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Agenda Item Review Form
Muskegon City Commission
Commission Meeting Date: March 24, 2026 Title: Street Sweeping Contract
Submitted by: Joe Buthker, DPW Superintendent Department: Public Works
Brief Summary:
Staff seeks authorization to enter into a three-year agreement with Tri-Us Services, Inc. to provide
street sweeping services in the amount of $450,645 per year for 2026, 2027, and 2028.
Detailed Summary & Background:
Street sweeping is funded through the City’s sanitation budget. Street sweeping is a critical
component of street maintenance, drainage best practices, and environmental protection. By
collecting and properly disposing of sediment, leaves, chemicals and other debris that collect on our
roadways, the City prevents those items from entering the storm sewer system. This reduces drainage
problems, helps limit clogs, and prevents the items from ending up polluting our water ways.
Sanitation revenues are derived from several sources, including property taxes, the sanitation fee on
our utility bills, and various service fees. The portion of the contract expenses related to state trunkline
sweeping on Apple Avenue and Seaway Drive are reimbursed by MDOT.
The City's previous contract expired after last season. On February 16, 2026, staff issued an invitation
for bids for street sweeping services for 2026, 2027, and 2028. Two sealed bids were received, and the
costs are summarized in the attached bid tabulation. Bids were submitted by Tri-Us Services, Inc. and
SCA of MI, the same two companies that submitted bids for the 2023-2025 contract.
Tri-Us Services, Inc. has been contracted by the City for over two decades to perform street sweeping
services. During that time, the company has consistently performed high-quality work, met required
deadlines, and maintained strong communication with City staff. Their familiarity with the City's
streets and operational needs has allowed them to efficiently complete sweeping operations while
working closely with City staff fo address potential issues and accommodate special sweeping
requests.
SCA of MI submitted the lowest bid. Of note, the company's 2026 bid is $173,120.44 per year lower
than the company's own 2023 bid. Due to this drastic reduction in their bid amid fuel price increases,
labor cost increases, and other cost indicators, staff contacted two large, adjacent local
government agencies with prior experience working with SCA of MI as references. Based on those
discussions, along with the long-standing and reliable performance of Tri-Us Services, Inc. in providing
street sweeping services to the City, staff recommends awarding the contract to Tri-Us Services, Inc.
for the 2026-2028 contract period. Notably, both of the references we contacted have since
returned to Tri-US for their street sweeping services.
The increased cost of the contract will be incorporated into the sanitation budget for the upcoming
fiscal year. It is estimated that an additional $78,000 will be required this fiscal year, and the sanitation
budget will be adjusted accordingly. During upcoming FY26-27 budget discussions, DPW and
Finance staff will work together to determine if a sanitation fee increase will be necessary and bring a
recommendation to the Commission later this spring if so.
Goal/Action ltem:
2027 Goal 4: Financial Infrastructure
Is this a repeat item?:
Explain what change has been made to justify bringing it back to Commission:
Amount Requested: Budgeted ltem:
$450,645 per year Yes X | No N/A
Fund(s) or Accountk(s): Budget Amendment Needed:
Recommended Motion:
Move to authorize staff to enter into a three-year agreement with Tri-Us Services, Inc. to provide street
sweeping services in the amount of $450,445 per year for 2026, 2027, and 2028.
Approvals: Name the Policy/Ordinance Followed:
Immediate Division Xx Purchasing Policy
Head
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Technology
Other Division Heads
Communication
Legal Review
AGREEMENT
THIS AGREEMENT, made this 24 ih* day of pHAKelt 20Ab* by the City of Muskegon
And between /f4 (5 oefvlces, Une.
[a corporation organized and existing under the laws of the state of MICHIGAN];
or [a partnership consisting of ee
or [an individual (rading as iF
Hereinafter called the “Contractor”, and the CITY OF MUSKEGON, MICHIGAN:
WITNESSETH, that the Contractor and the City of Muskegon, for the consideration stated hercin, mutually agree as
follows:
ARTICLE |. Staiement of Work. The Contractor shall furnish all supervision, technical personnel, labor,
materials, machinery, tools, equipment, and services, including utility and transportation services, and perform and
complete all work required for the construction of the improvements embraced in this Contract, NAMELY:
Street sweeping for 2.026, 2007, an. 2928
and required supplemental work for the completion of this Project, all in strict accordance with the Contract,
including all Addenda.
ARTICLE 2. The Contract Price, The City of Muskegon will pay the Contractor for the performance of this
Contract and the completion of the work covered therein an amount in current funds not to exceed
$7Va 337935,
ARTICLE 3, Contract. The executed contract shall consist of, but not be limited to, the followimg:
a. Invitation for Bids
b. Part 1: Section 1 — Instructions to Bidders
Section I] — Bid Proposal
c. Parl2 Agreement
ad. Part3 Section | - General Specifications for Project Performance
Section lf — Equal Employment Opportunity Specifications
Section Ul - Adopted Labor Standards Provisions
Section [V — Prevailing Wage Decision
e, Part4 Special Specifications
boar]
PartS Appendices
g. Construction and/or Engineering Plans
This Agreement, together with other documents enumerated in this Article 3, which said other documents are as
fully a part of the Contract as if attached hereto or repeated herein, form the Contract between the parties hereto.
In the event any provision in any component part of this Contract conflicts with any provision of any other
component part, the Contractor shall contact the City immediately in writing for a determination, interpretation
and/or clarification ofconflicting parts and priority of same. Said determination from the City shall be in writing
and shall become an Addendum to this Contract
*Date contract awarded by the Cily Commission
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AGREEMENT (continued)
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT (o be executed in
5 original counterparts on the day and ycar first writen above.
ih Uso,
POR
by
Oepulga 2h lun Manager
Printed Name and Title
ATTEST: CITY OF MUSKEGON
Gilhtiur oS 4.Ag——
Mayor
City-Clerie
(SEAL)
CERTIFICATION (if applicable)
1, , ceruify that Lam the of the
Corporation named as the Contractor herein;
That , who signed this Agrecment on behalf of the
Contractor, was then ofsaid Corporation;
That said Agreement was duly signed for and in behalf of said Corporation by authority ofits governing body, and is
within the scope of its corporate powers.
SIGNED:
(CORPORATE SEAL)
printed name and title
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