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CITY OF MUSKEGON
CITY COMMISSION MEETING
JULY 27, 2021 @ 5:30 P.M.
MUSKEGON CITY COMMISSION CHAMBERS
933 TERRACE STREET, MUSKEGON, MI 49440
AGENDA
□ CALL TO ORDER:
□ PRAYER:
□ PLEDGE OF ALLEGIANCE:
□ ROLL CALL:
□ HONORS, AWARDS, AND PRESENTATIONS:
□ PUBLIC COMMENT ON AGENDA ITEMS:
□ CONSENT AGENDA:
A. Approval of Minutes City Clerk
B. 2021 Justice Assistance Grant (JAG) Public Safety
C. Special Event Fee Waiver – Increase the Peace Public Works
D. Concession Agreement – So Ridiculously Delicious Public Works
E. Public Works & Water Filtration Plant Roofing Public Works
F. New Standard Park Place – Consumption Event City Clerk
G. Michigrown – Consumption Event City Clerk
H. Assigning Delegates for MERS Conference Assistant Finance Director
I. 1192 & 1194 Pine Lease Development City Manager
□ PUBLIC HEARINGS:
□ UNFINISHED BUSINESS:
A. Amendment to Harbour Towne PUD Planning
□ NEW BUSINESS:
A. Rezoning of 1128 Roberts Street Planning
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□ ANY OTHER BUSINESS:
□ PUBLIC COMMENT ON NON-AGENDA ITEMS:
► Reminder: Individuals who would like to address the City Commission shall do the following:
► Fill out a request to speak form attached to the agenda or located in the back of the room.
► Submit the form to the City Clerk.
► Be recognized by the Chair.
► Step forward to the microphone.
► State name and address.
► Limit of 3 minutes to address the Commission.
► (Speaker representing a group may be allowed 10 minutes if previously registered with City Clerk.)
□ CLOSED SESSION:
□ ADJOURNMENT:
ADA POLICY: THE CITY OF MUSKEGON WILL PROVIDE NECESSARY AUXILIARY AIDS AND SERVICES TO INDIVIDUALS
WHO WANT TO ATTEND THE MEETING UPON TWENTY-FOUR HOUR NOTICE TO THE CITY OF MUSKEGON. PLEASE
CONTACT ANN MARIE MEISCH, CITY CLERK, 933 TERRACE STREET, MUSKEGON, MI 49440 OR BY CALLING (231) 724-
6705 OR TTY/TDD DIAL 7-1-1-22 TO REQUEST A REPRESENTATIVE TO DIAL (231) 724-6705.
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Agenda Item Review Form
Muskegon City Commission
Commission Meeting Date: July 27, 2021 Title: Approval of Minutes
Submitted By: Ann Marie Meisch, MMC Department: City Clerk
Brief Summary: To approve the minutes of the July 12, 2021 Worksession and July 13, 2021
Regular Meeting.
Detailed Summary: N/A
Amount Requested: N/A Amount Budgeted: N/A
Fund(s) or Account(s): N/A Fund(s) or Account(s): N/A
Recommended Motion: To approve the minutes.
For City Clerk Use Only:
Commission Action:
CITY OF MUSKEGON
CITY COMMISSION WORKSESSION
Monday, July 12, 2021
5:30 p.m.
City Commission Chambers
Minutes
2021-63
Present: Mayor Gawron, Vice Mayor Hood (arrived at 5:40 p.m.), Commissioners
Rinsema-Sybenga, Emory, Johnson, Ramsey, and German
Absent: Commissioner German
Update on Community Survey Results
City Manager, Frank Peterson, shared and discussed the results from a Community
Survey that was available for city residents to provide input and feedback on a variety of
issues.
Special Event Fee Waiver Revisions
The Department of Public works is seeking input on amendments to the current Special
Event Fee Waiver Form to streamline the process for approval of fee waivers starting
with events in 2022.
Questions and scoring criteria were added to the existing fee waiver form that event
coordinators complete. Staff would verify the answers to these questions and based on
the number of points awarded and the amount of the waiver requests fees could be
waived at the staff level. Fee waiver requests over $2,500 would go before the
Commission.
Staff is seeking feedback on the concept of continuing fee waivers beyond 2021 and the
desire to establish a procedure for a majority of these requests to be handled at the staff
level.
Discussion took place regarding special event fee waivers. This will be coming back to
commission for formal approval at some point in the future.
Pere Marquette Park – Investment
Staff is presenting a plan for investment in Pere Marquette Park and has outlined
several potential improvements to pursue at Pere Marquette Park as previously
discussed at the April 27th Commission Meeting. The total cost of the preliminary
identified options falls approximately in alignment with the target amount of $100,000
that was established following the discussion in April.
Discussed options include:
Expanded Parking/Pedestrian Walkway – Cost of $20,910.00
Electrical Upgrades – Cost of $57,714.00
Tree Plantings – Cost of $15,000.00
Staff is seeking discussion and direction on the proposed revisions.
Discussion took place regarding the proposed improvements at Pere Marquette Park.
Fire Station Upgrades (Central)
The Public Safety Director updated the Commission on upgrades, modifications,
enhancements, and repairs to the Central Fire Station.
In November 2020 the Commission approved $236,230.00 in enhancements and
repairs for Muskegon Fire Central Station. Over the past 8 months change orders and
other upgrades were required in addition to the Dispatch expansion & remodel. Some of
the costs are in fact Dispatch’s responsibilities while others are directly assigned to
Muskegon Fire Department. A summary sheet with the scope, costs, updates and basic
notes to support the upgrades and repairs to complete the dual fire station. At this time
the Staff is requesting an additional $165,468.00 in funding. (Total combined $236,230
and $165,468 is $401,698). Some of the repairs have already occurred due to Covid 19,
contractor’s availability, etc.
This item will be on the regular meeting agenda on Tuesday, July 13, 2021.
Public Comment
Public comments were received.
Adjournment
The City Commission Worksession meeting adjourned at 8:10 p.m.
Respectfully Submitted,
Ann Marie Meisch, MMC – City Clerk
CITY OF MUSKEGON
CITY COMMISSION MEETING
JULY 13, 2021 @ 5:30 P.M.
MUSKEGON CITY COMMISSION CHAMBERS
933 TERRACE STREET, MUSKEGON, MI 49440
MINUTES
The Regular Commission Meeting of the City of Muskegon was held at City Hall,
933 Terrace Street, Muskegon, MI at 5:30 p.m., Tuesday, July 13, 2021, Mayor
Stephen J. Gawron opened the meeting with a prayer, after which the
Commission and public recited the Pledge of Allegiance to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present: Mayor Stephen J. Gawron, Vice Mayor Eric Hood, Commissioners
Ken Johnson, Dan Rinsema-Sybenga, Teresa Emory, and Michael Ramsey, City
Manager Frank Peterson, City Attorney John Schrier, and City Clerk Ann Meisch.
Absent: Commissioner Willie German
HONORS, AWARDS, AND PRESENTATIONS:
A. Check Presentation by Consumers Energy Development Services
Rich Houtteman from Consumer’s Energy presented a check to the City to
cover the cost of deconstruction of a pavilion near the city’s leaf dump site. The
pavilion will potentially be reconstructed at Buekema Park. Consumer’s Energy
also donated a plaque to be installed on the bike path near the former B.C.
Cobb plant site. The plaque was installed by the Department of Public Works.
B. Food Assistance Report Community and Neighborhood Services
Oneata Bailey, Director of Community and Neighborhood Services, updated
the City Commission on a Food Assistance program. The Community and
Neighborhood Services Department has partnered wit AgeWell Services of West
Michigan and the YMCA to feed those in need. Food Assistance giveaways
were introduced to respond to COVID-19 pandemic situations support with
addition funds from HUD called CDBG-CV. AgeWell Services organized three
separate events within the City of Muskegon. Three sites were chosen to assist
citizens with Food Giveaways. The first was at Marsh Field; the second was
dedicated to the Muskegon Housing Commission tenants, and the third site was
completed at the Baker College parking lot across from the City’s Farmer’s
market. The program was a great success and the turnout was outstanding.
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PUBLIC COMMENT ON AGENDA ITEMS: No public comments were received.
2021-64 CONSENT AGENDA:
A. Approval of Minutes City Clerk
SUMMARY OF REQUEST: To approve the minutes of the June 22, 2021 Regular
Meeting.
STAFF RECOMMENDATION: To approve the minutes
D. Olympia Ice Resurfacer Mercy Health Arena
SUMMARY OF REQUEST: Request to purchase a new replacement Olympia ice
resurfacer (Zamboni). Our current ice resurfacer is 22 years old. We are looking
toward the future, and a new resurfacer now will give us at least another 25
years of service. This is a piece of equipment that is absolutely essential for arena
competitions and ice maintenance. During a typical 9-month season, it is used
almost all day, 7 days per week. The new 2022 model is more fuel efficient, is
much “smarter” with how it maintains the ice, and is also fully compatible with
our current ice laser cutting system. The build time is about 10 months, so we
need to order it soon to be ready for the 2022-2023 season.
AMOUNT REQUESTED: $102,175 AMOUNT BUDGETED: $125,000
FUND OR ACCOUNT: 254
STAFF RECOMMENDATION: To authorize the purchase of a new Olympia ice
resurfacer in the amount of $102,175.
F. CDBG/HOME Annual Action Plan Budget Community and
Neighborhood Services
SUMMARY OF REQUEST: To approve the 2021 Annual Action Plan Budget
representing the funding allocations from Housing and Urban Development
(HUD) for Community Development Block Grant (CDBG) funds and HOME
Investment Partnership Act (HOME) dollars. Upon review with the Citizen District
Council and Public Comment submissions, the CNS Department has compiled a
budget of proposed program activities to be funded in the coming year – July
2021 through June 30, 2022. The Budget/Program Activity Services funded with
CDBG and HOME allocation for 2021 Annual Action Plan are provided.
AMOUNT BUDGETED: CDBG - $988,508; HOME - $336,456
FUND OR ACCOUNT: 472/473
STAFF RECOMMENDATION: To approve the 2021 Annual Action Plan Budget
for CDBG and HOME HUD allocations.
G. Liquid Sodium Hypochlorite Public Works – Filtration
SUMMARY OF REQUEST: Staff is requesting authorization to accept the
temporary price increase of liquid sodium hypochlorite from Alexander
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Chemical.
The Water Filtration Plant uses sodium hypochlorite in the production of
drinking water. The application of sodium hypochlorite is one of several
crucial processes used to inactivate or remove pathogens from the water.
Since 1996, the Water Filtration Plant has solicited competitive bids for water
treatment chemicals jointly with the cities of Grand Haven, Grand Rapids,
Holland, Muskegon Heights, and Wyoming.
Recently, major disruptions have occurred in the liquid sodium hypochlorite
supply chain. Demand for precursor materials has well exceeded supply. Our
supplier of liquid sodium hypochlorite, Alexander Chemical, has been able to
obtain a limited supply of these materials in order to keep us supplied with
the liquid sodium hypochlorite we require. However, it has come at a
premium cost, with material prices increasing as much as 210%. This is an
industry-wide problem and we would have experienced similar challenges
with any of the other companies that provided quotes for the work.
At the April 13, 2021 meeting, the Commission approved a bid from
Alexander Chemical at $156.67 per ton ($0.78 per gallon). Alexander
Chemical is requesting a temporary price increase until the market stabilizes
and pricing comes back in line. Alexander requests an increase to $205.58
per ton ($1.03 per gallon) to return to a break-even state after recently losing
money on every order. Grand Rapids holds the master agreement for the
purchasing cooperative and has already approved this change order.
The Water Filtration Plant has used an average of 456 tons of liquid sodium
hypochlorite the previous two fiscal years. The temporary increase could cost
an additional $22,302.96 annually based on average use. Liquid sodium
hypochlorite is included in the budget, but the actual amount spent will
depend on water demand and source water quality. The additional amount
requested will be addressed in a budget reforecast if necessary.
AMOUNT REQUESTED: $93,744.48 (Estimate) AMOUNT BUDGETED: $72,864.00
FUND OR ACCOUNT: 591-60558-5219
STAFF RECOMMENDAITON: Authorize staff to purchase liquid hypochlorite
from Alexander Chemical at a temporary increased price of $1.03 per gallon.
H. Fire Station Upgrades (Central) Public Safety
SUMMARY OF REQUEST: Staff is seeking approval of the projected budget for
the upgrades, modifications, enhancements, and repairs to the Central Fire
Station. In November 2020, the Commission approved $236,230.00 in
enhancements and repairs for Muskegon Fire Central Station. Over the past 8
months change orders and other upgrades were required in addition to the
Dispatch expansion and remodel. Some of the costs are in fact Dispatch’s
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responsibilities while others are directly assigned to Muskegon Fire Department.
The Summary sheet with the scope, costs, updates and basic notes to support
the upgrades and repairs to complete the dual use fire station is provided. At
this time staff is requesting and additional $165,468.00 in funding.
AMOUNT REQUESTED: $165,468.00
FUND OR ACCOUNT: 101-92114-5750
STAFF RECOMMENDATION: Staff recommends that approval of the
projected budget for the upgrades to the Fire Central Station.
I. Peck Street Change Order #003 & #004 Public Works
SUMMARY OF REQUEST: Staff is seeking approval of Change Orders #003 and
#004 to the Peck Street Construction Project (590/591-92010) with Kamminga &
Roodvoets.
Change Order #003 represents the additional work that will be completed on
the project to facilitate the Muskegon Public Schools projects at their High
School and Middle School site. This was previously discussed at the June 22, 2021
Commission Meeting in the form of a cost sharing agreement for these items. As
discussed at that time, the plan for this work is that MPS will reimburse the City
upon completion.
Change Order #004 represents several other minor adjustments needed on the
project.
Both are brought for consideration as this project in total has exceeded the staff
approval thresholds for Change Orders.
The remaining Contingency noted below is a snapshot prior to approval of these
change orders. If approved that number will drop to $89,769.24 which accounts
for the $508,762.31 in added expenses and the estimated $468,980.36 in
reimbursement from MPS. The end result being that the project still carries a
positive contingency balance.
AMOUNT REQUESTED: $508,762.31 AMOUNT BUDGETED: $192,686.16
(Remaining Contingency)
STAFF RECOMMENDATION: Authorize staff to approve Change orders #003
and #004 to Project 92010 in the amount of $508,762.31 for the additional work.
K. Special Event Fee Waiver – Muskegon Polish Festival Public Works
SUMMARY OF REQUEST: Muskegon Polish Festival is seeking a Special Event Fee
Waiver for their annual festival in Hackley Park on September 3 and 4, 2021.
Muskegon Polish Festival is back in Hackley park to celebrate Polish Heritage
with food vendors, polka music, dancing, and a children’s area. They are asking
their City fees be waived for 2021. Based on the needs of their event, the
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estimated cost of their event is $1,000. ($1,000 – 2 days Hackley Park user fee.)
STAFF RECOMMENDAITON: To approve the request from Muskegon Polish
Festival to waive $1,000 in special event fees.
L. MJ Verdant Consumption Event City Clerk
SUMMARY OF REQUEST: MJ Verdant is proposing a MJ Verdant harvest
Celebration consumption event at 1823 Commerce Street in Muskegon. The City
Clerk’s signature is required on the attestation form for the event permit filed
with the State of Michigan.
A detailed outline of the event is provided. This is an on-site cannabis
consumption event. This is the first time this neighborhood has had live music so
staff is asking for approval fo the live bands as well as permission for the Clerk to
sign the required attestation for the State. Staff met with the organizers to discuss
logistics and is satisfied with the plan as outlined.
STAFF RECOMMENDATION: To authorize the clerk to sign the attestation and
approve live music at 1823 Commerce Street on October 9, 2021
M. Community Relations Committee Recommendations City Clerk
SUMMARY OF REQUEST: To accept the resignation of a member, Ernest
Fordham - from the Zoning Board of Appeals. Term expires 1/31/2023.
STAFF RECOMMENDATION: To concur with the recommendation of the
Community Relations Committee and accept the resignation of Ernest Fordham
from Zoning Board of Appeals.
Motion by Commissioner Johnson, second by Vice Mayor Hood, to accept the
consent agenda as presented, except items B, C, E, and J.
ROLL VOTE: Ayes: Gawron, Hood, Ramsey, Rinsema-Sybenga, Emory, and
Johnson
Nays: None
MOTION PASSES
2021-65 REMOVED FROM CONSENT AGENDA:
B. Taste of Muskegon Special Liquor License City Clerk
SUMMARY OF REQUEST: The Muskegon City Clerk’s Office is seeking Commission
approval to apply for a special liquor license for beer, wine, and spirit service for
the Taste of Muskegon being held in Hackley Park on Friday, September 24, 2021
and Saturday, September 25, 2021.
STAFF RECOMMENDATION: To authorize the City Clerk’s office to apply for a
special liquor license for the Taste of Muskegon.
Motion by Commissioner Ramsey, second by Commissioner Johnson, to
authorize the City Clerk’s Office to apply for a special liquor license for the Taste
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of Muskegon
ROLL VOTE: Ayes: Hood, Ramsey, Rinsema-Sybenga, Emory, Johnson, and
Gawron
Nays: None
MOTION PASSES
C. Resolution to Place Charter Amendment on the November 2, 2021 Ballot
City Clerk
SUMMARY OF REQUEST: On May 22, 2021 the City Commission adopted a
resolution approving a charter amendment to be placed on the November 2,
2021 Ballot. Our City Attorney sent a certified copy of the resolution and
proposed ballot language to the Attorney General and his office has requested
some changes.
STAFF RECOMMENDATION: To approve the resolution to place a charter
amendment question on the November 2, 2021 ballot.
Motion by Commissioner Ramsey, second by Commissioner Rinsema-Sybenga,
to approve the resolution to place a charter amendment question on the
November 2, 2021 ballot.
ROLL VOTE: Ayes: Ramsey, Rinsema-Sybenga, Emory, Johnson, Gawron, and
Hood
Nays: None
MOTION PASSES
E. Issue Media Group City Manager
SUMMARY OF REQUEST: Issue Media Group is a weekly publication that looks to
revive traditional media in smaller or underserved markets. The content is 100%
independent – meaning that the underwriters do not drive the content. The
strategy is to focus on news features/stories in our community from the
perspective of finding solutions. While we do still have active media in
Muskegon, its exceedingly difficult to cover all of the great things happening in
the area. This partnership will help ensure that more of the stories coming from
our neighborhoods are being told in a thoughtful and thorough way.
AMOUNT REQUESTED: $12,000 AMOUNT BUDGETED: $12,000
FUND OR ACCOUNT: Multiple
STAFF RECOMMENDATION: Authorize the expenditure of $12,000 to partner
with the Community Foundation for Muskegon County and Issue Group Media.
Motion by Commissioner Ramsey, second by Commissioner Rinsema-Sybenga,
to authorize the expenditure of $12,000 to partner with the Community
Foundation for Muskegon County and Issue Media Group.
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ROLL VOTE: Ayes: Rinsema-Sybenga, Emory, Johnson, Gawron, Hood, and
Ramsey
Nays: None
MOTION PASSES
J. Concession Agreement – Grand Traverse Pie Company Public Works
SUMMARY OF REQUEST: Staff is asking permission to enter into a contractual
agreement for 2021 with Logan Linck of “Grand Traverse Pie Company” at Pere
Marquette Park. Commission from the Concession would be $500 plus 5% of
Gross Receipts.
STAFF RECOMMENDATION: Authorize staff to enter into a Concession
Agreement with Logan Linck of “Grand Traverse Pie Company”, at Pere
Marquette Park.
Motion by Commissioner Ramsey, second by Commissioner Johnson, to
authorize staff to enter into a Concession Agreement with Logan Linck of Grand
Traverse Pie Company, at Pere Marquette Park.
ROLL VOTE: Ayes: Rinsema-Sybenga, Emory, Johnson, Gawron, Hood, and
Ramsey
Nays: None
MOTION PASSES
2021-66 PUBLIC HEARINGS:
A. Establishment of Commercial Redevelopment District – 623/639 W Clay
Avenue Planning
SUMMARY OF REQUEST: Pursuant to Public Act 255 of 1978, as amended, 639 W.
Clay Partnership, LLC has requested the establishment of a Commercial
Redevelopment District. The creation of the district will allow the building owner
to apply for a Commercial Facilities Exemption Certificate which will provide a
50% reduction in the number of mills levied as ad valorem taxes, excluding the
State Education Tax. The applicant intends on applying for the certificate at a
later date.
STAFF RECOMMENDATION: To close the public hearing and approve the
establishment of a Commercial Redevelopment District at 623 and 639 W. Clay
Avenue
PUBLIC HEARING COMMENCED: No public comments were received.
Motion by Commissioner Rinsema-Sybenga, second by Commissioner Vice
Mayor Hood, to close the public hearing and approve the establishment of a
Commercial Redevelopment District at 623 and 639 W. Clay Avenue.
ROLL VOTE: Ayes: Emory, Johnson, Gawron, Hood, Ramsey, and Rinsema-
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Sybenga
Nays: None
MOTION PASSES
2021-67 UNFINISHED BUSINESS:
A. Rezoning of 1747 7th Street – 2nd Reading Planning
SUMMARY OF REQUEST: Request to rezone the property at 1747 7th Street from I-
2, General Industrial to B-4, General Business, by Muskegon Rescue Mission.
The Planning Commission unanimously voted in favor of recommending
approval of the rezoning to the City Commission.
STAFF RECOMMENDATION: To approve the request to rezone the property at
1747 7th Street.
2021-68 NEW BUSINESS:
A. Phase 4 LED Upgrade Public Works
SUMMARY OF REQUEST: Authorize the DPW Director to sign the agreement with
Consumer’s Energy and issue payment for the final phase of LED Streetlight
Upgrades.
The attached authorization represents LED upgrades throughout the remaining
portions of the City. The geographic area for the remaining upgrades is entirely
west of Seaway Drive within the City limits.
Once authorized and payment issued it is expected that upgrades will begin this
fall. In previous years this process has taken between 2-6 months to complete
once started depending on workload for Consumers Energy staff.
Updated pricing from Consumers Energy resulted in the small difference
between the invoice and the established budget.
AMOUNT REQUESTED: $486,401.00 AMOUNT BUDGETED: $479,588.00
FUND OR ACCOUNT: 101-91508-5346
STAFF RECOMMENDATION: Authorize the DPW Director to sign the
agreement with Consumers Energy and issue payment in the amount of
$486,401.00 for the final phase of LED upgrades.
PUBLIC COMMENT ON NON-AGENDA ITEMS: Public comments were
received.
ADJOURNMENT: The City Commission meeting adjourned at 6:37 p.m.
Respectfully Submitted,
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Ann Marie Meisch, MMC – City Clerk
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Agenda Item Review Form
Muskegon City Commission
Commission Meeting Date: July 27, 2021 Title: 2021 Justice Assistance Grant (JAG)
Submitted By: Director Jeffrey Lewis Department: Public Safety
Brief Summary: Public Safety is seeking approval to enter into an MOU with the County of
Muskegon and Muskegon Heights and to apply for the allocated 2021 JAG grant funds.
Detailed Summary: Public Safety is seeking approval to enter into an MOU with the County of
Muskegon and Muskegon Heights and to apply for the allocated 2021 JAG grant funds. This year’s
local JAG allocations to disparate jurisdictions in our county totals $40,467. The City of Muskegon will
continue to act as the fiduciary and receive $21,901, the City of Muskegon Heights would be a
subawardee and receive $18,566 and the County of Muskegon would not receive funding. The County
has approved the agreement. There is no match requirement for this grant. Similar to past years, the
City of Muskegon’s portion of this grant will be used for the prosecution of city ordinance cases dealing
primarily with neighborhood issues.
Amount Requested: $0 Amount Budgeted: $0
Fund(s) or Account(s): Fund(s) or Account(s):
Recommended Motion: Approve the Memorandum of Understanding (MOU) and apply for the
2021 JAG grant funds.
Check if the following Departments need to approve the item first:
Police Dept. X
X
Fire Dept.
IT Dept.
For City Clerk Use Only:
Commission Action:
Agenda Item Review Form
Muskegon City Commission
Commission Meeting Date: July 27, 2021 Title: Special Event Fee Waiver- Increase
the Peace
Submitted By: Leo Evans Department: Public Works
Brief Summary: Kingdom Citizenz is seeking a Special Event Fee Waiver for their Increase the
Peace Event on August 15th, 2021.
Detailed Summary: Kingdom Citizenz and 103.7 The Beat are holding an event at Smith Ryerson
Park to promote unity amongst the recent gun violence. They are asking their City fees be waived
for their 2021 event. The estimated cost of their event is $400 ($225 Smith Ryerson Community
Building Rental, $75 Smith Ryerson Pavilion Rental, and $100 Application Fee.)
Amount Requested: Amount Budgeted:
Fund(s) or Account(s): Fund(s) or Account(s):
Recommended Motion: Approve the request from the Kingdom Citizenz to waive up to $400 in
special event fees for the Increase the Peace Event.
Check if the following Departments need to approve the item first:
Police Dept.
Fire Dept.
IT Dept.
For City Clerk Use Only:
Commission Action:
CITY OF MUSKEGON
SPECIAL EVENT
FEE WAIVER
APPLICATION
Department of Public Works ● 1350 E Keating Ave ● Muskegon, MI 49440 ● 231-724-6907
This form must be submitted at least 30 days before your event date. In rare cases the City Commission may
consider an application up to 30 days after the invoice is sent.
ORGANIZATION’S INFORMATION
EVENT TITLE: Increase The Peace
Applicant Name: Jason Johnson
Organization Name: Kingdom Citizenz
Non-Profit I.D. or Tax Exempt #:
Address: N/A
N/A
City State Zip
Phone: ( 231 )683-8164 Cell: ( )
Email Address: [email protected] Fax: ( )
EVENT INFORMATION
Event Type (please select all that apply):
□ Race (run, walk, bike, etc.) □ Tournament Type:
□ Parade □ Pass-Through
□ Street Fair/Festival □ Fundraiser Benefitting:
□ Concert □ Other
Event Location: Smith Ryerson Park
Why are you requesting to waive the Special Event Fee?
There are community officials interested in co-sponsoring this event, I felt that common interest would
be sufficient reason to waive park fees.
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Please identify the hardship incurred (please attach additional pages, if necessary):
There is no hardship, I was informed that certain community involvement would be reason to waive
the event fee.
Please identify how your organization benefits the community as outlined in the criteria below.
Please be specific (attach additional pages, if necessary):
Raising funds, as well as awareness to STOP the violence in our community. We need change, it
has to start somewhere!
CRITERIA CONSIDERED
The City will consider the following when reviewing a special event fee waiver request:
• Raises funds to supplement City budgeted services.
• Raises funds for programs normally funded by the City.
• Raises funds for Non-Profit groups, which have contributed substantially to the community.
• Raises funds for elderly citizens or youth organizations.
Event Representative (signature) Date
7/14/2021
Page 2 of 2
Rev. 03-19
Agenda Item Review Form
Muskegon City Commission
Commission Meeting Date: July 27th, 2021 Title: Concession Agreement
Submitted By: Doug Sayles Department: Public Works
Brief Summary:
Staff is asking permission to enter into a contractual agreement with Alisa Jordan of “So
Ridiculously Delicious” at Reese Park.
Detailed Summary:
Staff is asking permission to enter into a Concession Agreement for 2021 with Alisa Jordan of “So
Ridiculously Delicious”, at Reese Park. Commission from said Concession would be $100.00 plus
5% of Gross Receipts.
Amount Requested: Amount Budgeted:
Fund(s) or Account(s): Fund(s) or Account(s):
Recommended Motion:
Authorize staff to enter into a Concession Agreement with Alisa Jordan of “So Ridiculously
Delicious”, at Reese Park.
Check if the following Departments need to approve the item first:
Police Dept.
Fire Dept.
IT Dept.
For City Clerk Use Only:
Commission Action:
Agenda Item Review Form
Muskegon City Commission
Commission Meeting Date: July 27th, 2021 Title: Public Works and Water Filtration Plant
Roofing
Submitted By: Joel Brookens & Joe Buthker Department: Public Works
Brief Summary:
Staff is seeking approval of a contract with Ostrander Roofing (Contracting) and Garland (Materials) in
the amount of $250,486.00 to repair a one (1) section of roofing at the Department of Public Works
building and four (4) sections of roofing at the Water Filtration Plant.
Detailed Summary:
Staff solicited bids for roofing work at DPW and the Water Filtration Plant.
Included in the bids for DPW were a base bid of one (1) section (2A) and an alternate of two (2)
sections (2A and 2B). Staff is recommending that we accept the base bid only at DPW due to the
alternate being over our budget allotment. Staff will pursue the remaining needs at DPW in the next
budget cycle. Amount requested for approval includes Base Bid for Section 2A, materials, freight, and
replacement of wet insulation and edge metal.
Included in the bids for Water Filtration were a base bid for two (2) sections (#13 & #14) along with an
alternate of four (4) sections (#1, #2, #13 & #14). Staff is recommending acceptance of the alternate
bid as it provides the preferred option and within the allotted budget. Amount requested for approval
includes Alternate Bid for Sections #1, #2, #13 and #14; materials, freight, and a miscellaneous dollar
amount of $15,000 to cover any of the identified line item work uncovered during the project.
Amount Requested: Amount Budgeted:
$115,630.00 (642-60442-5700) $120,000.00 (642-60442-5700)
$134,856.00 (591-92034-5700) $150,000.00 (591-92034-5700)
Fund(s) or Account(s): 642 / 591 As Noted Fund(s) or Account(s): 642 / 591 As Noted
Recommended Motion:
Authorize staff to contract with Ostrander Roofing and Garland in the amount of $250,486.00 for the roofing
repairs at Water Filtration and DPW.
Check if the following Departments need to approve the item first:
Police Dept.
Fire Dept.
IT Dept.
For City Clerk Use Only:
Commission Action:
THE GARLAND COMPANY, INC.
HIGH PERFORMANCE ROOFING AND FLOORING SYSTEMS
3800 EAST 91ST. STREET • CLEVELAND, OHIO 44105-2197
PHONE: (216) 641-7500 • FAX: (216) 641-0633
NATIONWIDE: 1-800-321-9336
July 13, 2021
TJ Morris
The Garland Company
(616) 502-6817
[email protected]
www.garlandco.com
2021 / 2022 City of Muskegon Roofing Bids Recommendation
Attn: To Whom It May Concern
Thank you again for allowing The Garland Company the opportunity to assist the City of
Muskegon with the 2021 / 2022 Roofing Projects.
It has been our goal in working with the City of Muskegon to provide the best roofing solution
that will keep the buildings leak free for many years to come. While this was the main goal, we
also collaborated with Chart House Energy in terms of their Solar design, when ready, to help
ensure that the City will not have to worry about their roofing needs well into the future.
Bids were received on the afternoon of July 13, 2021. Four contractors attended the advertised
Prebid, and two contractors submitted bids for both facilities. We have compiled all of the
bidding information into a bid tabulation form and have reviewed it, in order to provide the City
of Muskegon with what we believe is the best solution option moving forward to achieve all of
the goals of both buildings as stated they had at the beginning of this process.
Bids were received on the following buildings:
- DPW – Section #2A & #2B
- Water Filtration Plant – Section #1, #2, #13, & #14
After review, it is in our professional opinion that the City move forward with awarding the
contract at the next City Council Meeting to Ostrander Roofing, as they were the lowest
qualified bidder for both projects. As such, they are also doing work at the Water Filtration Plant
this fall and next spring.
Below is the bid breakdown with Hoekstra Roofing and Vandoorn Roofing’s bids:
- DPW: Section #2A Section #2A & #2B
Ostrander Roofing $115,630 $166,162
Van Doorn Roofing $154,103 $253,106
- WFP: Section #13/#14 Section #1, #2, #13, & #14
Ostrander Roofing $86,346 $117,356
Van Doorn Roofing $147,178 $186,725
In regards to DPW, only completely Section #2A would ensure that the project come in under
budget, but then in 2022 both Section #2B and #2C would have to be completed. Due to past
leaks on Section #2, the best overall solution would be to complete Section #2A and #2B
together, but due to budget constraints, DPW could get away with only doing Section #2A in
2021 and then completing the remaining area of the section in the summer of 2022.
As far as WFP is concerned, it would be our recommendation that all sections be completed as
the project came in significantly under budget.
Please feel free to ask us any questions that you may have when reviewing not only the bid
tabulation form, but also during review of this recommendation.
Sincerely,
TJ Morris
SCOPE OF WORK LOCATION MAP
CITY OF MUSKEGON
Option #1: Partially Reinforced Fluid Applied Liquid Membrane
DEPARTMENT OF PUBLIC WORKS
1. Make any necessary repairs, including removal of any wet insulation
and roofing materials and replace with like materials. Replace all edge
SECTION #2A ROOF PROJECT
metal and strip in new membrane. 1350 E KEATING AVE
2. Allow repairs to cure completely.
3. Carefully power wash all roof surfaces with greater than 2,000 psi pressure MUSKEGON, MI 49442 THE INFORMATION CONTAINED HEREIN IS OF
A PROPRIETARY NATURE AND IS SUBMITTED
IN CONFIDENCE FOR USE BY THE CLIENTS
to remove debris, rust, scale, dirt, dust, chalking, peeling or flaking coatings, APPROVED BY THE ORIGINATOR OF THIS
DOCUMENT ONLY. THE USE OF THESE
DOCUMENTS FOR ANY OTHER PROJECTS,
etc. Do not force water into the roof system or damage roof surfaces. PURPOSE, LOCATION, PUBLICATION,
REPRODUCTION OR DISTRIBUTION IN WHOLE
OR PART, BY ANY INDIVIDUAL OR
4. Wearing personal protective clothing and equipment, treat areas of ORGANIZATION WITHOUT WRITTEN
PERMISSION FROM THE ORIGINATING
COMPANY IS PROHIBITED. THE INFORMATION
algae, mildew or fungus with a solution of three quarts of warm water and HEREIN REMAINS THE PROPERTY AND ITS
USE OR DISCLOSURE TO OTHERS IS
PROHIBITED FOR ANY USE NOT AUTHORIZED
TSP or Simple Green Solution. BY THE ORIGINATING COMPANY.
5. Rinse at least twice to be sure all cleaning agents or contaminants are
completely removed to prevent adhesion issues.
6. If the roof surface becomes contaminated with dirt, dust or other particles APPROVED FOR
at any time during the application of the LiquiTec system, cleaning measures BIDDING
must
be taken to restore the surface to a suitable condition.
7. Install Unibond Seam tape over all field and flashing seams.
8. All areas of the roof to receive a LiquiTec topcoat of 3 gallons per square.
9. All drain covers are to be painted red.
DEPARTMENT OF PUBLIC WORKS
10. During duration of project, Garland representative will be on-site 2-3 days NOTES
per week ensuring specifications and details are being followed.
CITY OF MUSKEGON
MUSKEGON, MI 49442
1350 E KEATING AVE
ROOF OVERVIEW
DRAWING INDEX
A1 - COVER SHEET SHEET TITLE:
A2 – ROOF PLAN
A3 – ROOF PLAN COVER
A4 – DRONE OVERVIEW
D1 – DETAILS
SHEET
SHEET NO.
A1
APPROXIMATE ROOF SF:
SECTION #2A: 10,300 SF
THE INFORMATION CONTAINED HEREIN IS OF
A PROPRIETARY NATURE AND IS SUBMITTED
IN CONFIDENCE FOR USE BY THE CLIENTS
APPROVED BY THE ORIGINATOR OF THIS
DOCUMENT ONLY. THE USE OF THESE
DOCUMENTS FOR ANY OTHER PROJECTS,
PURPOSE, LOCATION, PUBLICATION,
REPRODUCTION OR DISTRIBUTION IN WHOLE
OR PART, BY ANY INDIVIDUAL OR
ORGANIZATION WITHOUT WRITTEN
PERMISSION FROM THE ORIGINATING
COMPANY IS PROHIBITED. THE INFORMATION
HEREIN REMAINS THE PROPERTY AND ITS
USE OR DISCLOSURE TO OTHERS IS
PROHIBITED FOR ANY USE NOT AUTHORIZED
BY THE ORIGINATING COMPANY.
APPROVED FOR
BIDDING
DEPARTMENT OF PUBLIC WORKS
CITY OF MUSKEGON
MUSKEGON, MI 49442
1350 E KEATING AVE
#2B
#2A #2C
SHEET TITLE:
ROOF
PLAN
SHEET NO.
A2
CITY OF MUSKEGON
BID TABULATION: DPW - SECTION #2A
2021 - 2022 ROOFING PROJECT
7/13/2021
NAME OF BIDDER NAME OF BIDDER NAME OF BIDDER NAME OF BIDDER
VENDOR VANDOORN ROOFING CERTIFIED BUILDING SOLUTIONS OSTRANDER ROOFING EXCEL ROOFING
TELEPHONE 847-243-7625 231-578-3254 616-240-0553 616-446-5430
QUOTED BY PHIL LIETHERER JULIE FAUCHER RICHARD OSTRANDER JUAN MUNOZ
BID BOND AND PERFORMANCE BOND N/A N/A
DESCRIPTION UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE
DPW - SECTION #2 LABOR QUOTES
BASE BID: SECTION #2A $ 36,750.00 $ - $ 25,700.00 $ -
ALTERNATE BID: SECTION #2A & #2B $ 49,075.00 $ - $ 43,580.00 $ -
DPW - MATERIAL PRICING
BASE BID: SECTION #2A $ 51,678.00 $ - $ 47,530.00 $ -
ALTERNATE BID: SECTION #2A & #2B $ 138,356.00 $ - $ 80,182.00 $ -
LINE ITEM PRICING:
REPLACEMENT OF WET INSULATION (SCAN) TOTAL $ 20,775.00 TOTAL $ - TOTAL $ 19,800.00 TOTAL $ -
REPLACEMENT OF WET INSULATION (ADDITIONAL) SQ. FT. $ 8.50 SQ. FT. $ - SQ. FT. $ 9.50 SQ. FT. $ -
REPLACEMENT OF EDGE METAL TOTAL $ 41,900.00 TOTAL $ - TOTAL $ 19,600.00 TOTAL $ -
REPLACEMENT OF METAL DECK SQ. FT. $ 10.50 SQ. FT. $ - SQ. FT. $ 7.50 SQ. FT. $ -
DRAIN REPLACEMENT PER UNIT $ 2,500.00 PER UNIT $ - PER UNIT $ 850.00 PER UNIT $ -
ESTIMATED FREIGHT FEES - DPW $ 3,000.00 $ - $ 3,000.00 $ -
DPW: BASE BID $ 154,103 DID NOT BID $ 115,630 DID NOT BID
DPW: ALTERNATE BID $ 253,106 DID NOT BID $ 166,162 DID NOT BID
SCOPE OF WORK LOCATION MAP
CITY OF MUSKEGON
Fluid Applied Liquid Membrane
1. Make any necessary repairs, including removal of any wet insulation
WATER FILTRATION PLANT
and roofing materials and replace with like materials. Replace all edge metal and strip in
new membrane.
SECTION #1 - #2 - #13 - #14
2. Allow repairs to cure completely. 1900 BEACH ST.
3. Carefully power wash all roof surfaces with greater than 2,000 psi pressure to remove
debris, rust, scale, dirt, dust, chalking, peeling or flaking coatings, etc. Do not force water MUSKEGON, MI 49441 THE INFORMATION CONTAINED HEREIN IS OF
A PROPRIETARY NATURE AND IS SUBMITTED
into the roof system or damage roof surfaces. IN CONFIDENCE FOR USE BY THE CLIENTS
APPROVED BY THE ORIGINATOR OF THIS
4. Wearing personal protective clothing and equipment, treat areas of algae, mildew or
DOCUMENT ONLY. THE USE OF THESE
DOCUMENTS FOR ANY OTHER PROJECTS,
PURPOSE, LOCATION, PUBLICATION,
fungus with a solution of three quarts of warm water and TSP or Simple Green Solution. REPRODUCTION OR DISTRIBUTION IN WHOLE
OR PART, BY ANY INDIVIDUAL OR
5. Rinse at least twice to be sure all cleaning agents or contaminants are
ORGANIZATION WITHOUT WRITTEN
PERMISSION FROM THE ORIGINATING
COMPANY IS PROHIBITED. THE INFORMATION
completely removed to prevent adhesion issues. HEREIN REMAINS THE PROPERTY AND ITS
USE OR DISCLOSURE TO OTHERS IS
6. If the roof surface becomes contaminated with dirt, dust or other particles at any time
PROHIBITED FOR ANY USE NOT AUTHORIZED
BY THE ORIGINATING COMPANY.
during the application of the LiquiTec system, cleaning measures must
be taken to restore the surface to a suitable condition.
7. Apply UniBond Seam Tape over all field seams.
8. Apply LiquiTec Top Coat at a rate of 3 gal./ sq. Immediately install grip polyester scrim into APPROVED FOR
base coat. Allow to cure. BIDDING
9. All drain covers are to be painted red.
10. During duration of project, Garland representative will be on-site 2-3 days per week
ensuring specifications and details are being followed.
2-Ply Fluid Applied Hybrid Membrane
1. Completely tear-off existing roofing system down to deck. NOTES
2. Prime deck with asphaltic primer.
WATER FILTRATION PLANT
3. Install SBS Modified vapor barrier via torch.
4. Install new insulation system and recovery board.
CITY OF MUSKEGON
MUSKEGON, MI 49441
5. Install SBS Modified base sheet via torch.
6. Apply LiquiTec Base Coat at a rate of 3 gal./ sq. Immediately install grip polyester scrim
1900 BEACH ST.
into base coat. Allow to cure.
7. Apply LiquiTec top coat over entire roof area at a rate of 2 gal./ sq.
8. All drain covers are to be painted red.
9. During duration of project, Garland representative will be on-site 2-3 days per week
ensuring specifications and details are being followed.
ROOF OVERVIEW
DRAWING INDEX
A1 - COVER SHEET SHEET TITLE:
A2 – ROOF PLAN
A3 – ROOF PLAN COVER
A4 – DRONE OVERVIEW
D1 – DETAILS
SHEET
SHEET NO.
A1
APPROXIMATE ROOF SF:
SECTION #1: 2,500 SF
SECTION #2: 950 SF
SECTION #13: 500 SF
THE INFORMATION CONTAINED HEREIN IS OF
A PROPRIETARY NATURE AND IS SUBMITTED
IN CONFIDENCE FOR USE BY THE CLIENTS
SECTION #14: 3,000 SF APPROVED BY THE ORIGINATOR OF THIS
DOCUMENT ONLY. THE USE OF THESE
DOCUMENTS FOR ANY OTHER PROJECTS,
PURPOSE, LOCATION, PUBLICATION,
REPRODUCTION OR DISTRIBUTION IN WHOLE
OR PART, BY ANY INDIVIDUAL OR
ORGANIZATION WITHOUT WRITTEN
PERMISSION FROM THE ORIGINATING
COMPANY IS PROHIBITED. THE INFORMATION
HEREIN REMAINS THE PROPERTY AND ITS
USE OR DISCLOSURE TO OTHERS IS
PROHIBITED FOR ANY USE NOT AUTHORIZED
BY THE ORIGINATING COMPANY.
APPROVED FOR
BIDDING
WATER FILTRATION PLANT
CITY OF MUSKEGON
MUSKEGON, MI 49441
1900 BEACH ST.
SECTION #2
SECTION #1 RESTORATION
SECTION #13 REPLACEMENT
SHEET TITLE:
ROOF
PLAN
RESTORATION REPLACEMENT SECTION #14 SHEET NO.
A2
CITY OF MUSKEGON
BID TABULATION: DPW - SECTION #2A
2021 - 2022 ROOFING PROJECT
7/13/2021
NAME OF BIDDER NAME OF BIDDER NAME OF BIDDER NAME OF BIDDER
VENDOR VANDOORN ROOFING CERTIFIED BUILDING SOLUTIONS OSTRANDER ROOFING EXCEL ROOFING
TELEPHONE 847-243-7625 231-578-3254 616-240-0553 616-446-5430
QUOTED BY PHIL LIETHERER JULIE FAUCHER RICHARD OSTRANDER JUAN MUNOZ
BID BOND AND PERFORMANCE BOND N/A N/A
DESCRIPTION UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE
WATER FILTRATION PLANT
BASE BID: SECTION #13 & #14 $ 108,720.00 $ - $ 47,000.00 $ -
ALTERNATE BID: SECTION #1 & #2 & #3 & #4 $ 130,940.00 $ - $ 64,280.00 $ -
WATER FILTRATION PLANT
BASE BID: SECTION #13 & #14 $ 35,458.00 $ - $ 36,346.00 $ -
ALTERNATE BID: SECTION #1 & #2 & #3 & #4 $ 52,785.00 $ - $ 50,076.00 $ -
LINE ITEM PRICING:
REPLACEMENT OF WET INSULATION SQ. FT. $ 8.50 SQ. FT. $ - SQ. FT. $ 9.50 SQ. FT. $ -
REPLACEMENT OF METAL DECK SQ. FT. $ 10.50 SQ. FT. $ - SQ. FT. $ 7.50 SQ. FT. $ -
WOOD DECK REPAIR SQ. FT. $ 6.25 SQ. FT. $ - SQ. FT. $ 3.50 SQ. FT. $ -
DRAIN REPLACEMENT PER UNIT $ 2,500.00 PER UNIT $ - PER UNIT $ 850.00 PER UNIT $ -
EDGE METAL REPLACEMENT: SECTION #12 WFP TOTAL $ 7,500.00 TOTAL $ - TOTAL $ 2,500.00 TOTAL $ -
ESTIMATED FREIGHT FEES - WFP $ 3,000.00 $ - $ 3,000.00 $ -
WATER FILTRATION PLANT: BASE BID $ 147,178 DID NOT BID $ 88,846 DID NOT BID
WATER FILTRATION PLANT: ALTERNATE BID $ 186,725 DID NOT BID $ 119,856 DID NOT BID
THESE LINE ITEM PRICING WOULD ONLY GO
INTO EFFECT IF DURING THE PROJECT, WE
FIND THAT THESE ITEMS NEED TO BE
COMPLETED. Revised total with
- Requesting budget of $15,000 for these items. line item budget is
$134,856.00
Agenda Item Review Form
Muskegon City Commission
Commission Meeting Date: July 27, 2021 Title: New Standard Park Place -
Consumption Event
Submitted By: Ann Meisch Department: City Clerk
Brief Summary: New Standard Park Place is proposing a New Standard’s Halloweed Party event
at 1922 Park Street, Muskegon, MI 49441 on October 30, 2021 from 7 pm to 12 am. The City
Clerk’s signature is required on the attestation for the event permit filed with the State of Michigan.
Detailed Summary: A detailed outline of the event is attached. This is an on-site cannabis
consumption event. They are planning to sell up to 350 tickets and will provide live music.
Amount Requested: Amount Budgeted:
Fund(s) or Account(s): Fund(s) or Account(s):
Recommended Motion: To authorize the Clerk to sign the attached attestation and approve the
event and live music contingent upon a meeting and approval with the special event staff.
Check if the following Departments need to approve the item first:
Police Dept.
Fire Dept.
IT Dept.
For City Clerk Use Only:
Commission Action:
Agenda Item Review Form
Muskegon City Commission
Commission Meeting Date: July 27, 2021 Title: Michigrown - Consumption Event
Submitted By: Ann Meisch Department: City Clerk
Brief Summary: Michigrown is planning a first anniversary grand opening with music and
entertainment at 331 W. Laketon from noon until 11 pm. The City Clerk’s signature is required on
the attestation for the event permit filed with the State of Michigan.
Detailed Summary: A detailed outline of the event is attached. This is an on-site cannabis
consumption event. They do plan to provide live music at the event.
Amount Requested: Amount Budgeted:
Fund(s) or Account(s): Fund(s) or Account(s):
Recommended Motion: To authorize the Clerk to sign the attached attestation and approve live
music at the event contingent upon a meeting and approval with the special event staff.
Check if the following Departments need to approve the item first:
Police Dept.
Fire Dept.
IT Dept.
For City Clerk Use Only:
Commission Action:
Agenda Item Review Form
Muskegon City Commission
Commission Meeting Date: July 27, 2021 Title: Certification of MERS Representatives
Submitted By: Jessica Rabe Department: Assistant Finance Director
Brief Summary: Assigning Delegates for MERS Conference
Detailed Summary: The MERS plan document provides that “the governing body for each municipality shall
certify the names of two (2) delegates to the Annual Meeting. One delegate shall be a member who is an
officer of the municipality appointed by the governing body of the municipality. The other delegate shall be a
member who is not an officer of the municipality, elected by the member officer/employees of the
municipality.”
The City’s employee units previously agreed to a rotating system (based on date of joining MERS) to select one
official employee representative. This year the official employee representative attending the MERS
conference will be Maria Deephouse from the Clerical Unit.
Amount Requested: $410 plus travel Amount Budgeted: None
expenses
Fund(s) or Account(s): 30202 Fund(s) or Account(s):
Recommended Motion: To approve Jessica Rabe (Assistant Finance Director) as designated
delegate to MERS Conference
Check if the following Departments need to approve the item first:
Police Dept.
Fire Dept.
IT Dept.
For City Clerk Use Only:
Commission Action:
Agenda Item Review Form
Muskegon City Commission
Commission Meeting Date: July 27, 2021 Title: 1192 & 1194 Pine Lease Development
Submitted By: LeighAnn Mikesell Department: City Manager
Brief Summary: Staff is requesting approval to maintain ownership of the homes at 1194 Pine
Street and develop lease agreements with new Muskegon Public School teachers seeking rental
housing in the fall of 2021.
Detailed Summary: The city is in the midst of a renovation project on two houses at 1194 Pine
Street which include one building with two three-bedroom units and one building with a single two
bedroom unit. Muskegon Public Schools has as many as 50 new teachers arriving this fall
including 4 Spanish immersion teachers arriving from Spain. The expectation is that many of the
new teachers will be looking for good rental options.
Staff prefer these new teachers live in the community where they are teaching. The city benefits
by bringing young professionals into a core neighborhood, and the school district benefits by
employing staff that understand the community where their students live.
The lead paint program could also use one or more of the units to house families while lead is
abated in their homes. These families are currently placed in hotel rooms for weeks at a time with
no access to a kitchen, laundry facilities, or places for their children to play.
Staff expects to earn $3,750 in monthly rent from the three units. Staff intends to find a buyer for
the property that will continue the established leases once we have proven the rental units are
profitable.
Amount Requested: None Amount Budgeted: N/A
Fund(s) or Account(s): N/A Fund(s) or Account(s): N/A
Recommended Motion:
Direct staff to develop lease agreements for the city owned property located at 1192 an 1194 Pine
Street with new Muskegon Public Schools teachers in need of rental housing.
Check if the following Departments need to approve the item first:
Police Dept.
Fire Dept.
IT Dept.
For City Clerk Use Only:
Commission Action:
Agenda Item Review Form
Muskegon City Commission
Commission Meeting Date: 7/27/21 Title: Amendment to Harbour Towne PUD
Submitted By: Mike Franzak Department: Planning
Brief Summary: Request for an amendment to the Harbour Towne Planned Unit Development to
allow for a storage container to be placed at 3505 Marina View Point (Dockers).
Detailed Summary: A motion to recommend denial of the request was passed by the Planning
Commission by a 5-2 vote at their June meeting. The City Commission then requested that the case
go back to the Planning Commission after the owner works closer with the Harbour Towne
Association. At the July 15 meeting, Barb Vukits, President of Harbour Towne Condominium
Association, said that Harbour Towne wants Dockers to be successful, but they also want the area to
be maintained and look nice, not only for residents of Harbour Towne, but for all of Muskegon. They
would also appreciate that unused equipment be stored appropriately and not left out in and around
the restaurant. And they ask that the structure that gets put there be architecturally consistent, not
necessarily match Harbour Towne Condos, but something that would blend in to the surrounding
architecture.
The Planning Commission unanimously (8-0, 1 absent) voted to send the issue back to the City
Commission with the original recommendation (against the proposal).
Amount Requested: Amount Budgeted:
Fund(s) or Account(s): Fund(s) or Account(s):
Recommended Motion: To approve or deny the request for an amendment to the Harbour Towne
Planned Unit Development to allow for a storage container to be placed at 3505 Marina View
Point.
Check if the following Departments need to approve the item first:
Police Dept.
Fire Dept.
IT Dept.
For City Clerk Use Only:
Commission Action:
PLANNING COMMISSION EXCERPT
Hearing, Case 2021-18: Request for an amendment to the Harbour Towne Planned Unit Development to allow for
a storage container to be placed at 3505 Marina View Point (Dockers).
SUMMARY
1. The property is part of the Harbour Towne Planned Unit Development (PUD).
2. A storage building was not part of the original PUD, so it requires an amendment to the PUD.
3. The container is currently located on site and was being used temporarily during construction. The
applicant is now in need for permanent storage for the restaurant facility. The applicant is proposing to
paint the container and add murals to it as well.
4. The container is larger than 200 sf (320 sf), so the Inspections Department would require a building permit
for it to become a permanent structure.
5. Notice was sent to applicants within 300 feet of the property. At the time of this writing, staff had received
one comment from Chris and Beth Cok, 1466 W Harbour Towne Cir who are opposed to a container and
would prefer similar construction materials as used in the restaurant building.
6. Please see the enclosed site plan and rendering.
Current Picture of Container. Trailer to be Removed.
CITY OF MUSKEGON
RESOLUTION #2021-
RESOLUTION TO AMEND THE PLANNED UNIT DEVELOPMENT FOR
HARBOUR TOWNE
WHEREAS, a petition to amend the Planned Unit Development at 3505 Marina Point View has been received;
and,
WHEREAS, proper notice was given by mail and publication and public hearings were held by the City
Planning Commission and by the City Commission to consider said petition, during which all interested persons
were given an opportunity to be heard in accordance with provisions of the Zoning Ordinance and State Law;
and
WHEREAS, the proposed amendment is to allow a storage container to be placed at Dockers Restaurant, 3505
Marina Point View; and
NOW, THEREFORE, BE IT RESOLVED that the amendment to the final Planned Unit Development is hereby
approved.
Adopted this 22nd day of June 2021
Ayes:
Nays:
Absent:
By:
Stephen J. Gawron
Mayor
Attest:
Ann Meisch
Clerk, City of Muskegon
CERTIFICATE
(Amendment to PUD at 3505 Marina Point View)
The undersigned, being the duly qualified clerk of the City of Muskegon, Muskegon County, Michigan,
does hereby certify that the foregoing is a true and complete copy of a resolution adopted by the City
Commission of the City of Muskegon, at a regular meeting of the City Commission on the 22nd day of June,
2021, at which meeting a quorum was present and remained throughout, and that the original of said ordinance
is on file in the records of the City of Muskegon. I further certify that the meeting was conducted and public
notice was given pursuant to and in full compliance with Act No. 267, Public Acts of Michigan of 1976, as
amended, and that minutes were kept and will be or have been made available as required thereby.
DATED: ___________________, 2021. _______________________________________
Ann Meisch
Clerk, City of Muskegon
R
CHANNEL VIEW POINT
andrea j riegler, architect pllc
231-557-0325
[email protected]
63' - 8"
24' - 0"
26
8
12' - 0"
GREENSPACE
WITH NEW TREES
AND SHRUBS
12' - 0"
21' - 3 1/2"
EDGE OF
EXISTING EXISTING STORAGE
WIDTH OF NEW PARKING AREA
PAVEMENT CONTAINER TO BE
PAINTED AS SHOWN
79' - 6"
ON RENDERINGS
32' - 9"
34' - 2 1/2"
BELOW
40' - 0" 6"
9' -
42
20' - 0"
20' - 5 1/2"
9' - 6"
12' - 0"
NEW GREENSPACE
44' - 6" W/TREES/SHRUBS
9' - 6"
NEW GREENSPACE
12' - 0"
DEPTH OF NEW PARKING AREA
W/TREES/SHRUBS
20' - 5 1/2"
9' -
6"
42
34' - 2 1/2"
32' - 9"
EXISTING DUMPSTER
33' - 2 1/2"
ENCLOSURE TO REMAIN
21' - 3 1/2"
20' - 8"
A
RIN
MA W
VIE INT
PO
22
EXISTING LANDSCAPING TO REMAIN
SCOPE OF PROJECT 05/16/21:
No. Description Date
RESTRIPE PARKING TO INCLUDE A TOTAL OF 140 SPACES
SITE - PARKING
1
1" = 20'-0"
NORTH
Docker's Fish House
.
3505 Marina View Point
EXISTING STORAGE CONTAINER | VIEW FROM PARKING LOT Site Plan
Project number 19008
Date 05/16/21
Drawn by AJR
EXISTING STORAGE CONTAINER | 3D RENDERING C1
Scale 1" = 20'-0"
Agenda Item Review Form
Muskegon City Commission
Commission Meeting Date: 7/27/21 Title: Rezoning of 1128 Roberts St
Submitted By: Mike Franzak Department: Planning
Brief Summary: Request to rezone the property at 1128 Roberts St from R-1 Single-Family
Residential Low Density to MC Medical Care, by Fresh Coast Alliance.
Detailed Summary: The Planning Commission unanimously (8-0, one absent) recommended
approval of the rezoning and also unanimously approved the special use permit, contingent upon
the rezoning approval by the City Commission. Please see the comments received before the
Planning Commission meeting was held. These were all in favor of the proposal, however, none of
them came from neighbors that were noticed by mail. There were a few neighbors at the meeting
that were not in favor of the request.
Amount Requested: Amount Budgeted:
Fund(s) or Account(s): Fund(s) or Account(s):
Recommended Motion: To (approve/deny) the request to rezone the property at 1128 Roberts St
from R-1 Single-Family Residential Low Density to MC Medical Care,
Check if the following Departments need to approve the item first:
Police Dept.
Fire Dept.
IT Dept.
For City Clerk Use Only:
Commission Action:
Planning Commission Excerpt
SUMMARY
1. The property is zoned R-1, Low Density Single Family Residential.
2. The lot measures 2.3 acres and has an existing building that measures 15,500 feet.
3. Please see the enclosed attachment from the applicant regarding their current and proposed uses. They
are currently operating out of a portion of the building for social support and community benefit purposes
related to the church. They are proposing to use the vacant land on site to develop two housing units for
inpatient recovery support services.
4. A small 535 sf addition is proposed to the existing building.
5. The two proposed housing units would both measure 4,772 sf and include parking lot additions. It would
also include the addition of a garage. The Muskegon County Drain Commissioner would have to approve
the stormwater plan for these additions.
6. Both uses would require a rezoning to Medical Care. Any use that involves lodging of people requires a
special use permit.
7. Notice was sent to applicants within 300 feet of the property. At the time of this writing, staff had received
several emails (enclosed) in support of the project, however, none of them appear to be residents of the
neighborhood.
Existing building on site, north side of property
Vacant property on south side of property
Zoning Map
Aerial Map
CITY OF MUSKEGON
MUSKEGON COUNTY, MICHIGAN
ORDINANCE NO.
An ordinance to amend the zoning map of the City to provide for a zone change for 1128 Roberts St from R-1, Single
Family Low Density Residential to MC, Medical Care
THE CITY COMMISSION OF THE CITY OF MUSKEGON HEREBY ORDAINS:
The zoning map of the City of Muskegon is hereby amended to change the zoning for 1128 Roberts St from R-1, Single
Family Low Density Residential to MC, Medical Care
CITY OF MUSKEGON SEC 28 T10N R16W S 128 FT OF N 966 FT OF E 5 ACRES OF W 10 ACRES NW 1/4 NE
1/4 ALSO E 132 FT OF W 165 FT NW 1/4 NE 1/4 SD SEC EXC N 661.6 FT NW 1/4 NE 1/4This ordinance adopted:
Ayes:
Nayes:
Adoption Date:
Effective Date:
First Reading:
Second Reading:
CITY OF MUSKEGON
By: __________________________
Ann Meisch, MMC
City Clerk
CERTIFICATE (Rezoning 1128 Roberts St from R-1 to MC)
The undersigned, being the duly qualified clerk of the City of Muskegon, Muskegon County, Michigan, does hereby
certify that the foregoing is a true and complete copy of an ordinance adopted by the City Commission of the City of
Muskegon, at a regular meeting of the City Commission on the 27th day of July, at which meeting a quorum was present
and remained throughout, and that the original of said ordinance is on file in the records of the City of Muskegon. I
further certify that the meeting was conducted and public notice was given pursuant to and in full compliance with the
Michigan Zoning Enabling Act, Public Acts of Michigan No. 33 of 2006, and that minutes were kept and will be or have
been made available as required thereby.
DATED: ___________________, 2021 ________________________________
Ann Meisch, MMC
Clerk, City of Muskegon
Publish Notice of Adoption to be published once within ten (10) days of final adoption.
CITY OF MUSKEGON
NOTICE OF ADOPTION
Please take notice that on July 27, 2021, the City Commission of the City of Muskegon adopted an ordinance
amending the zoning map to provide for the change of zoning for 1128 Roberts St from R-1 to MC:
CITY OF MUSKEGON SEC 28 T10N R16W S 128 FT OF N 966 FT OF E 5 ACRES OF W 10 ACRES NW 1/4 NE
1/4 ALSO E 132 FT OF W 165 FT NW 1/4 NE 1/4 SD SEC EXC N 661.6 FT NW 1/4 NE 1/4
Copies of the ordinance may be viewed and purchased at reasonable cost at the Office of the City Clerk in the City Hall,
933 Terrace Street, Muskegon, Michigan, during regular business hours.
This ordinance amendment is effective ten days from the date of this publication.
Published ____________________, 2021 CITY OF MUSKEGON
By ___________________________
Ann Meisch, MMC
City Clerk
---------------------------------------------------------------------------------------------------------------------
PUBLISH ONCE WITHIN TEN (10) DAYS OF FINAL PASSAGE.
Account No. 101-80400-5354
S TATE OF MICHIGAN
GRETCHEN WHITMER DEPARTMENT OF CORRECTIONS HEIDI E. WASHINGTON
GOVERNOR LANSING DIRECTOR
July 7, 2021
City of Muskegon
Planning Commission
933 Terrace St.
Muskegon, MI 49443
Dear Planning Commission:
I am writing in support of Fresh Coast Alliance and the request to rezone the property at 1128
Roberts St. for development of their proposed project. The Muskegon Parole and Muskegon
Probation Offices have had a professional relationship with Fresh Coast Alliance and their
predecessor since 2013. Representatives from Fresh Coast Alliance have always displayed
professionalism and a heart to serve our population of returning citizens with many valuable
services.
Fresh Coast Alliance started the CLEAR program in Muskegon in 2016 and this serves as a
mentoring program for residents who have a felony conviction or have been incarcerated. This
group has also partnered with local law enforcement to develop a relationship outside of the
structure of criminal justice. None of our returning citizens have been forced to attend the
CLEAR group, yet the attendance has been outstanding. This is credited to Fresh Coast Alliance
and the quality of their staff and program.
Fresh Coast Alliance is community based and serves the entire Muskegon community, working
with anyone in need of services. Our years of experience working with Fresh Coast Alliance has
proven they show great appreciation for the residents of Muskegon and put the interests of the
citizens above their own.
Not only are they a tremendous organization, but their proposal for this property will serve a
need within the community for programming, services, and treatment. There is a gap in services
for our population of returning citizens who are often referred out of the area to receive
specialized programming in Grand Rapids, Holland, and Kalamazoo. This can have a negative
impact on outcomes when local citizens are sent to another community to receive programming
because they are often away from their family and support systems. Having resource for citizens
to receive these services locally will positively benefit both individual citizens and the entire
community.
GRANDVIEW PLAZA • P.O. BOX 30003 • LANSING, MICHIGAN 48909
www.michigan.gov/corrections • (517) 335-1426
Muskegon is fortunate to have such a superb organization like Fresh Coast Alliance within the
community with a heart to serve the citizens. I am in full support for their proposal for 1128
Roberts St. and am certain this proposal will have a positive impact for everyone who walks
through the doors of their new facility.
Please do not hesitate to ask if you should need any further information about my support for
Fresh Coast Alliance and their proposal for 1128 Roberts St. I can be reached on my cell phone
at (616) 916-3916 or [email protected].
Sincerely,
Jonathan Timmers, Region Manager
Michigan Department of Corrections
FOA - Region 4B
GRANDVIEW PLAZA • P.O. BOX 30003 • LANSING, MICHIGAN 48909
www.michigan.gov/corrections • (517) 335-1426
Dear Muskegon Planning Commission Members,
On July 15, you have a hearing regarding a rezoning request from Fresh Coast Alliance. I wish to speak to this all-
important request.
Fresh Coast Alliance provides a holistic approach to help returning citizens from incarceration. Their programs are
focused on providing essential skills and services through a very caring, supportive approach to each individual.
I have been a school administrator in a district in Muskegon County for many years: it is crucial that we support,
encourage and care for those around us.
Fresh Coast Alliance is a very well run organization, doing the right things for those in need. This is a wonderful
opportunity.
Please, also do the right thing to provide this to the community.
Most Sincerely,
Pamela Bricker
I am writing to lend my support to Fresh Coast Alliance in their efforts to rezone property. I understand
consideration for said rezoning was to be on the agenda of the July 15th Public Hearing of the Muskegon Planning
Commission.
Fresh Coast Alliance has proven to be a valuable asset to the Muskegon community. The proposed expansion
would provide needed services which have not been available in the area for some time - long term substance use
treatment. As a Mental Health and Substance Abuse Therapist, I appreciate all the help we can ascertain to stem
the tide of the current trends in alcohol and drug use.
Please grant Fresh Coast Alliance the rezoning required in order to strengthen our community. Thank you.
David Neal, MSW CAADC MDiv
Alcohol and Chemical Abuse Consultants
Good afternoon,
Please accept this letter of support for what Fresh Coast Alliance is doing bringing long term care. Here at Kolbe
Detox, which is also new we look forward to being able to send referrals for long term residential after medically
safe detox. Our partnership with Fresh Coast means so much!!
Everyone at Fresh Coast exemplifies professionalism and top-notch care for those transitioning and needing
assistance.
Thank you,
Heather Brown MA LPC CAADC CCS-DP
Behavioral Health Clinical Supervisor
Catholic Charities of West Michigan I Kolbe Detox Center
1713 7th Street
Muskegon, MI 49441
Cell: 616-286-9042
Good Morning Planning Commission,
Fresh Coast Alliance is an amazing program that has been a benefit and blessing to the Muskegon Community. For
the last 5 years, they have had a significant positive impact on the Re-entry and Recovery Communities in the area.
I work in the area of Substance Use and Re-entry every day, and am in long-term recovery myself. I would not be
here it if were not for Fresh Coast Alliance and the work that they do.
I now work as a Recovery Coach in Muskegon County at Hackley Community Care and am also a volunteer for
Fresh Coast Alliance. The Muskegon area continues to have a void when it comes to long-term residential
treatment for Men and Women. Having this facility will allow Muskegon Residents to have a localized place to seek
the treatment that they need. I am excited for the future and fully support Fresh Coast Alliance in their efforts
toward making the Muskegon area a safer place!!! Thanks so much for your time and consideration.
Stephen Thiele
Hackley Community Care Center
Peer Support Specialist/Certified Peer Recovery Coach.
Telephone: 231.733.6808
Cell: 231-944-5218