund Grant
application for improvements at Pere Marquette Park.
ROLL VOTE: Ayes: Warren, German, Rinsema-Sybenga, Turnquist, Johnson, and
           Hood
             Nays: None
MOTION PASSES
2016-67 NEW BUSINESS:
      A. Concurrence with the Housing Board of Appeals Notice and Order to
         Demolish     Public Safety
             1133 W. Western Avenue
SUMMARY OF REQUEST: This is to request that the City Commission concur with
the findings of the Housing Board of Appeals that the structure located at 1133
W. Western Avenue is unsafe, substandard, a public nuisance and that it be
demolished within thirty (30) days or infraction tickets may be issued. It is further
requested that administration be directed to obtain bids for the demolition of
the structure and that the Mayor and City Clerk be authorized and directed to
execute a contract for demolition with the lowest responsible bidder or staff
may issue infraction tickets to the owner, agent, or responsible party if they do
not demolish the structure.
FINANCIAL IMPACT:         General Fund
BUDGET ACTION REQUIRED:         None
STAFF RECOMMENDATION:           To concur with the Housing Board of Appeals
decision to demolish.
Motion by Commissioner Warren, second by Commissioner Turnquist, to concur
with the Housing Board of Appeals decision to demolish 1133 W. Western Avenue
ROLL VOTE: Ayes: German, Rinsema-Sybenga, Turnquist, Johnson, Hood, and
           Warren


                                          Page 4 of 5
            Nays: None
MOTION PASSES
      B. Request to Add Parcels to the City’s Existing Groundwater Ordinance
         Planning & Economic Development
SUMMARY OF REQUEST: The City has received an application to designate 52
parcels under the water supplies ordinance. These parcels are associated with
the former Mobil Oil Pipeline – Sisson Avenue at McCracken Street. The
ordinance prohibits the use of groundwater wells and secondary water supplies
under certain circumstances and in certain locations, to prevent exposure to
contaminated groundwater, as well as to prevent wells from influencing the
movement of contaminated water. Notice was sent to the affected addresses
prior to this meeting.
FINANCIAL IMPACT:        None
BUDGET ACTION REQUIRED:         None
STAFF RECOMMENDATION:           Approval of the ordinance amendment to add
the additional 52 parcels.
Motion by Commissioner Johnson, second by Commissioner German, to
approve the ordinance amendment to add the additional 52 parcels.
ROLL VOTE: Ayes: Rinsema-Sybenga, Turnquist, Johnson, Hood, Warren, and
           German
            Nays: None
MOTION PASSES
PUBLIC PARTICIPATION: Public comments were received.
ADJOURNMENT: The City Commission adjourned at 6:47 p.m.


                                       Respectfully Submitted,




                                       Ann Marie Meisch, MMC, City Clerk




                                          Page 5 of 5
Date:       September 7, 2016
To:         Honorable Mayor and City Commissioners
From:       Ann Marie Meisch, City Clerk
RE:         Request to Fly the Breast Cancer Ribbon Flag




SUMMARY OF REQUEST: As they have done in the past, Tempting Tables
is requesting the use of City flag poles at the Farmer’s Market, Hackley Park,
City Hall, Shoreline Drive, Root Park, Hartshorn Marina, and the Fire Station
for the month of October to bring greater awareness of breast cancer to our
community.


FINANCIAL IMPACT: None.


BUDGET ACTION REQUIRED: None.


STAFF RECOMMENDATION: Approval of the request.
                  Commission Meeting Date: September 13, 2016




Date:         September 6, 2016
To:           Honorable Mayor and City Commissioners
From:         Finance
RE:           Supplemental MERS Contribution




SUMMARY OF REQUEST: One of the most significant financial challenges
facing the city and many other governments across the nation is the issue of pension
funding. Relative to many other cities, Muskegon’s pension plans have historically
been considered well-funded. However, in recent years, due in part to lower than
expected investment returns and changes in actuarial assumptions, the funding
levels of the city’s pension plans have decreased. Paying down the city’s existing
pension legacy costs will present budget challenges for years to come.

For the fiscal year that ended June 30, 2016, staff conservatively budgeted for an
increase in pension costs. During the course of fiscal year 2015-16, an additional
$206,831.82 was expensed and accumulated for payment towards the city’s pension
costs. At this time staff believes it is appropriate to take this opportunity to make a
$206,831.82 supplemental payment (above the actuarial computed amount) to
MERS. This is money that the city would be required to pay to MERS eventually.
Paying early, while the city is in a position do so, makes time an ally (instead of an
enemy) and may help to ease some pressure on future city budgets.


FINANCIAL IMPACT:             $206,831.82 supplemental payment to MERS.
$206,831.82 will be paid from monies already set aside for MERS in the collector
fund.


BUDGET ACTION REQUIRED: None.


STAFF RECOMMENDATION: Authorize staff to make a supplemental
$206,831.82 payment to MERS no later than October 31, 2016.
                 Commission Meeting Date: September 13, 2016




Date:         September 6, 2016
To:           Honorable Mayor and City Commissioners
From:         Finance
RE:           Transfers to Engineering, Public Improvement and Arena
              Funds



SUMMARY OF REQUEST: During the close out of fiscal year 2015-16 and
based on the financial results for the fiscal year ended June 30, 2016, staff
transferred $50,000 from the general fund to the engineering services fund to
eliminate a fund balance deficit in that fund. In addition, staff transferred $750,000
from the general fund to the public improvement fund to eliminate a fund balance
deficit in that fund and $250,000 to support the arena fund.


FINANCIAL IMPACT: $50,000 from the general fund to the engineering services
fund, $750,000 from the general fund to the public improvement fund, and $250,000
from the general fund to the arena fund.


BUDGET ACTION REQUIRED: None.


STAFF RECOMMENDATION: Formal approval of the transfers from the
general fund to the engineering services fund, public improvement fund, and arena
fund, effective June 30, 2016.
                 Commission Meeting Date: September 13, 2016




Date:         September 7, 2016
To:           Honorable Mayor and City Commissioners
From:         City Manager and Finance Director
RE:           Bid Tabulation for HVAC Condenser Replacement at
              L.C. Walker Arena Annex



SUMMARY OF REQUEST:                  Two bids were received from contractors to
perform work to replace the HVAC condenser at the arena annex building. A bid
tabulation summary is attached. Northside Heating, Cooling, & Refrigeration, Inc.
was the lowest cost from the bids received. Therefore, based on cost and quality of
work, staff requests the approval of Northside Heating, Cooling, & Refrigeration, Inc.
for the replacement of the HVAC condenser at the L.C. Walker Arena Annex.



FINANCIAL IMPACT: Total proposed cost of $40,020 to replace the HVAC
condenser at the arena annex building.


BUDGET ACTION REQUIRED: Fiscal year 2016-17 budget to be adjusted to
reflect the need to replace the HVAC condenser at the L.C. Walker Arena Annex.



STAFF RECOMMENDATION: To approve the bid received from Northside
Heating, Cooling, & Refrigeration, Inc. for the replacement of the HVAC condenser at
L.C. Walker Arena Annex.
                                                    City of Muskegon
                      Bid Tabulation for Replacement of HVAC Condenser at L. C. Walker Arena Annex



Bid No.                 Contractor                Contractor's Address     Contractor's Phone #      Total Proposed Cost

  1       Muskegon Quality Builders, Inc.    2837 Peck Street                 231-733-4278                    $86,093.00
                                             Muskegon, MI 49444

  2       Northside Heating, Cooling &       2145 Jenna Lane                  231-744-0911                    $40,020.00
          Refrigeration, Inc.                Muskegon, MI 49475
                                                                                                                      PROPOSAL
                                                                                                                        DATE          PROPOSAL #

                                                                                                                   8/25/2016             16402


PROPOSAL SUBMITTED TO:
City of Muskegon
Attn: Franklin Peterson
933 Terrace Street
P.O. Box 0536
Muskegon, MI 49443-0536


 RE: LC Walker Arena Annex - HVAC

 Bid Includes: Labor, material, equipment and permits for HVAC Condenser Replacement at LC Walker Arena –
Peak Performance – Training Area.

 Scope:
  Install two new 20 ton condensing units
  Install platform over existing sidewalk for units to be mounted to (Note: this still needs to be approved by local
ordinance)
  Pipe units into existing evaporators, leak tested and charged with R-407C refrigerant
  Install electrical hook up to units
  Start up units and operationally check for proper function
  Provide documents to Safe Built to obtain permit




Thank you for the opportunity to submit
this Proposal.                                                 BASE BID                                                               $86,093.00
All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and specifications submitted for above
work and completed in a substantial workmanlike manner.
Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over
and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary
insurance upon above work. Workmen's Compensation and Public Liability Insurance on above work to be taken out by MQB.
NOTE: THIS PROPOSAL MAY BE WITHDRAWN BY US IF NOT ACCEPTED WITHIN 30 DAYS.
                                                                                            Respectfully submitted,
                                                                                           _____________________________________
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified.

Signature______________________________________________ Date___________________
Northside Heating, Cooling &
Refrigeration, Inc.                                         Estimate                                            Date               9/7/2016

                                                                                                             Estimate #             15644
2145 Jenna Lane
Muskegon, MI 49445                                                                                              Estimate is good for 30 days.
Phone # 231-744-0911
Fax #   231-744-8806




  Proposal Submitted To:                                                          Work To Be Performed At:

City of Muskegon                                                                L.C. Walker Arena Annex Bldg
Attn: Frank Peterson                                                            Peak Performance Training Area
933 Terrace
Muskegon, MI 49440



                                             Description                                                                   Total
Permit, labor and material to install:                                                                                             37,520.00
- Two (2) equipment stands
- Two (2) York 20 ton condensers 460V, 3 phase
- Refrigerant piping with insulation
- Two (2) suction and two (2) liquid line driers (core and shell)
- Two (2) TXV's
- Two (2) sight glasses

Electrical to wire two (2) condensing units.                                                                                        2,500.00

Price includes:
- Crane charge
- Refrigerant
- Starting up equipment
- Flushing out existing evaporator coils

Not included:
- Removing existing water cooled condensing unit
- Repairs or maintenance to existing air handlers

Notes: Quote subject to necessary plan approval by the City of Muskegon.
Respectfully submitted by:            Jerry Roof


Payment to be made as follows:        To be determined

Acceptance of proposal: The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the
work as specified.

                  Signature _____________________________________________                        Date ____________________
                  Commission Meeting Date: September 13, 2016

Date:          August 16, 2016
To:            Honorable Mayor and City Commissioners
From:          Planning & Economic Development
RE:            Request to Create a New Neighborhood Enterprise Zone District
               at 316 Morris St


SUMMARY OF REQUEST:

Pursuant to Public Act 147 of the Michigan Public Acts of 1992, Hinman Lake, LLC has
requested to create a new Neighborhood Enterprise Zone (NEZ) district for the parcel at 316
Morris St. Properties located in this NEZ district will be eligible to apply for NEZ certificates,
which will lower the residential property taxes for rehab construction. Notice letters were
sent to the taxing jurisdictions on July 1 and a public hearing was held on July 12. State law
requires that the resolution must be adopted at least 60 days after the notice letters were
sent. This project will include 19 condo units that will be located on the 6th and 7th floors of
the current building.

FINANCIAL IMPACT:

No financial impact at this point. However, being in a district will allow them to apply for a
rehab NEZ certificate, which will freeze the building at its pre-rehabilitated rate for 1 to 15
years.

BUDGET ACTION REQUIRED:

None

STAFF RECOMMENDATION:

Staff recommends approval of the new NEZ district.

COMMITTEE RECOMMENDATION:

None
                                  Resolution No. ________

                            MUSKEGON CITY COMMISSION

    RESOLUTION TO CREATE A NEW NEIGHBORHOOD ENTERPRIZE ZONE
              DISTRICT WITHIN THE CITY OF MUSKEGON


WHEREAS, the City of Muskegon currently has established Neighborhood Enterprise Zone
districts within the City, and;

WHEREAS, the City of Muskegon would like to create a new Neighborhood Enterprise Zone
district to a new location within the City, and;

WHEREAS, notices were sent to the local taxing jurisdictions on July 1, 2016, and;

WHEREAS, a public hearing was held regarding the creation of this new district on July 12,
2016; and

WHEREAS, the new district boundaries will include the property known as “Terrace Plaza (316
Morris St, property # 24-792-000-0000-00),” as shown in Attachment A, and;

WHEREAS, the total square footage of Neighborhood Enterprise Zone districts in Muskegon
will not exceed 15% of the total square footage of the City;

NOW, THEREFORE, BE IT RESOLVED that the new Neighborhood Enterprise Zone district in
the City of Muskegon has been approved.

Adopted this, 13th day of September, 2016.



Ayes:

Nays:

Absent:


                                                   By: __________________________
                                                       Stephen J. Gawron, Mayor


                                                   Attest: _________________________
                                                           Ann Meisch
                                                           City Clerk
                                       CERTIFICATION

I hereby certify that the foregoing constitutes a true and complete copy of a resolution adopted
by the City Commission of the City of Muskegon, County of Muskegon, Michigan at a regular
meeting held on September 13, 2016.

                                                                By: ________________________
                                                                    Ann Meisch
                                                                    City Clerk
Attachment A
                                 AGENDA ITEM NO. _______________
                         CITY COMMISSION MEETING __________________________




TO:         Honorable Mayor and City Commissioners

FROM:       Frank Peterson, City Manager

DATE:       September 13, 2016

RE:         Special Projects Coordinator


SUMMARY OF REQUEST:
To create the position of Special Project Coordinator and authorize staff to begin the process of filling
the position.


FINANCIAL IMPACT:
The position will be advertised at Range VII-B with a salary range of $43,154 to $57,110.


BUDGET ACTION REQUIRED:
None.


STAFF RECOMMENDATION:
To create the position of Special Project Coordinator and authorize staff to begin the process of filling
the position.



COMMITTEE RECOMMENDATION:
                  Commission Meeting Date: August 23, 2016




Date:        September 8, 2016
To:          Honorable Mayor and City Commissioners
From:        Planning & Economic Development
RE:          Request to Add Parcels to the City’s Existing Groundwater
             Ordinance


SUMMARY OF REQUEST:

The City has received an application to designate 52 parcels under the water supplies
ordinance. These parcels are associated with the former Mobil Oil Pipeline – Sisson Ave @
McCracken St. The ordinance prohibits the use of groundwater wells and secondary water
supplies under certain circumstances and in certain locations, to prevent exposure to
contaminated groundwater, as well as to prevent wells from influencing the movement of
contaminated water. Notice was sent to the affected addresses prior to this meeting.

FINANCIAL IMPACT:

None

BUDGET ACTION REQUIRED:

None

STAFF RECOMMENDATION:

Approval of the ordinance amendment to add the additional 52 parcels.

COMMITTEE RECOMMENDATION:

None




9/8/2016
                                           Resolution No. _______

                                      MUSKEGON CITY COMMISSION

An ordinance amending the City Code of Ordinances by adding to Ordinance No. 2039 (Muskegon City Code of
Ordinances Section 34, Article lll) certain identifying “Appendix Maps” and descriptions of properties determined
to be “affected premises” on which groundwater wells are prohibited unless excepted under Section 34-65 due
to the contamination or potential contamination of said groundwater. The said Ordinance No. 2039 is amended
by this Ordinance.

THE CITY COMMISSION OF THE CITY OF MUSKEGON HEREBY ORDAINS:

    1. The properties identified in this amending ordinance are determined to be affected premised
       within the meaning of and regulated in accordance with, Ordinance No. 2039 or any successor
       ordinance prohibiting wells on such premises. The said affected premises are included in
       Attachment A.

    2. Attached to this ordinance and incorporated herein are Appendix Maps locating the affected
       premises and their legal descriptions.

    3. This ordinance shall be effective ten (10) days after publication. In the event any part of this
       ordinance is finally determined to be invalid or unenforceable by a court having jurisdiction, then
       said determination shall not affect the validity of the remaining provisions.


Adopted this 13th Day of September 2016.


Ayes:

Nays:

Absent:

                                                    BY: __________________________________
                                                           Stephen J. Gawron
                                                           Mayor

                                              ATTEST: __________________________________
                                                         Ann Meisch
                                                         Clerk




                                               CERTIFICATION

I hereby certify that the foregoing constitutes a true and complete a resolution adopted by the Muskegon City
Commission, County of Muskegon, Michigan, at a regular meeting held on September 13, 2016.

                                                            ______________________________
                                                            Ann Meisch
                                                            Clerk




9/8/16
                                   Attachment A
2326 Greenwood St
CITY OF MUSKEGON REVISED PLAT OF 1903 PT OF LOT 1 BLK 620 & PT OF LOT 1 BLK 1
GREENWOOD SUB COM SW COR LOT 1 BLK 1 GREENWOOD SUB TH S 46D 09M E 5.3 FT TH N
66D 49M E 12.17 FT TH N 135.3 FT TO NLY LN SD LOT TH S 76D 29M W 15.4 FT TO NW COR SD
LOT TH S ON W LN SD LOT 105 FT TH SWLY 140.53 FT TO NLY LN OF GREENWOOD ST TH SELY
ON NLY LN GREENWOOD ST 85.8 FT TH N 43D 50M E 103.84 FT TO BEG

1963 Harding Ave
CITY OF MUSKEGON REVISED PLAT OF 1903 BLK 640 LOT 2

1964 Harding Ave
CITY OF MUSKEGON REVISED PLAT OF 1903 LOT 13 BLK 639

1977 Harding Ave
CITY OF MUSKEGON REVISED PLAT OF 1903 LOT 4 BLK 640 ALSO COM @ NWLY COR LOT 3
FOR POB TH SELY TO SWLY COR SAID LOT TH ELY 4 FT TH NWLY 125.85 FT TO POB

1978 Harding Ave
CITY OF MUSKEGON REVISED PLAT OF 1903 BLK 639 LOT 11

1984 Harding Ave
CITY OF MUSKEGON REVISED PLAT OF 1903 LOT 10 BLK 639

1995 Harding Ave
CITY OF MUSKEGON REVISED PLAT OF 1903 BLK 640 LOT 6

1996 Harding Ave
CITY OF MUSKEGON REVISED PLAT OF 1903 BLK 639 LOT 9

2003 Harding Ave
CITY OF MUSKEGON REVISED PLAT OF 1903 BLK 640 LOT 7

2006 Harding Ave
CITY OF MUSKEGON REVISED PLAT OF 1903 BLK 639 SE 1/2 LOT 8

1970 Harding Ave
CITY OF MUSKEGON REVISED PLAT OF 1903 BLK 639 LOT 12

1987 Harding Ave
CITY OF MUSKEGON REVISED PLAT OF 1903 BLK 640 LOT 5

1971 Harding Ave
CITY OF MUSKEGON REVISED PLAT OF 1903 LOT 3 BLK 640 EX COM @ NWLY COR SD LOT FOR
POB TH SELY ALG LOT LN OF SWLY COR TH ELY ALG SLY LN LOT 3 4 FT TH NWLY 125.85 FT TO
BEG

2204 McCracken St
CITY OF MUSKEGON REVISED PLAT OF 1903 NWLY 82 FT LOT 7 & SWLY 10 FT NWLY 82 FT LOT
6 BLK 638

2218 McCracken St




9/8/16
CITY OF MUSKEGON REVISED PLAT OF 1903 LOT 6 EXC SWLY 10 FT OF NWLY 82 FT & SELY 50
FT LOT 7 BLK 638

2226 McCracken St
CITY OF MUSKEGON REVISED PLAT OF 1903 BLK 638 LOT 8

2272 McCracken St
CITY OF MUSKEGON REVISED PLAT OF 1903 NW 1/2 LOT 8 BLK 639

2311 McCracken St
CITY OF MUSKEGON REVISED PLAT 1903 BLK 646 N 90 FT LOT 1 & WLY 19.6 FT MCCRACKEN
STREET ABUTTING SD

2320 McCracken St
CITY OF MUSKEGON REVISED PLAT OF 1903 BLK 620 PT OF LOT 1 COM ON E LN MC CRACKEN
ST 16 FT SELY OF SW COR BLK 640 TH N 76D 29M E 180 FT TH S 105 FT TH SWLY 140.53 FT TO
E LN MC CRACKEN ST TH NWLY ALG MC CRACKEN ST 106.15 FT TO BEG

2331 McCracken St
CITY OF MUSKEGON REVISED PLAT OF 1903 BLK 646 SLY 90.00 FT OF THE ELY 50.00 FT LOT 19
ALSO SLY 90.00 FT OF LOT 20 WITH THE WLY 19.60 FT OF MCCRACKEN ST ABUTTING SD LOT
20

2264 McCracken St
CITY OF MUSKEGON REVISED PLAT OF 1903 BLK 639 SE 1/2 LOT 7

2321 McCracken St
CITY OF MUSKEGON REVISED PLAT OF 1903 LOTS 1 & 20 & ELY 50 FT LOT 19 & ENTIRE VAC
16.50 FT ALLEY ABUTTING SAME BLK 646 ALSO WLY 19.60 FT MCCRACKEN ST ABUTTING SD
LOT 1 & SD VAC ALLEY & ABUTTING LOT 20 DESC AS FOLS COM @ NELY COR SD LOT 20 FOR
POB TH SLY ALG WLY LN MCCRACKEN ST 98.34 FT TH N ALG W LN MCCRACKEN ST EXTND TO
A POINT 19.60 FT @ RT ANG TO WLY LN MCCRACKEN ST TH NWLY PAR WITH WLY LN
MCCRACKEN ST TO SLY LN ALLEY EXTND TH SWLY 19.60 FT ALG SLY LN ALLEY EXTND TO
POB EXC SLY 90 FT TH'OF ALSO EXC NLY 90 FT TH'OF

2001 Miner Ave
CITY OF MUSKEGON REVISED PLAT OF 1903 BLK 639 SW 1/2 LOT 4

1997 Mine Ave
CITY OF MUSKEGON REVISED PLAT OF 1903 BLK 638 NLY 72 FT LOT 1

2021 Miner Ave
CITY OF MUSKEGON REVISED PLAT OF 1903 LOT 4 BLK 638

2031 Miner Ave
CITY OF MUSKEGON REVISED PLAT OF 1903 BLK 638 LOT 5

2225 Moon St
CITY OF MUSKEGON REVISED PLAT OF 1903 NW 1/2 LOT 1 BLK 639

2253 Moon St
CITY OF MUSKEGON REVISED PLAT OF 1903 NW 1/2 LOT 1 BLK 639




9/8/16
2271 Moon St
CITY OF MUSKEGON REVISED PLAT OF 1903 LOT 1 BLK 640

2303 Moon St
CITY OF MUSKEGON REVISED PLAT OF 1903 PT LOT 3 BLK 620 & PT LOT 1 BLK 1 GREENWOOD
SUB DESC AS COM NE COR LOT 3 BLK 620 TH WLY ALNG NLY LN 31.5 FT TO WLY LN MOON ST
FOR POB TH SWLY 145.3 FT TO POINT LOCATED 57.35 FT SLY OF NE COR LOT 1 BLK 1 TH N
57.35 FT TO NE COR TH SWLY ALNG N LN 118.8 FT TO NW COR TH SLY ALNG WLY LN 13 FT TO
SW COR TH S 46D 09M W 5.3 FT TH N 66D 49M E 290.27 FT M/L TO WLY LN MOON ST TH NWLY
ALNG WLY LN MOON ST 53.75 FT TO POB EXC W 15 FT TH'OF

2231 Moon St
CITY OF MUSKEGON REVISED PLAT OF 1903 SE 1/2 LOT 1 BLK 639

2205 Moon St
CITY OF MUSKEGON REVISED PLAT OF 1903 LOT 14 BLK 638

2245 Moon St
CITY OF MUSKEGON REVISED PLAT OF 1903 BLK 639 LOT 15

2185 Moon St
CITY OF MUSKEGON REVISED PLAT OF 1903 S 60 FT LOT 1 BLK 638

2293 Moon St
CITY OF MUSKEGON REVISED PLAT OF 1903 BLK 640 LOT 8 ALSO THAT PT OF LOT 3 OF BLK
620 DESC AS FOL COM @ A PT ON N LN LOT 3 BLK 620 & WLY LN OF MOON ST TH W 133.5 FT
TO W LN OF LOT 3 TH S 57.35 FT TH NELY 145.3 FT TO POB

2017 Morton Ave
CITY OF MUSKEGON REVISED PLAT OF 1903 LOT 6 BLK 639

2016 Morton Ave
CITY OF MUSKEGON REVISED PLAT OF 1903 BLK 638 LOT 10
1983 Morton Ave
CITY OF MUSKEGON REVISED PLAT OF 1903 BLK 639 LOT 2

1993 Morton Ave
CITY OF MUSKEGON REVISED PLAT OF 1903 BLK 639 LOT 3

2005 Morton Ave
CITY OF MUSKEGON REVISED PLAT OF 1903 LOT 5 BLK 639

2026 Morton Ave
CITY OF MUSKEGON REVISED PLAT OF 1903 LOT 9 BLK 638

2025 Morton Ave
CITY OF MUSKEGON REVISED PLAT OF 1903 BLK 639 NW 1/2 LOT 7




9/8/16
                  Commission Meeting Date: September 13, 2016

Date:         August 16, 2016
To:           Honorable Mayor and City Commissioners
From:         Planning & Economic Development
RE:           Request to Create a New Neighborhood Enterprise Zone District
              at 965 W Western Ave & 920 Washington Ave


SUMMARY OF REQUEST:

Pursuant to Public Act 147 of the Michigan Public Acts of 1992, P&G Holdings NY, LLC has
requested to create a new Neighborhood Enterprise Zone (NEZ) district for the parcels at
965 W Western Ave and 920 Washington Ave. Properties located in this NEZ district will be
eligible to apply for NEZ certificates, which will lower the residential property taxes for rehab
construction. Notice letters were sent to the taxing jurisdictions on July 1 and a public
hearing was held on July 12. State law requires that the resolution must be adopted at least
60 days after the notice letters were sent. This project will include 120 new market rate
apartment units.

FINANCIAL IMPACT:

No financial impact at this point. However, being in a district will allow them to apply for a
rehab NEZ certificate, which will freeze the building at its pre-rehabilitated rate for 1 to 15
years.

BUDGET ACTION REQUIRED:

None

STAFF RECOMMENDATION:

Staff recommends approval of the new NEZ district.

COMMITTEE RECOMMENDATION:

None
                                  Resolution No. ________

                            MUSKEGON CITY COMMISSION

    RESOLUTION TO CREATE A NEW NEIGHBORHOOD ENTERPRIZE ZONE
              DISTRICT WITHIN THE CITY OF MUSKEGON


WHEREAS, the City of Muskegon currently has established Neighborhood Enterprise Zone
districts within the City, and;

WHEREAS, the City of Muskegon would like to create a new Neighborhood Enterprise Zone
district to a new location within the City, and;

WHEREAS, notices were sent to the local taxing jurisdictions on July 1, 2016, and;

WHEREAS, a public hearing was held regarding the creation of this new district on July 12,
2016; and

WHEREAS, the new district boundaries will include the property known as “The Watermark
(965 W Western Ave and 920 Washington Ave, property numbers 24-205-468-0001-10 and 24-
205-467-0001-00),” as shown in Attachment A, and;

WHEREAS, the total square footage of Neighborhood Enterprise Zone districts in Muskegon
will not exceed 15% of the total square footage of the City;

NOW, THEREFORE, BE IT RESOLVED that the new Neighborhood Enterprise Zone district in
the City of Muskegon has been approved.

Adopted this, 13th day of September, 2016.



Ayes:

Nays:

Absent:


                                                   By: __________________________
                                                       Stephen J. Gawron, Mayor


                                                   Attest: _________________________
                                                           Ann Meisch
                                                           City Clerk
                                       CERTIFICATION

I hereby certify that the foregoing constitutes a true and complete copy of a resolution adopted
by the City Commission of the City of Muskegon, County of Muskegon, Michigan at a regular
meeting held on September 13, 2016.

                                                                By: ________________________
                                                                    Ann Meisch
                                                                    City Clerk
Attachment A
                                 AGENDA ITEM NO. _______________
                         CITY COMMISSION MEETING __________________________




TO:         Honorable Mayor and City Commissioners

FROM:       Frank Peterson, City Manager

DATE:       September 13, 2016

RE:         LED Street Light Assessment


SUMMARY OF REQUEST:
To set a public hearing for October 11, 2016 for the creation of a proposed city-wide streetlight
assessment district.


FINANCIAL IMPACT:
None.


BUDGET ACTION REQUIRED:
None.


STAFF RECOMMENDATION:
To set the public hearing for October 11, 2016.


COMMITTEE RECOMMENDATION:

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