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MUSKEGON
West Michigan's Shoreline City
CITY OF MUSKEGON
CITY HALL OFFICE REMODEL - SECOND
FLOOR CONTRACT
Department ofPublic Works
Public Services Building
1350 E. Keating, Muskegon 49442
PART 1 - BID PROPOSAL
1461 Evanston Avenue, Musl{egon, Ml 49442
231-777-2681 o Fax 231-777-2506
PROPOSAL
August JS, 2023
Jamie Pesch
City of Muskegon Re: Muskegon City Hall Office Remodel
933 Terrace St Second Floor
Muskegon, Ml 49443
The undersigned proposes to furnish all materials and perform all labor necessary to complete the following:
Price includes furnishing all labor, material, equipment, safety aids, insurance's and clean up required to
complete the project which includes the following;
o Selective demolition per plans
o Framing of new walls, Dry wall and Acoustical ceilings per plan
o New electrical outlets and lighting per plan
o New HVAC supplies and returns
o Two new mini split systems
o Ten new doors, frames & hardware
o Prime all new dry wall, painting all new dry wall and existing in the designated areas
o New carpeting and base in all designated areas
o Caulking of required areas
o 35· new blinds from "Just Blinds"
o Proposed time line: 9-l2-23 thru l2-l1-23, pending award time line, material lead times, permitting
process and acceptance of plans and spec's for HVAC and Electrical
o Pricing based on limited plans and specifications
Excluded:
All of the above work to be completed in a substantial and workmanlike manner.
Total this Proposal: ($247,234.00)
Any alteration or deviation from the above specifications involving extra cost of material or labor will only be executed
upon written orders for same, and will become an extra charge over the sum mentioned In this contract. All agreements
must be made in writing.
The Contractor agrees to carry Worker's Compensation and Public Liability Insurance, also to pay all Sales Taxes, FICA
Taxes and Unemployment Compensation Taxes upon the material and labor furnished under this contract, as required by the
United States Government and the State in which this work ls performed.
This proposal Is subject to your
acceptance within 30 days. Steven M. Null, Project Manager
[email protected]
ACCEPTANCE
You are hereby authorized to furnish all materials and labor required to complete the work mentioned in
the above proposal, for which the undersigned agrees to pay the a aunt mentioned in said proposal, and
according to the terms thereof. ~ ·~
/ (Signature)
S,
(Printed Name)
2
ll)oc1U1melllt A310 TM - 2010
Conrormu with Tho Amorloun lnslltuto of Arohltooto AIA Dooumont 310
Bid Bond
CONTRACTOR: SURETY:
(Name, legal Slal11s and "'ldresJ) (Namu, legal s/a/11s anrl /llillclJIIII 11/uc/J 11flim/11e.~9
United Fire & Casualty Company
Trldonn Construction Company PO Box 73909
This documonl hos lmporlonl
1461 Evanston Avenue Cedar Rapids, IA 52407 loool conGoquonooo. Consullallon
Musl(egon, Ml 49442 Mnllht(J Addross for Nollcos with on 11tlornoy lo oncournood
wllh rospocl to lW complollon or
OWNEI~: modlllcnllon,
(Nam~, ldg(I/ s/tt/11s ttnd adclitwJ Any slnoulnr roloronco to
City of Musl-wmo111 ofwhloh tho Contraotor nnd Suroty bind
thomsol\oos, lholr holrs, oxco111ors, ndmlnts1rntors, auccossors ond osslons,Jolntly ond sovcrolly, 119 provided horcln. Tho condlttons of this
Bond nro suoh thnt If tho Ownor noocpts the bid of tho ContrMlor within tho 111110 specified In tho bid documonts, or within such 111110 period
as mny bo oorccd to t,y tho Ownor nnd Conlrn01or, n11d tho Contrnotor ollhor(I) e1110rs 11110 o con1rao1 with tho Ow11or 111 nccordnnoo wllh
tho 1011110 of £Uch bid, nud olvos suoh bond or bonds M111ny bo spcolllcd In tho IJ)ddino or Conlrnct Uooumcnls, with nsuroly ndllllllcd In
thojurlsdiollon of tho t>ro,(eot 1111d olho1wiso occoptnblo lo tho Ownor, for tho foltht\rl t>orformoneo ofauolr Conlrool nnd for tho 1iro111pl
pnymonl oflnbor nnd mntorlnt l\1111l shod 111 tho prosoc111lon thcrool} or (2) 11nyo to tho Owner tho dlftbrcnco, 1101 to oiiceod tho nlllo11111 of
thio IJond, bolwcon lho nll101t11t sp<:olfic,1 In S11ld t,)d nud znoh lorscr nlllollnl for whloh lho 011'normay In good fnllh con Imel with nnollm
11orly lo J)O!lhnn lho wnr~ co,•urud by ~uhl hhl, thun thl~ ohllg111l1111 ~lmll Im 111111111111 ,•old, othurwlsu ltl rvmuhi In 1\1ll lhrcu uml ul)but, Thu
Surely huruby wnlvo~ 111,y nutluu 111'111111ureomu11I hulwuun tlru O\\~iur 1111tl Cnnlmulnr In uxlond lhu llmu In which the Ownurmuy 11ccupl thu
hid, Wull•or 01'11111icu hy tho Snruly Hhull 11111 u1111ly 111 ,my u111011Hlt1n oxucutll1111 Hixly (60) duvH in lhu UD1Jro11u10 huyuntl lhu tlmu 1hr
u~ccpluncu nl' hldu «puclllud In lhu hid d11uumu11IH, 11ml lhu Ownur 1111d Cnntrualur Hhnll obtnf II lhu Surol}'H umisunt l\1run uxlu1rnl1111 huymul
HIXIY (60) dU)'II,
If this Bond la lss11cd in conncolion with n 011bco111molor's bid lo n Coutrnctor, tho lonn Contrnclor in this Bond shnll bo doomed lo bo
Suboonlrootor nnd tho 1om1 Own or ahnll bo doornod lo bo Conlrnotor,
Wlron this Tiund hns buun l\1rnl11h~tl 1111:1111111ty with II n1u1111ory 111·11thur lunut ,u1111lrumu11I In 1h11luu111i1111111'\lu, P,oj~ol,_1111y ln\lyjs),!ti h1
thin nnnd uunl1lu1l1111 wllh 11uhl i;lulutnl')' or lugal ru11ull\lmun1 Hhull hu dcomud tlolulod hurul\mn mu! 11r1wlul111lH u1111l1111nl111J It> nuuh ·
Htnlulnl')' or other )cgul rc1111lrumu111 Hl111ll ho tluumcAH R/\Pll)S, Ii\
llt,nrn Fll,E & ll~nt:MNITV ('/JMP1\NY, \\'t:BSTr-:R, TX
FINANCIAL 1'1\CIFI( INS\.IR,\NCE COlvtl'ANY, LOS ANfS, Tirnt UNITED FIRE & CASUALTY COMPANY, a corporation duly organized and existing under
the laws of the state ofTowa· UNITED FIRE & INDEMNTIY COMPANY, n co111oratio11 duly organized nnd existing 1tnder the lnws of the State of
Texas; and FlN/\NCIAL PACIFIC INSURANCE COMl'ANY, a co111omtion duly organized nnd existing under the laws of the ~late of Califo,niia
(herein colleclively called lite Companies), nm! having their corporate headquarters in Cedar Rnpids, Stntc ofiowa, docs make, conshtutc nnd appomt
, their tmc and lawful Allomcy-in-Fncl with power aml anth01ily hereby confe1recl to sign, seal nncl
SI rnnnon Ny I1111s , • I bl' · 1 II I
exec1tte in iis behalf all lawftil bonds, uncter1akings and other obligalo1y instnunents of similar nature provided that no smg c o 1ga1Ion s in excee<
$ I 00,000,000.00
Surety Bond Number: 54-252690
Principal: Tridonn Construction Compnny
Obligce: City of Muskegon
and lo bind the Companies thereby ns f1tlly nnd to the same extent ns if such instrnments were signed by the duly nuthorized officers of the Companies
am! all of the acts ofsnid Atlomey, pursuant to the nulhorily hereby given mtcl hereby rntifiecl and cuufinued.
The Authority hereby granted is continuous nml shnll remain in full force ancl effect until revoked by UNITED FJRE & CASUAL1Y CO1v1PANY,
UNITED FIRE & INDillv!NITY COMPANY, AND FINANCIAL PACIFIC INSURANCE COMPANY.
TI1is Power of AHomcy is made nml executed pursuant to 11ml by nuthority of the following bylaw duly ndoptecl by the Boards of Directors of
UNITED FIRE & CASUALIT COJv1PANY, UNITED FIRE & INDEMNITY COlvlPANY, ancl FINANCIAL PACIFIC INSURANCE COMPANY.
"Article VI - Surely Don els nucl Undcl'tnklngs"
Section 2, Appointment of Attomcy•in-Fact. "111e President or nny Vice Prcsiclcnl, or nny oilier officer of the Compnuies mny, from lime lo
time, appoint by written certificates attorneys-in-fact to net in behnlf of fhe Co111pm1ies in the execution of policies of insurance, bonds,
undertakings nncl other oblignlo1y inslmmenls of like nntme. TI1e signnture ofnny officer ;mlhori7.ed hereby, nnd the Corporate sen!, may be
nffixecl by facsimile to any power of nttomcy or spccinl power of nltomc)' or cc11ificntion of either 11utho1izccl hereby; such signnturc nnd seal,
when so used, being ncloptcd by the Companies 11s the otiginnl signature ofsnch officer nml the originnl seal of the Compnnies, lo be vnlid and
binding upon the Compnnies witl1 the snmc force nncl effect n~ though manunlly affixed. Such nlto111eys•in-filct, subject to the limitnlions sci
forth in their respective ce1tificntes of nuthotily shnll have full power to bind the Compnnies by their signature and execution of m1y such
instmmeuls and to attach the seal offhe Companies thereto, TI1e President or any Vice President, the Board of Directors or m1y other officer of
the Companies muy nl nny lime revoke all power nud aulhority previously given lo nny altomey-in-filct.
IN WITNESS WHEREOF, the COlvlPANIES have each cnused these presents to be signed by its
~,,,, \ 11111111/IJ
"~,1,CA1U1~1-,,
~,,,,,t1n1111111,,, vice
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,:.,t,,.,~nu,_✓,,,,,,
,f'\~,01.~.s~'!-]l'"- . • . • I
prcs1clcnl nml its CO!Jlomlc seal lo be hereto affixed tin~ 2lsl clny of Scmptcm icr, 2023
jA. ~ f't._,4 ,.J.~ ff\'t-.~W~vditf;;, . ~
gg conron,mws ff§ conronAT£ l}.t f:!f;f }lltV 2{ ~jg% UNITED FIRE & CASUALTY COMPANY
S;l - · - ~§ it -•- ~~ l1l 1910 ,~i UNITEDFlRE&INDEMNITYCOMPANY
\ ~ sm 0
❖,,~kJlANW\,,❖
'r"f \ 1~ mi , "/ '\.;{:•.f;fltFO~,~•,·/f;
.,:,,.,11:"'tti1t.'J.~~~ ~❖I'. ........... ,\,~
FINANCIAL PACIFIC INSURANCE COMPANY
1111,11,m'''' i,1,111111\\''''' 1111
11,11,111\\\'''''\.././ A.( c:_- ✓-.-;
By: /.,~ "-·~ / I ~1,-J,'/,
Sllllc oflowa, County of Linn, ss: /7 c:J Vice President
Ou 21st day of September, 2023, before me personally came Kymma M. Saylor to me known, who being by me duly sworn,
did depose and say; that she resides in Cedar Rapicls, Slate ofiowa; that she is n Vice President of UNITED FIRE & CASUALTY COMPANY a Vice
President ofllNITED FIRE & INDEMNITY COlvfPANY, nncl a Vice President ofFINANCJAL PACIFIC INSURANCE COMPANY the coq;orations
described in nm! which exceuled the above inslrnment; lltat she knows the senl of said eorpomlions; llrnt the seal affixed to Ilic snid instnuneut is sucl1
CO!Jlornle seal; lhnl ii wns so nffixcd pursunnt to nulhority given by the Bonni of Directors of said corporations nncl that she signed her unmc thereto
pursuant to like nnlhorily, and admowledges same to be lhc net and deed of said coqiomtions.
PalllWaddell
Iowa Nolarlal seal
Commission number 71327~ Notnry Public
My commission Expires ·t0/26/2025
My commission expires: 10/26/2025
I, Mary A. Bertsch, Assislnnt Secretary of United Fire & Casually Company nm! Assistant Secretary of United Fire & Indemnity company, nncl
Assistant Secretary of Financial Pacific Jnsi1rancc Company, do hereby certify that J have compared the foregoing copy of the Power of Altomcy and
affidavit, nncl the copy of the Sec lion of the bylmvs and resolutions of said Corporations as set forth in snid Power of Attorney, with the ORIGINALS ON
FILE TN THE HOME OF.FICE OF SAID CORPORATIONS, oncl that the snmc nre correct lrnn.scripls thereof, nnd of the whole of the snid origiunls, uud
lhal the said Power of Atlomey has 1101 bceu revoked and is now in full force and effect.
In testimony whereofI have hereunto subscribed my nmne and nmxecl Ilic coqiorale seal of the said Corporations
this 11 lh dny of .lanumy 2024 __.
13y:
Assistant Secretory,
UF&C & UF&I &FPIC
City of Muskegon
City Commission Meeting
Minutes
November 14, 2023, 5:30 pm
Muskegon City Hall
933 Terrace Street, Muskegon, Ml 49440
Present: Mayor Ken Johnson
Commissioner Rachel Gorman
Commissioner Rebecca St.Clair
Commissioner Eric Hood (arrived at 7:15 p.m.)
Vice Mayor Willie German, Jr.
Commissioner Michael Ramsey
Commissioner Teresa Emory
Staff Present: City Manager Jonathan Seyferth
City Clerk Ann Meisch
City Attorney John Schrier
Deputy City Clerk Kimberly Young
1. Call To Order
Mayor Johnson called the City Commission meeting to order at 5:35 p.m.
2. Prayer
Pastor James O'Brien from Anchor Point Bible Church opened the meeting with
prayer.
3. Pledge of Allegiance
The Pledge of Allegiance to the Flag was recited by the Commission and the
public.
4. Roll Call
As recorded above
5. Honors, Awards, and Presentations
5.a Introduce New Staff - Finance Clerk
1
Ken Grant, Finance Director, introduced his new staff person, Laurie
Stephens. Laurie came to us from Muskegon County, started a couple
weeks ago and is doing well.
5.b Introduce New Staff - Development Analyst
Jake Eckholm, Development Services, introduced Jocelyn Hines,
Development Analyst. Jocelyn came to us from the Community
Foundation.
5.c Employee Service Awards
Mayor Johnson and Commissioners congratulated and thanked city
employees for various years of distinguished, loyal service - ranging from
5-35 years. Certificates of Appreciation were presented to those in
attendance.
6. Public Comment on Agenda Items
Public comments were received.
7. Consent Agenda
Action No. 2023-117
Motion by: Commissioner Ramsey
Second by: Commissioner Gorman
To accept the consent agenda as presented, minus item 7.b, 7.c, 7.i, 7.j, and 7.k
Ayes: (6): Mayor Johnson, Commissioner Gorman, Commissioner St.Clair, Vice
Mayor German, Commissioner Ramsey, and Commissioner Emory
Absent (1 ): Commissioner Hood
MOTION PASSES (6 to 0)
7 .a Approval of Minutes - City Clerk
To approve the minutes of the October 24, 2023 Regular Meeting.
STAFF RECOMMENDATION: To approve the minutes.
7 .d Gaming Resolution - Friends of Hackley Public Library - City Clerk
)
Friends of Hackley Public Library is requesting Recognition as a non-profit
in the City of Muske~on for the purpose of obtaining a charitable gaming
license.
2
evaluate a potential move of City Hall staff and services to the former
Hackley Administration Building.
Three (3) proposals were received and staff is recommending award of
the services to Integrated Architecture, based on their experience with
similar projects, and proposed timeframe for completion of the
analysis.The bids received were as follows:
- Integrated Architecture - $29,260
- DLZ Michigan, Inc. - $39,000
- Short Elliott Hendrickson (SEH) - $40,770
AMOUNT REQUESTED: $29,260
FUND OR ACCOUNT: 701-801-80200
STAFF RECOMMENDATION: To authorize staff to enter into a contract
with Integrated Architecture in the amount of $29,260 to complete a space
needs analysis for City Hall operations that considers a potential move to
the former Hackley Administration Building.
7 .o Contract - City Hall Floor Office Remodel - Development Services
and Public Safety
Staff is requesting authorization to accept Tridonn Construction
Company's bid in the amount of $247,234.00 to build out the vacant office
space on the second floor of City Hall to serve the Development Services
and Public Safety Departments.
The first phase of the office remodel was completed in 2020 for the
Development Services Department; with the addition of public
engagement staff and new employees in Development Services, more
space is needed. Additionally, the Detectives in the Public Safety
Department plan to relocate to a portion of the vacant space. $200,000
was budgeted in the Public Improvement Fund for the work. The City
issued an RFP for the work on July 27, 2023 and three (3) proposals were
received:
- Tridonn Construction - $247,234
- Clifford Buck Construction - $266,226
- Erhardt Construction - $389,900
Staff is recommending award of the services to Tridonn Construction
Company, which submitted the low bid for the work.
AMOUNT REQUESTED: $247,234.00
7