City Commission Packet 02-24-2009

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  CITY OF MUSKEGON
   CITY COMMISSION MEETING
                 FEBRUARY 24, 2009
 CITY COMMISSION CHAMBERS @ 5:30 P.M.
                             AGENDA

CALL TO ORDER:
PRAYER:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
HONORS AND AWARDS:
  A. Honorary Ambassador Awards.
INTRODUCTIONS/PRESENTATION:
CONSENT AGENDA:
  A. Approval of Minutes. CITY CLERK
  B. Fireworks Display Permit for the Shrine Circus. CITY CLERK
  C. Upgrade of Verint Software for Security Camera System.       WATER
     FILTRATION
  D. Seasonal and Temporary Services Provider Contract. CIVIL SERVICE
PUBLIC HEARINGS:
  A. 2009 – 2010 Community Development Block Grant/HOME Funding.
     COMMUNITY & NEIGHBORHOOD SERVICES
COMMUNICATIONS:
CITY MANAGER’S REPORT:
UNFINISHED BUSINESS:
  A. Concurrence with the Housing Board of Appeals Notice and Order to
     Demolish 254 Amity. PUBLIC SAFETY
NEW BUSINESS:
  A. Concurrence with the Housing Board of Appeals Notice and Order to
     Demolish the Following. PUBLIC SAFETY
     1126 Kenneth Street (Area 11)
            2125 Bluffton Avenue
   ANY OTHER BUSINESS:
   PUBLIC PARTICIPATION:
   Reminder: Individuals who would like to address the City Commission shall do the following:
   Fill out a request to speak form attached to the agenda or located in the back of the room.
    Submit the form to the City Clerk.
   Be recognized by the Chair.
   Step forward to the microphone.
   State name and address.
   Limit of 3 minutes to address the Commission.
   (Speaker representing a group may be allowed 10 minutes if previously registered with City Clerk.)

   CLOSED SESSION:
   ADJOURNMENT:
ADA POLICY: The City of Muskegon will provide necessary auxiliary aids and services to individuals who
want to attend the meeting upon twenty four hour notice to the City of Muskegon. Please contact Ann
Marie Becker, City Clerk, 933 Terrace Street, Muskegon, MI 49440 or by calling (231) 724-6705 or TDD:
(231) 724-4172.
Date:     February 24, 2009
To:       Honorable Mayor and City Commissioners
From:     Ann Marie Becker, City Clerk
RE:       Approval of Minutes




SUMMARY OF REQUEST: To approve minutes for the February 9th
Commission Worksession, and the February 10th Regular Commission
Meeting.


FINANCIAL IMPACT: None.


BUDGET ACTION REQUIRED: None.


STAFF RECOMMENDATION: Approval of the minutes.
                                        City of Muskegon
                                  City Commission Worksession
                                        February 9, 2009
                                   City Commission Chambers
                                             5:30 PM

                                           MINUTES

2009-10
Present: Commissioners Warmington (arrived 5:45 p.m.), Wierengo, Shepherd, Wisneski,
Gawron, Carter, and Spataro.
Absent: None.

Presentation: Principal Shopping District/Mainstreet.
Steve Vaugn, City of Norton Shores, owner of 605 W. Western Avenue, Chairman of Downtown
Mainstreet, introduced Dan Rinsema-Sybenga.

Dan Rinsema-Sybenga of Downtown Mainstreet gave a power point presentation of the
summary of the Downtown Muskegon Principal Shopping District proposal.

Ed Garner, President of Muskegon Area First, stated that other funding alternatives are still being
evaluated.

Several Commissioners commented or asked for clarification of the proposal.

Commissioner Wisneski is a member of the Mainstreet and a downtown business owner.

Mainstreet will distribute a survey to those in the proposed district and continue fact finding.

Several business owners in the proposed district made comment against a new tax within the
proposed district.

Mayor Warmington left at 7:10 p.m.

Old Central Fire Station Proposal – Greater Muskegon Blue Sky Lions Club.
Mr. Mike Johnson, 141 W. Pontaluna, Norton Shores, District Governor representing 47 clubs of
the Lions Club, made a presentation. The Lions Club is asking for use of the Old Central Fire
Station to run several programs for the youth. Mr. Johnson explained that Commissioner Clara
Shepherd is President of the newly found club.

It is expected that the building will be mostly used on weekends and will not take up parking
spots during the week. The club will service children ages 4 to 18. The club is hoping for a 50
to 100 year lease. Commissioner Spataro suggested a long term lease for a small monthly fee.

Commissioner Carter left at 7:20 p.m.
Mr. Johnson indicated that the National Lions Club has given funds to the local Lions Club to
support the pilot program in Muskegon.

The Manager indicated that it would be a good item to discuss at the goal setting meeting.

Adjournment
Motion by Commissioner Spataro, seconded by Commissioner Shepherd to adjourn at 7:25
p.m.

                                                                   MOTION PASSES



                                                            ________________________
                                                             Ann Marie Becker, MMC
                                                                  City Clerk
     CITY OF MUSKEGON
       CITY COMMISSION MEETING
                     FEBRUARY 10, 2009
    CITY COMMISSION CHAMBERS @ 5:30 P.M.
                                  MINUTES
   The Regular Commission Meeting of the City of Muskegon was held at City
Hall, 933 Terrace Street, Muskegon, Michigan at 5:30 p.m., Tuesday, February 10,
2009.
    Mayor Warmington opened the meeting with a prayer from Vice Mayor
Gawron after which the Commission and public recited the Pledge of
Allegiance to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
   Present: Mayor Stephen Warmington, Vice Mayor Stephen Gawron,
Commissioners Clara Shepherd, Lawrence Spataro, Sue Wierengo, Steve
Wisneski, and Chris Carter, City Manager Bryon Mazade, City Attorney John
Schrier, and City Clerk Ann Marie Becker.
2009-11 HONORS AND AWARDS:
      A. 2008 Suggestion Award Winner. CIVIL SERVICE
SUMMARY OF REQUEST: The Employee Suggestion Award Committee requests
that the 2008 Employee Suggestion Award go to Public Works Customer Service
Representative Terees Williams for her proposal to initiate a fee for water turn-on
and turn-off for vacant home sale inspections rather than continuing to perform
this time consuming service on no cost basis.
STAFF RECOMMENDATION: Staff supports the committee recommendation and
requests approval of this award.
Commissioner Spataro thanked Terees Williams for her suggestion and presented
her with a $250 gift certificate.
2009-12 CONSENT AGENDA:
      A. Approval of Minutes. CITY CLERK
SUMMARY OF REQUEST: To approve the minutes of the Regular Commission
Meeting that was held on Tuesday, January 27th.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
      B. Approval of a Neighborhood Enterprise Zone Certificate. PLANNING &
         ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: An application for a Neighborhood Enterprise Zone
(NEZ) certificate has been received from Vernon and Dorothy Harris for the new
construction of a home in the Marquette Neighborhood at 1259 Marquette
Avenue. The property is located in a Neighborhood Enterprise Zone for new
construction. The application states that the estimated cost for construction will
be $203,250 in materials. The applicant has met local and state requirements for
the issuance of the NEZ certificate. Approval or denial by the City Commission is
required within 60 days of the application date and must be forwarded to the
State Tax Commission.
FINANCIAL IMPACT: Taxation will be 50% of the State average for the next 12
years.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approve issuance of the NEZ certificate.
      C. Liquor License Request for JS Hockey Enterprises, Inc, (L. C. Walker
         Arena) 470 W. Western. CITY CLERK
SUMMARY OF REQUEST:         The Liquor Control Commission is seeking local
recommendation on a request from the City of Muskegon to drop Arena
Concessions Group, LLC and Arena Management Group, LLC as Co-Licensees
and add JS Hockey Enterprises, Inc. as Co-Licensee in the 2008 Class C Licensed
Business with Dance-Entertainment Permit, 9 Bars, and Official Permit (food)
located at L. C. Walker Arena, 470 W. Western Avenue.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: All departments are recommending approval.
      D. YouthBuild Grant. COMMUNITY & NEIGHBORHOOD SERVICES
SUMMARY OF REQUEST: For the Mayor and City Commission to support the CNS
submission of a YouthBuild Grant to the U. S. Department of Labor. The
YouthBuild Program is a job-training program targeted at at-risk youth ages 16 –
24, exposing them to leadership training, educational completion support and
vocational training in housing construction and maintenance. Training is both in
the classroom and hands-on in the field.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To support the submission of the YouthBuild Grant.
COMMITTEE RECOMMENDATION: The grant was endorsed by the steering
committee and reviewed and supported by the Citizen’s District Council.
      E. Equipment Purchase – Concrete Breaker. PUBLIC WORKS
SUMMARY OF REQUEST: Approval to purchase one concrete breaker.
FINANCIAL IMPACT: $8,063.88.
BUDGET ACTION REQUIRED: None, cost will be made up from savings from other
purchases.
STAFF RECOMMENDATION: Approve purchase from BTI Breaker.
      F. Acceptance of First, Second, Jefferson and Market Streets into the
         City’s Street System. ENGINEERING
SUMMARY OF REQUEST: Adopt the resolution, including exhibits A and B,
accepting First, Second, Jefferson, and Market Streets into the City’s street
system.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Adopt the resolution.
      G. Replacement of Compressors on the Chiller at City Hall. ENGINEERING
SUMMARY OF REQUEST: Authorize staff to enter into a $29,859 contract with
Trane to replace the compressors for the chiller at City Hall along with other
necessary items as outlined in the proposal. Trane is being recommended since
they are the soul source for the brand of chiller at City Hall.
FINANCIAL IMPACT:      The cost of $29,859 includes labor, equipment and
materials.
BUDGET ACTION REQUIRED: None at this time. However, some budget
modification might become necessary at the first quarter update in April/May
since this project was budgeted at $28,000.
STAFF RECOMMENDATION: Authorize staff to enter into a contract with Trane to
replace the compressors along with other necessary work as outlined in the
proposal of February 4, 2009.
      H. Amend the Uniform Agreement with Arrow Uniform. PUBLIC WORKS
Removed per staff request.
      I. Appointments to Various Boards and Committees. CITY CLERK
SUMMARY OF REQUEST: To appoint Edwin W. Carter to the Community
Development Block Grant – Citizen’s District Council, Kristy Weberg to the Equal
Opportunity Committee, and David J. Mayville to the Historic District
Commission.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval.
COMMITTEE RECOMMENDATION:            The Community Relations       Committee
approved the appointments at their February 9th meeting.
Motion by Commissioner Spataro, second by Vice Mayor Gawron to approve
the Consent Agenda as read.
ROLL VOTE: Ayes: Spataro, Warmington, Wierengo, Wisneski, Carter, Gawron,
           and Shepherd
            Nays: None
MOTION PASSES
2009-13 NEW BUSINESS:
      A. Wind Turbine Purchase and Installation. CITY MANAGER
SUMMARY OF REQUEST: To approve a letter of intent with the Community
Foundation for Muskegon County to place two SWIFT wind turbines on City
facilities.
FINANCIAL IMPACT: The City’s cost is estimated to be $1,500 - $4,000 per wind
turbine for installation.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: To authorize the City Manager to execute the letter
of intent.
Motion by Commissioner Spataro, second by Commissioner Carter to approve
the request and authorize the City Manager to execute the letter of intent
regarding the Wind Turbine purchase and installation.
ROLL VOTE: Ayes: Warmington, Wierengo, Wisneski, Carter, Gawron, Shepherd,
           and Spataro
            Nays: None
MOTION PASSES
      B. Neighborhood Stabilization Grant.   COMMUNITY & NEIGHBORHOOD
         SERVICES
SUMMARY OF REQUEST: To approve the City of Muskegon Community and
Neighborhood Services office to submit the grant application to the Michigan
State Housing Development Authority for the Neighborhood Stabilization Grant.
The City of Muskegon is slated to receive $1,400,000 under this federal program
being allocated from the U. S. Department of Housing and Urban Development
and being administered through MSHDA.
FINANCIAL IMPACT: Additional funding to assist the City in Neighborhood
Redevelopment activities.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: To approve the submission to MSHDA from the CNS
office of the Neighborhood Stabilization Grant.
COMMITTEE RECOMMENDATION: Information was reviewed and supported by
the Citizen’s District Council.
Motion by Commissioner Carter, second by Commissioner Wierengo to approve
the Neighborhood Stabilization Grant.
ROLL VOTE: Ayes: Wierengo, Wisneski, Carter, Gawron, Shepherd, Spataro, and
           Warmington
           Nays: None
MOTION PASSES
ANY OTHER BUSINESS: Various comments were made.
ADJOURNMENT: The City Commission Meeting adjourned at 5:45 p.m.


                                        Respectfully submitted,




                                        Ann Marie Becker, MMC
                                        City Clerk
Date:      February 24, 2009
To:        Honorable Mayor and City Commissioners
From:      Ann Marie Becker, City Clerk
RE:        Fireworks Display Permit for the Shrine Circus




SUMMARY OF REQUEST: Jordan Productions, Inc. is requesting
approval of a fireworks display permit for February 27th and 28th at the
L. C. Walker Arena. Fire Marshall Metcalf has reviewed the request and
recommends approval contingent on inspection of the fireworks.


FINANCIAL IMPACT: None.


BUDGET ACTION REQUIRED: None.


STAFF RECOMMENDATION: Approval contingent on inspection of the
fireworks and approval of the insurance.
Date:        February 24, 2009
To:          Honorable Mayor and City Commission
From:        Water Filtration
RE:          Upgrade of Verint software for security camera
             system



SUMMARY OF REQUEST:
To accept the proposal by Camtronics, the proprietary vendor, to update
and upgrade the Water Filtration Plant security video monitoring and
archiving software.


FINANCIAL IMPACT:
$11,832.14


BUDGET ACTION REQUIRED:
None. This project is included in the 2009 Filtration Plant budget.


STAFF RECOMMENDATION:
Staff recommends the Mayor and City Commission approve this
software upgrade and update by Camtronics at a cost of $11,832.14.
                                MEMORANDUM

                                     2/12/09

TO:          M. AL-SHATEL, DEPUTY DIRECTOR

FROM:        R. VENEKLASEN, WATER FILTRATION

RE:          VERINT nDVR VIDEO SURVEILANCE SOFTWARE UPGRADE


The Water Filtration Plant 2009 budget included the cost of upgrading the video
monitoring system software and moving the software to a file server from a
desktop PC.

This is a complex system that includes the cameras monitoring the plant
perimeter and grounds but also all the remote sites, including our wholesale
customer supplies, for a total of twenty-five cameras. The majority of the
cameras are fixed but there are six cameras that pan, tilt, and zoom. The system
currently archives all video for a period of thirty days.

The nDVR and IndigoVision software we currently use is outdated and is no
longer supported by the manufacturer or the proprietary vendor. This is due in
part by the purchase of the “Smart Sight” company by “Verint” but is also due to
the technological improvements. In order to move the software to the more
secure and stable file server platform we are required to purchase the current
version.

Included is a proposal and overview information explaining the software upgrade
and move to the file server platform.
                                  CITY COMMISSION MEETING
                                           February 24, 2009


TO:             Honorable Mayor and City Commissioners
FROM:           Karen Scholle, Civil Service Personnel Director
DATE:           February 18, 2009
RE:             Seasonal and Temporary Services Provider Contract


SUMMARY OF REQUEST:
        Approval to negotiate a contract for 2009-2011 seasonal and temporary employment services
        with GoodTemps Temporary Staffing Services.

        RFP solicitation resulted in five proposals, due on January 13, 2009 at 2:00 p.m.
        Proposals were received from:

                Beacon Professional Staffing, Inc., 230 North River, Suite B, Holland, MI 49424
                GoodTemps Temporary Staffing Services, 765 W Norton, Muskegon, MI 49441
                Kelly Services, Inc., 5916 S Harvey, Muskegon, MI 49444
                MANPOWER; 20 West Muskegon Avenue, Muskegon, MI 49440-1317
                Staffing Inc. - Muskegon, 1635 W Sherman Blvd., Muskegon, MI 49440

        A committee consisting of managers and users reviewed proposals and interviewed Manpower
        representatives. While the low bidder, Manpower declined contracting for the positions of Beach
        Maintenance Worker, Lifeguard, Marina Aide, and Playground Leader but rather proposed to
        subcontract for these positions. On February 18, 2009, they notified the City of their inability to
        obtain an agreement with their intended subcontractor.

        GoodTemps Temporary Staffing Services has been the City’s seasonal and temporary
        employment services provider for the past four years. The company performed excellently during
        their contract and was outstanding in terms of flexibility, responsiveness, hiring and orientation
        process, reporting, and commitment to equal employment opportunity. GoodTemps remains fully
        prepared to handle all of the City’s seasonal and temporary staffing needs.

FINANCIAL IMPACT:
        The 2009 projected seasonal and temporary services cost is approximately $700,000.

BUDGET ACTION REQUIRED:
        The 2009 budget allowed for the financial resources.

COMMITTEE RECOMMENDATION:
        The committee unanimously recommends granting approval to negotiate the 2009-2011
        seasonal and temporary services contract with GoodTemps Temporary Staffing Services.

STAFF RECOMMENDATION:
        Staff recommends and requests approval to negotiate the 2009-2011 seasonal and
        temporary services contract with GoodTemps Temporary Staffing Services, contingent upon
        working out agreement terms acceptable to the City Manager and City Attorney.
Community Development Block Grant 2008 - 2009
                                                                            Amount       Admin         CDC          City Comm     City Comm
Organization/Agency                      Activity                          Requested    Recomm         Rec          Prelim Rec.      Final
Love INC                                 Handicap Ramps*                      $5,000       $2,500       $2,500         $2,500        $2,500
American Red Cross                       Senior Transit*                      $5,000       $3,500       $3,500         $3,500        $3,500
West Michigan Veterans                   Food Bank/Transportation*            $3,000       $2,850       $2,850         $2,850        $2,850
Sacred Suds                              Laundry/Shower*                      $6,000       $2,850       $3,000         $3,000        $2,850
COM - DPW                                Senior Transit*                     $62,488      $42,500      $42,500        $42,500       $42,500
COM - Planning CDBG Code Enf             Code Enforcement                    $57,675      $40,000      $40,000        $40,000       $40,000
COM - Planning Comm Economic Dev         Façade                              $15,000       $5,000       $5,000         $5,000        $5,000
COM - CNS CDBG Service Delivery          Delivery Service                    $82,000      $70,000      $70,000        $70,000       $70,000
COM - Finance Bond Repayment             Fire Station Bond                  $149,169     $149,169     $128,169       $128,169      $149,169
HealthCARE                               Health Outreach*                     $3,500       $3,000       $3,000         $3,000        $3,000
Legal Aid                                Legal Services*                      $5,000       $3,500       $3,500         $3,500        $3,500
Legal Aid                                Foreclosure Legal Aid*              $15,000       $8,500      $15,000        $15,000        $8,500
Muskegon Community Health Project        Diabetes*                            $5,000       $2,750       $2,750         $2,750        $2,750
COM - CNS CDBG Administration            Admin **                           $179,000     $168,500     $168,500       $168,500      $168,500
COM - Engineering Street Construction    Street                              $65,000      $48,500      $48,500        $48,500       $48,500
COM - Leisure Services                   Recreation*                         $98,521      $73,000      $73,000        $73,000       $73,000
COM - CNS CDBG Siding                    Siding                             $195,000     $172,500     $162,500       $162,500      $172,500
COM - CNS CDBG Emergency Repair          Emergency Repair                   $200,000     $175,000     $200,000       $200,000      $175,000
COM - Inspections Dangerous Bldgs        Demolition                          $57,500      $43,500      $43,500        $43,500       $43,500
COM - Affirmative Action                 Affirmative Action                  $10,000       $4,500       $4,000         $4,000        $4,500
                                                    Total CDBG Request     $1,218,853   $1,021,619   $1,021,769     $1,021,769    $1,021,619

                                                Total CDBG Allocated        $984,207     $984,207     $984,207       $984,207      $984,207
NOTE:                                        Expected program income         $40,000      $40,000      $40,000        $40,000       $40,000
* Public Service                                                   Total   $1,024,207   $1,024,207   $1,024,207     $1,024,207    $1,024,207
** City CDBG Administration                 Allocated/Request Difference   ($194,646)     $2,588       $2,438         $2,438        $2,588

                                           Total Amt of Public Service*    $208,509     $144,950     $151,600        $151,600      $144,950
                               Public Service mandated Amt 

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