Approved Agreements and Contracts 2026/05/12 Filtration HVAC Service Agreement

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n/m MUSKEGON
Agenda Item Review Form
Muskegon City Commission

Commission Meeting Date: May 12, 2026 Title: Filtration HVAC Service Agreement

Submitted by: Joshua Parmer, Water Filtration Department: Public Works

Brief Summary:
Staff is requesting authorization to renew an Energy Service Agreement (ESA) with Hurst Mechanical
for HVAC equipment located at the Filtration Plant.

Detailed Summary & Background:

The Water Filtration Plant's HVAC system comprises several pieces of equipment, including 2 hot
water boilers and associated equipment, 2 dehumidifiers, 4 heating/coolant units, and 4 back flow
prevention devices. Our current ESA was approved in April 2023 and currently expires at the end of
April 2026.

This renewal includes 2 visits a year at a cost of $4,687 each year for a total of $14,061 over 3 years.
This pricing has not changed from the previous 3 years. Inspections, preventative maintenance, filters,
CSD-1 inspections on both boilers, as well as backflow preventer inspections are all included in this
ESA. Any issues found during inspection will be quoted and need approval prior to work being
performed. This ESA also includes a 10% discount on labor for any issues discovered during
inspections.

Quotes were solicited from 3 mechanical contractors, Northern Boiler, Franklin-Holwerda Company
(FHC), and Hurst Mechanical. Northern was unable to provide a quote and FHC has not responded.
Hurst Mechanical has been a reliable and knowledgeable contractor that is familiar with the
equipment.

Goal/Action ltem:
2027 GOAL 4: FINANCIAL INFRASTRUCTURE - Reliable and efficient short and long term financial
practices

Is this a repeat item?:
Explain what change has been made fo justify bringing it back to Commission:

Amount Requested: Budgeted Item:
$14,061.00 ($4,687 yearly for 3 years) Yes ¥ | No N/A

Fund(s) or Accouni(s): Budget Amendment Needed:
591-558-801 Yes No xX | N/A
Recommended Motion:
| move to authorize staff to renew the City's Energy Service Agreement (ESA) for the Water Filtration
Plant HVAC equipment with Hurst Mechanical for 3 - years.

Approvals: Name the Policy/Ordinance Followed:
Immediate Division X
Head

Information
Technology

Other Division Heads

Communication

Legal Review
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MURST
MECHANICAL

PRESENTED TO:
JOSH PARMER
CITY OF MUSKEGON
WATER FILTRATION
BOILERS
1900 BEACH STREET
MUSKEGON, Mil 49441

WA HER Jill VRATION
Teh eAMICTUIIT nn

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PRESENTED BY:
DEREK NUMMER
HURST MECHANICAL
5800 SAFETY DRIVE NE
BELMONT, MI 49306

5800 Safety Drive NE 885 Robinwood Ct. 7300 E. Michigan 2330 Lake Ave
Belmont, Ml 49306 Traverse City, Ml 49686 Kalamazoo, Ml 49048 N. Muskegon, Ml 49445
P (616) 784- 4040 P (231) 947-2750 P (269) 345-4040 P (616) 784-4040
F (616) 785-7900 F (231) 947-1636 F (269) 345-4045 F (616) 789-7500
BE THANK YOU!

March 2, 2026

Josh Parmer
City of Muskegon Water Filtration
1900 Beach Street
Muskegon, Mi 49441

Dear Josh;

Thank you for the opportunity to present our Energy Service Agreement (ESA) tailored to
your facility. Our goal has been to listen carefully to your needs so we can understand the
challenges and issues you face in managing your facility.

The following proposal represents the solutions we recommend based on our understanding
of your needs and Hurst Mechanical’s 40 plus years of mechanical systems experience.

The following are some of the key items we've included in your program:
e Check for loose electrical connections.
¢ Check heating operation including safety controls, ignition and pilot.
¢ Check all boiler safeties in order to comply with State of Michigan ASME CSD-1.

In addition to preferential scheduling, your labor rate is discounted 10% for all service work
including plumbing and electrical.

If our plan meets your expectations, please authorize on the agreement page located in the
back pocket of this proposal.

Again, we thank you for this opportunity and look forward to working with you.

Sinceyely

mH pe
Derek Nummer
Hurst Mechanical, Inc.

5800 Safely Drive NE.° Belmont, IMI49306 + (616) 784-4040 » Fax (616) 785-7900
Be EQUIPMENT COVERED

QTY | Manufacturer Description Model # Location

1 | CLEAVER BROOKS BOILER #1 FLX-700-300-160HW

1 | CLEAVER BROOKS BOILER #2 FLX-700-300-160HW
BE SPECIAL PROVISIONS

AGREEMENT INCLUDES CSD-1 AND BOILER ANALYSIS ON (2) CLEAVER
BROOKS BOILERS

ESTIMATED REBATES FROM DTE WILL BE DISTRIBUTED EVERY OTHER
YEAR
BE ANNUAL
ENERGY SERVICE
AGREEMENT

We agree to provide building equipment maintenance on the equipment covered in accordance with
the terms and conditions of this agreement at the following locations:

CITY OF MUSKEGON WATER FILTRATION
1900 BEACH STREET
MUSKEGON, MI 49441

This agreement shall begin on date signed and shall remain in force for 3 years and from year to
year thereafter until canceled in writing no less than 30 days prior to anniversary date.

Semi Annual Energy Service Agreement
This is an annual ESA and scheduled maintenance plan that includes 1 visit per year. This is a limited
plan that may not be adequate for all facilities. Repairs and service calls are billed separately from this
agreement.

For these services, including maintenance of equipment covered, you agree to pay Hurst
Mechanical the annual sum of One Thousand One Hundred Twenty-Seven dollars and 00/100
($1,127.00) payable on presentation of invoice in accordance with the following schedule:
ees

One payment of $1,127.00

For services not covered under this agreement and performed by Hurst Mechanical upon your
authorization, you agree to pay Hurst Mechanical upon presentation of invoice(s) at Hurst
mechanical prevailing labor, transportation and material charges. You agree to pay any applicable
taxes or governmental charges in addition to the amounts set forth above.

This agreement, when accepted in writing below by you and approved by the authorized Hurst
Mechanical representative, shall constitute the entire agreement between us, and all prior agreements
are superseded.

Accepted by: Hurst Mechanic

fp
Custémers Signature
tv
fDerek
_ Nummer

05-15-2026 SVAY EVA
Date Date “
Y
AND
QUARTERL
er SEMI ANNUAL TERMS
AND CONDITIONS

1. Hurst Mechanical, Inc. shall provide a planned energy service and preventative maintenance program
tailored specifically to the customer's HVAC equipment.

2. All scheduled labor shall be performed during normal working hours.

3. All labor shall be performed with qualified, trained personnel directly employed/supervised by Hurst
Mechanical, Inc.

ADDITIONAL SERVICES PROVIDED
4.
ALL EQUIPMENT SHALL BE MAINTAINED ACCORDING TO MANUFACTURER’S RECOMMENDED
GUIDELINES.

LIMITATIONS
5. Hurst Mechanical, Inc. shall not be liable for any loss, delay, injury or damage that may be caused by
circumstances beyond its control including, but not restricted to: acts of God, fire, theft, explosions,
vandalism, work stoppage, floods, or delays in transportation.

6. Hurst Mechanical, Inc. shall not be liable for loss of business or consequential damages other than
property damage or injury to persons caused as a direct result of negligence by Hurst Mechanical, Inc. in
performance or failure of performance of its obligations under this agreement.

7. Hurst Mechanical, Inc. shall not be responsible for concealed piping and lines. Reasonable access is
presumed under the scope of this agreement.

8. Hurst Mechanical, Inc. shall not be responsible for alterations or modifications required by governmental,
regulatory or insurance agencies.

9. This agreement does not include responsibility for initial system design or obsolescence.

10. Contractor disclaims any and all responsibility and liability for the indoor air quality of the customer's
facility. This includes without limitation illness or injury to occupants or third parties, or any damage to
the customer's facility arising out of or in connection with the contractors work under this agreement.
This includes without limitation any injury, illness, or damage resulting in any manner from any
fungus or spores, or any substance produced by or arising out of any fungus or spore.

SPECIAL CONDITIONS
11. SHOULD ANY ADDITIONAL REPAIRS BE NECESSARY, YOU WILL BE NOTIFIED, AND PROVIDED
A PRICE AT THAT TIME.
a
MURST
MECHANICAL

PRESENTED TO;
JOSH PARMER
CITY OF MUSKEGON
WATER FILTRATION
1900 BEACH STREET
MUSKEGON, Ml 49441

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PRESENTED BY:
DEREK NUMMER
HURST MECHANICAL
5800 SAFETY DRIVE NE
BELMONT, MI 49306

March 27, 2023

Josh Parmer
Muskegon Water Filtration
1900 Beach Street
Muskegon, Mi 49441

Dear Josh;

The following proposal represents the solutions we recommend based on our understanding
of your needs and Hurst Mechanical’s 40 plus years of mechanical systems experience.

The following are some of the key items we've included in your program:
Check for loose electrical connections.
Check refrigerant levels in all units.
Lubricate all moving parts, including bearings on units and circulating pumps.
Align all motor pulleys and check belt tension.
Check amp draw and voltage on all motors.
Clean and adjust burners on all heating equipment.
Check heating operation including safety controls, ignition and pilot.
Check all boiler safeties in order to comply with State of Michigan ASME CSD-1.
Clean all evaporator and condenser coils as required.
Install new filters each visit and new belts each spring.

In addition to preferential scheduling, your labor rate is discounted 10% for all service work
including plumbing and electrical.

If our plan meets your expectations, please authorize on the agreement page located in the
back pocket of this proposal.

Again, we thank you for this opportunity and look forward to working with you.

Sincerely,

l f
Derek Nu mer
Hurst Mechanical, Inc.

5800 Safely
Drive NE. * Belmont, IVII49306 « (616)784-4040 » Fax (616) 785-7900
er EQUIPMENT COVERED

QTY | Manufacturer Description Model # Location

2 eicoee BOILER FLX BOILER ROOM
2 BELL & GOSSETT CIRC. PUMP CB9842 BOILER ROOM

2 MUNTERS DEHUMIDIFIER | HCD-2250-DGA MECH ROOM

1 TRANE AHU FC#1 SRUB-B306 ATTIC

1 TRANE AHU FC#2 SRUB-B306 ATTIC

1 TRANE AHU FC#3 SRUB-B306 ATTIC

1 WATTS BACKFLOW PREV. 919 BOILER ROOM

1 WATTS BACKFLOW PREV. 909 BOILER ROOM
1 WATTS BACKFLOW PREV. 919 BOILER ROOM

1 WATTS BACKFLOW PREV. 909 TANK ROOM
1 FUJITSU SPLIT UNIT ASU24RLF COMPUTER ROOM
SPECIAL PROVISIONS
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AGREEMENT INCLUDES ALL FILTERS CHANGED TWO TIMES PER YEAR,
AND ALL BELTS CHANGED ONE TIME PER YEAR.

AGREEMENT INCLUDES CSD-1 INSPECTION AND BOILER ANALYSIS ON (2)
BOILERS ONE TIME PER YEAR. REBATES FROM DTE WILL BE EVALUATED
ONCE EVERY TWO YEARS.

AGREEMENT INCLUDES INSPECTION ON (4) BACKFLOW PREVENTORS.
Be SEMI ANNUAL
ENERGY SERVICE
AGREEMENT

We agree to provide building equipment maintenance on the equipment covered in accordance with
the terms and conditions of this agreement at the following locations:

CITY OF MUSKEGON WATER FILTRATION
1900 BEACH STREET
MUSKEGON, MI 49441

This agreement shall begin on date signed and shall remain in force for 3 years and from year to
year thereafter until canceled in writing no less than 30 days prior to anniversary date.

Semi Annual Energy Service Agreement
This is a semi-annual ESA and scheduled maintenance plan that includes 2 visits per year. This is a
limited plan that may not be adequate for all facilities. Repairs and service calls are billed separately
from this agreement.

For these services, including maintenance of equipment covered, you agree to pay Hurst
Mechanical the annual sum of Four Thousand Six Hundred Eighty-Seven and 00/100 dollars
($4,687.00) payable on presentation of invoice in accordance with the following schedule:

2 payments of $2,343.50

Accepted by: Hurst Mechanijéa

Life — YA Pr 4a
CuStomers Signature Derek Nummer
=

05-15-2026 3S Jo /.de
Date Date ‘
Y
AND
QUARTERL
A SEMI ANNUAL TERMS
AND CONDITIONS

1. Hurst Mechanical, Inc. shall provide a planned energy service and preventative maintenance program
tailored specifically to the customer's HVAC equipment.

2. All scheduled labor shall be performed during normal working hours.

3. All labor shall be performed with qualified, trained personnel directly employed/supervised by Hurst
Mechanical, Inc.

ADDITIONAL SERVICES PROVIDED
4.
ALL EQUIPMENT SHALL BE MAINTAINED ACCORDING TO MANUFACTURER’S RECOMMENDED
GUIDELINES. THIS INCLUDES NEW FILTERS EACH VISIT AND NEW BELTS EACH SPRING. IN
ADDITION, ALL MOVING PARTS WILL BE LUBRICATED AND CALIBRATED, INCLUDING SHEAVES
AND BEARINGS.

7. Hurst Mechanical, Inc. shall not be responsible for concealed piping and lines. Reasonable access is
presumed under the scope of this agreement.

8. Hurst Mechanical, Inc. shall not be responsible for alterations or modifications required by governmental,
regulatory or insurance agencies.

9. This agreement does not include responsibility for initial system design or obsolescence.

SPECIAL CONDITIONS
11. SHOULD ANY ADDITIONAL REPAIRS BE NECESSARY, YOU WILL BE NOTIFIED, AND PROVIDED
A PRICE AT THAT TIME. POWERWASHING OF COILS IS NOT INCLUDED.

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