News about the City of Muskegon, announcements and updates.

1275 Allen Demolition and Site Clearance

INVITATION FOR DEMOLITION AND SITE CLEARANCE BIDS
CITY OF MUSKEGON, PLANNING DEPT.

The City of Muskegon, Michigan will receive sealed bids until 2:00 PM on April 9, 2013 at the City Clerk’s office, City Hall, 933 Terrace Street, Muskegon, Michigan 49440 at which time and place all bids will be publicly opened and read aloud for the following demolition and site clearance projects: All structures located at 1275 Allen.

Copies of the contract documents may be obtained at the Planning Department at City Hall on the second floor room #202.

The project consists of demolishing all structures on the site(s), removing the debris to a licensed landfill and filling excavations in accordance with contract documents and city ordinance.

Bid proposals should be placed inside a 9” x 12 “ envelope addressed to the City of Muskegon with the title “Demolition Bid” and the address of each site on the outside of the envelope. Bidder’s name, address and phone number must be clearly marked on the outside of the envelope.

Hiring goals and percentages are set forth in the Contract Documents. No bid may be withdrawn within 60 days after the bid opening. All work must be completed within 30 days of the issuance of the Notice to Proceed.

The City of Muskegon reserves the right to reject any or all bids or to waive any informalities or irregularities in the bidding.

City of Muskegon, MICHIGAN
Ann Cummings, City Clerk

Publish Tuesday, March 26, 2013

Account # 101-80387-5346

Public Notice to Maintain Vegetation on Property

Pursuant to Section 98.35 of the City of Muskegon Code of Ordinances, persons owning property in the City of Muskegon are hereby notified that they are responsible for tall grass, noxious weeds and overgrowth on their property. Vegetation must not be taller than eight inches. Properties shall be maintained to ordinance standards or the City will 1) clean the property and bill the responsible party for the cleaning plus an administrative fee and/or 2) provide a civil infraction to the owner for a violation of a City Ordinance. This public notice, and one notification letter on the first offense will be the only formal notices sent advising property owners of their responsibility.

1500 Leahy Rehabilitation

PUBLIC NOTICE
City of Muskegon
Invitation to Bid

The City of Muskegon Community and Neighborhood Services department is currently looking for
qualified licensed Residential Building contractors for the rehabilitation of the property located at 1500
Leahy Street.

This project is being financed with funds from MSHDA NSP. All projects are subject to Section 3
of the Housing and Urban Development Act of 1968, which seeks to promote to the greatest possible
extent employment training and business opportunity for low/moderate income residents and small
businesses of the area.

The City of Muskegon, as well as the U. S. Department of Housing and Urban Development
(HUD), requires the selected contractor/developer to take all affirmative steps to assure that minority
firms, women businesses and labor surplus area firms are used when possible.

Proposal packets for the property will be available Monday, March 11, 2013, at 12:00 noon to
5:00 p.m. until Tuesday, March 20th, 2013, at Muskegon City Hall, CNS Office 2nd Floor, 933 Terrace
Street, Muskegon, MI. The completed proposal packets must be returned to the City Clerk’s
Office by no later than 2:00pm, on Tuesday, March 26, 2013, at Muskegon City Hall.
All
proposals must be returned on the specification form supplied by the CNS office and must be
completely and properly filled out. No electronically delivered proposals will be accepted. No
proposal packages will be given out after Tuesday, March 20, 2013 at 5:00 pm.

The contractor must ensure that employees and applicants for employment are not
discriminated against because of their race, religion, sex, weight or national origin.

REQUIRED BID INFORMATION

  •  Contractor must submit at least 3 references of former customers whose homes were built or rehabilitated by the contractor.
  •  Copy of current Michigan Builders License.
  •  Proof of Liability Insurance
  •  Proof of Worker’s Compensation Insurance
  •  Copy of EPA Licenses
  •  Copy of EPA Certification

Bid proposals should be placed inside a 9” x 12” envelope, addressed to the City of Muskegon
Community and Neighborhood Services office with the title of the project address on the outside of
the envelope along with the bidders name. All qualified residential contractors are encouraged to
submit a bid.

The City of Muskegon reserves the right to accept and/or reject any, all or a portion of the
submitted proposal. For more information contact the CNS office at 231-724-6717. The City of
Muskegon is an equal opportunity employer and housing provider.
Oneata Bailey, Director, Community and Neighborhood Services

PUBLISH: March 10, 2013

Evaluation of the Water Filtration Plant RFP

pdf Evaluation of the Water Filtration Plant – Request for Proposal

City of Muskegon Water Filtration Plant
1900 Beach Street
Muskegon, MI 49441

The City of Muskegon is seeking a consultant to perform an evaluation of the Water Filtration Plant to meet the requirements of the Michigan Safe Drinking Water Act, Public Act 399, Rule 325.11203, 1204, 1604-1606,1105, 1006, 1008 for a 5 year Water Supply Reliability Study.
Please submit questions to Steve Teunis at Steve.Teunis@shorelinecity.com, phone (231) 724-4104, or submit them in writing to the following address:

Attn. Steve Teunis
c/o City of Muskegon
Water Filtration Plant
1900 Beach Street
Muskegon, MI 49441

If you are interested in providing engineering services a cost proposal is requested. All proposals must be in the City Clerks Office prior to 2:00 PM EST on Tuesday, February 19, 2013 for a public bid opening.

Audited Financial Report for 6/30/12 Fiscal Year Now Available

Click to see 2012 CAFR

The City of Muskegon Comprehensive Annual Financial Report (CAFR) for the fiscal year ended June 30, 2012 is now available online.

The CAFR summarizes the city’s financial activity for the year and includes the unqualified opinion of the City’s independent auditor – Brickley DeLong.

Highlights from the FY12 CAFR include:

  • The assets of the City of Muskegon exceeded its liabilities by $133,007,035 as of June 30, 2012. Of the total net assets, $21,798,286 (16.4%) was unrestricted and may be used to meet the City’s ongoing obligations to citizens and creditors.
  • The City’s governmental funds reported combined ending fund balance of $13,438,058, an increase of $2,511,718 (23%) from the prior year. The increase is attributable to the receipt of proceeds from a $2.0 million bond issue for street projects and to favorable General Fund operating results.
  • For the year ended June 30, General Fund revenues 2012 were $353,135 higher than the final amended budget estimate. This positive revenue variance is due to higher than expected local income tax and state shared revenues.
  • General Fund expenditures were $297,286 less than projected in the amended budget. Most city departments spent less than expected due to a combination of 1) tight budget controls, 2) conservative budget projections and, 3) cost savings realized from budget cuts made in the prior year.

You can view the FY12 CAFR by clicking here. You can view CAFR reports from prior years here.

2012-13 Budget

The budget for the City of Muskegon’s 2012-13 fiscal year (7/1/12 – 6/30/13) is now available. The City’s financial situation remains very difficult, as it does for most Michigan government units. However, the proposed FY 2012-13 budget maintains critical services at their current levels without increasing taxes.

Highlights:

  • The proposed budget provides funding for 233 full-time positions: 108 police and fire positions and 125 other position categories including public works, clerical and administrative. As recently as 2003, the city had 309 full-time positions.
  • The proposed budget includes the full actuarial costs for funding pensions and other retirement benefits. This ensures that these costs are not pushed down the road for future generations to pay.
  • Income taxes and state shared revenue appear stable for now. Property taxes, however, have fallen with declining home values and a large number of tax appeals. The City is also confronted with the announced future closing of its largest tax-paying facility – the BC Cobb power plant.

Click to view City budget

The complete budget is available for review by clicking on the nearby image.

The budget will be discussed in detail at the City Commission work-session to be held Monday June 11th at 5:30PM. A public hearing on the budget will be held the following evening at the regular City commission meeting (Tuesday, June 12, 2012 also at 5:30 PM).

Under City ordinance, final adoption of the FY 2012-13 budget must occur no later than the second regularly scheduled June meeting (Tuesday, June 26, 2012, 5:30PM).

All meetings will be held in the 1st floor City Commission Chamber of City Hall. City Hall is located at 933 Terrace Street.

If you have questions concerning the budget, you can post them in a comment below or email them to: finance @ postman.org (leave spaces out).

2013 Budget Final

EVIP Employee Compensation Plan

Under the Economic Vitality Incentive Program (EVIP) adopted by the state last year, the City must meet certain criteria in order to continue receiving non-constitutional state revenue sharing funds. The first criterion was to prepare and make available a citizen’s guide and performance dashboard by October 1, 2011.

The second criterion the city had to meet was to certify to the Michigan Department of Treasury that by January 1, 2012 it had produced and made readily available to the public, a plan with one or more proposals to increase its existing level of cooperation, collaboration, and consolidation, either within the jurisdiction or with other jurisdictions. The City’s EVIP Consolidation of Services Plan was submitted to the state in December 2011.

Click to view the City of Muskegon’s EVIP Employee Compensation Plan

The third and final criterion is to certify to the Michigan Department of Treasury that by May 1, 2012 the City has developed an employee compensation plan, which we intend to implement, with any new, modified, or extended contract or employment agreement, for employees not covered under contract or employment agreement; and that the plan has been made available for public viewing in the clerk’s office or posted on a publicly accessible Internet site. The City of Muskegon’s EVIP Employee Compensation Plan can be viewed by clicking on the nearby image.

The EVIP employee compensation plan must address four specific areas:

    1. New hires who are eligible for retirement plans are placed on retirement plans that cap annual employer contributions at 10% of base salary for employees who are eligible for social security benefits. For employees who are not eligible for social security benefits, the annual employer contribution is capped at 16.2% of base salary.The City has met this standard. Since 2006, all new City hires are placed in a defined contribution retirement plan. The maximum City contribution for police and fire employees under this plan is 10%; the maximum City contribution for other employees is 6%.

 

    1. For defined benefit pension plans, a maximum multiplier of 1.5% for all employees who are eligible for social security benefits, except, where post-employment health care is not provided, the maximum multiplier shall be 2.25%. For all employees who are not eligible for social security benefits, a maximum multiplier of 2.25%, except, where post-employment health care is not provided, the maximum multiplier shall be 3.0%.

      The City intends to meet this standard in new employee contracts. Currently, police and fire employees have pension multipliers ranging from 2.75% to 3.00% without Social Security coverage, but with City-provided retiree health coverage. All other City employees currently have a 2.25% pension multiplier with Social Security and City-provided retiree health coverage.

 

    1. For defined benefit pension plans, final average compensation for all employees is calculated using a minimum of 3 years of compensation and shall not include more than a total of 240 hours of paid leave. Overtime hours shall not be used in computing the final average compensation for an employee.

      Currently, final average compensation (FAC) for all City employees is based on the 3 consecutive years of highest compensation. In recent employee contracts, the City has negotiated exclusion of overtime and limited the inclusion of paid leave to 240 hours for future FAC computations. The City also intends to implement these changes with all remaining employee contracts as they are negotiated.

 

  1. Health care premium costs for new hires shall include a minimum employee share of 20%; or, an employer’s share of the local health care plan costs shall be cost competitive with the new state preferred provider organization health plan, on a per employee basis.

    The City meets this standard as its health care plan costs are below the new state preferred provider organization health plan, on a per employee basis.

Get Involved

The City is looking for residents looking to get involved within our community. There are openings on several boards and committees. If interested, please fill out the attached form and return it to the City Clerk at 933 Terrace St., Muskegon MI 49440 or email it to: ann.cummings@shorelinecity.com

Call 231-724-6705 with any questions.

Talent Bank Application

EVIP Consolidation of Services Plan

EVIP Consolidation of Services Plan

Click to see the City's EVIP Consolidation of Services Plan

Under the Economic Vitality Incentive Program (EVIP) adopted by the state earlier this year, the City must meet certain criteria in order to continue receiving statutory revenue sharing funds. The first criterion was to prepare and make available a citizen’s guide and performance dashboard by October 1, 2011.

The second criterion the city must meet is to certify to the Michigan Department of Treasury that by January 1, 2012 it has produced and made readily available to the public, a plan with one or more proposals to increase its existing level of cooperation, collaboration, and consolidation, either within the jurisdiction or with other jurisdictions.

The City has adopted the attached EVIP Consolidation of Services Plan. The plan’s foundation is the Feasibility Study for Municipal Shared Services that was completed earlier this year under the auspices of a public-private consortium including the Muskegon Lakeshore Chamber of Commerce and the Cities of Muskegon, North Muskegon, Norton Shores, Roosevelt Park, Montague, Whitehall and Fruitport Charter Township.

The Feasibility Study identified nineteen specific shared services recommendations, 15 of which involve participation from the City of Muskegon. For the 2012 EVIP Consolidation of Services Plan the City has chosen to focus efforts on three recommendations deemed to be the highest priority:

  1. One Water Production System
  2. Contract for Income Tax Administration
  3. Consolidated Telecommunications

Each of these areas is discussed more fully in the attached plan.

If you have comments or questions about the 2012 EVIP Consolidation of Services Plan, you can leave them below or email them to finance@shorelinecity.com.