Downtown Development Authority Minutes 10-12-2021

View the PDF version Google Docs PDF Viewer

                            CITY OF MUSKEGON
                 DOWNTOWN DEVELOPMENT AUTHORITY (DDA) /
                BROWNFIELD REDEVELOPMENT AUTHORITY (BRA)
                        REGULAR MEETING MINUTES
                              October 12, 2021

The meeting was held in the City Commission Chambers. Chairperson M. Bottomley called the
meeting to order at 10:34 AM and roll was taken.

MEMBERS PRESENT:             M. Bottomley, J. Riegler, M. Johnson Sr., J. Moore, F. Peterson, F.
                             DePung, D. Pollock

MEMBERS ABSENT:              (Members excused) B. Hastings, M. Kleaveland, H. Systema, J.
                             Wallace Jr., S. Black, D. Kalisz.

STAFF PRESENT:               P. Wills, Director of Strategic Initiatives; D. Alexander,
                             Downtown Manager; J. Eckholm, Director of Economic
                             Development/Development Services Division; K. Grant, Financial
                             Director; J. Rabe, Assistant Finance Director; S. Pulos,
                             Administrative Assistant, Development Services Division

OTHERS PRESENT:              Carla Flanders Lakeshore Festival: Ryan Leetsma, Adelaide Pointe
                             QOZB: Roman Wilson and Kirk Perachbocher Fishbeck

APPROVAL OF MINUTES
Motion by M. Johnson Sr., Second by J. Moore, to approve the regular meeting minutes for July
6, 2021.

BROWNFIELD REDEVELOPMENT AUTHORITY BUSINESS
Brownfield Plan Amendment for Adelaide Pointe (amended): Adelaide Pointe QOZB, LLC has
submitted an amended Brownfield Plan Amendment for the Adelaide Pointe Project – a 35-acre
mixed use waterfront development project including winter boat storage, marina space, In/Out
forklift boat storage, commercial/retail, and up to 400 housing units. Redevelopment of this
former industrial site is located at 1149 and 1204 West Western Ave on the south shore of
Muskegon Lake. Total private investment, not including property acquisition, is approximately
$250 million.

Staff Recommendation: City staff has reviewed the Adelaide Pointe Project second brownfield
plan amendment and recommends approval

Motion: Made by J. Riegler, supported by F. Peterson to approve the resolution for the amended
Brownfield Plan Amendment for the Adelaide Pointe Project and further request staff to set a
public hearing before the Muskegon City Commission to consider adoption of the plan.

Roll Call Vote:
M. Bottomley: Yes            J. Riegler: Yes              M. Johnson Sr.: Yes
J. Moore: Yes                F. Peterson: Yes             F. DePung: Yes
D. Pollock: Yes
All in favor, motion passes.

Trilogy Senior Housing Redevelopment Project at Harbor 31Brownfield Plan Amendment:
Harbor 31 LLC has submitted a Brownfield Plan Amendment for the Trilogy Senior Housing
Redevelopment Project at Harbor 31 - a senior housing development on 5 acres located at 60
Viridian Drive along the south shore of Muskegon Lake. The investment in the first phase is
estimated at $15 million.

Staff Recommendation: City staff has reviewed the Trilogy Senior Housing Redevelopment
Project at Harbor 31 Brownfield Plan Amendment and staff recommends approval.

Motion: Made by F. Peterson, supported by J. Moore to approve the resolution for the
Brownfield Plan Amendment for the Trilogy Senior Housing Redevelopment Project at Harbor
31 and further request a public hearing before the Muskegon City Commission to consider
adoption of the plan.

Roll Call Vote:
M. Bottomley: Yes            J. Riegler: Yes                 M. Johnson Sr.: Yes
J. Moore: Yes                F. Peterson: Yes                F. DePung: Yes
D. Pollock: Yes
All in favor, motion passes.

DOWNTOWN DEVELOPMENT AUTHORITY BUSINESS
DDA Financial report: Staff is asking the DDA board to review and accept the financial
statement for Sept. 30, 2021. It is broken into three sections: DDA Budget (tax increment
revenues), DDA Events (Lakeshore Art Festival and Taste of Muskegon), and the Business
Improvement District.

A motion to accept the financial statement as presented was made by J. Riegler, supported by D.
Pollock. All in favor.

DDA Budget: Staff is asking the DDA board to review and approve the Fiscal Year 2021-22
DDA budget. The budget shows revenues of $327,287 (property tax increment) and BID income
of $17,000 (staff services provided). Expenses of $290,500 included: staff costs, Mercy Health
Arena bond payment, streetscape/decorations, downtown parks, marketing/promotion, and
office/misc. The budget shows unspent funds for 2021-22 of $36,787 and a beginning fund
balance of $89,129 – of which is available this fiscal year to be spent at board discretion to meet
the DDA mission and goals.

A motion to accept the budget as presented was made by M. Johnson Sr., supported by D. Pollock.
All in favor.

Additional Sandbox Funds: Staff is asking the DDA board to increase its $4,000 authorized
support for the downtown Social Sandbox to a total of $5,000. The DDA and BID each
committed $4000 to the Social Sandbox, the actual costs came to $10,037 instead of $8000. Staff
is asking the DDA and BID to split the overage.

A motion to authorize an additional $1,018 for materials was made by M. Johnson Sr., supported
by F. DePung. All in favor.
Office Agreement End with Muskegon Lakeshore Chamber: Request to give notice to the
Muskegon Lakeshore Chamber of Commerce to end a lease for office space in the chamber offices.
Staff would like to have the DDA manager full-time at City Hall. The DDA Manager is still able
to work remotely when needed. This will save $6000 yearly plus printing costs.

A motion to end the office agreement with Muskegon Lakeshore Chamber was made by J. Moore,
supported by F. DePung. All in favor.

Marketing Services Agreement with Muskegon Lakeshore Chamber: Staff is asking the DDA
board authorize an agreement with the Muskegon Lakeshore Chamber of Commerce for
marketing services for downtown Muskegon. Previously paid for with unspent Downtown
Muskegon Now Funds, staff would like to transfer that cost to the DDA budget within the
marketing and promotion line item, maximum yearly cost would be $12,500.

A motion to authorize a marketing services agreement with Muskegon Lakeshore Chamber was
made by J. Riegler, supported by J. Moore. All in favor.

Downtown Christmas Decorations Contract: Staff seeks authorization to enter into an agreement
with Christmas Creations by Bailey to provide holiday light pole wraps in the downtown, including
Terrace Street. The current quote is for $11,305, which is a 15% increase over last year’s pricing.

A motion to authorize staff to sign an agreement with Christmas Creations by Bailey for light
pole holiday wraps and have staff negotiate the final details with the vendor, including a couple
new poles on Terrace, was made by J. Riegler, supported by J. Moore. All in favor.

Events Report (Lakeshore Art Festival (LAF) and Taste of Muskegon): Carla Flanders, director of
the LAF gave the group a handout with monetary totals. Total expenses were $134,269 and total
income was $145,715 and total profit was $11,446. She was pleased with all the uncertainties
surrounding life with COVID and unpredictable weather. She shared that the LAF received an
award of one of the top 100 art festivals in the nation.

2022 Lakeshore Art Festival Management Agreement: Staff is for authorization to renew a
management contract with CMF Marketing & Events to produce the 2022 Lakeshore Art
Festival in downtown Muskegon. Carla Flanders with CMF has successfully produced the LAF
and was contracted by the City Clerk to produce the 2021 event.

A motion to approve the 2022 management agreement with CMF Marketing & Events for the
Lakeshore Art Festival and direct staff to execute it was made by F. Peterson, supported by F.
DePung. All in favor.

PUBLIC PARTICIPATION
None.

OTHER
None.

AJOURNMENT
12:19pm

Top of Page