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CITY OF MUSKEGON
CITY COMMISSION MEETING
AUGUST 24, 2010
CITY COMMISSION CHAMBERS @ 5:30 P.M.
AGENDA
CALL TO ORDER:
PRAYER:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
HONORS AND AWARDS:
INTRODUCTIONS/PRESENTATION:
CONSENT AGENDA:
A. Approval of Minutes. CITY CLERK
B. Admiral Petroleum – 531 E. Laketon Avenue, Request for an
Encroachment Agreement. ENGINEERING
C. National Association for County and City Health Officials (NACCHO)
Achieve Grant Administration Agreement Between the City and County
of Muskegon. PLANNING & ECONOMIC DEVELOPMENT
D. Fireworks Display Permit for Muskegon Shoreline Spectacular. CITY
CLERK
E. Budgeted Vehicle Replacement – Six 2011 Crown Victoria Police
Interceptors. PUBLIC WORKS
F. Budgeted Vehicle Replacement – One Regular Cab 2011 Ford F-250
Truck. PUBLIC WORKS
G. Budgeted Vehicle Replacement – Five Extended Cab 2011 Ford F-250
Trucks. PUBLIC WORKS
H. Budgeted Vehicle Replacement – One Extended Cab 4x4 2011 Ford F-
250 Truck. PUBLIC WORKS
I. Consideration of Bids for B-242 Department of Public Works Parking Lot.
ENGINEERING
J. Selection of Vinyl Siding Installer for Fiscal Year 2010 – 2011.
COMMUNITY & NEIGHBORHOOD SERVICES
K. Selection of Vinyl Siding Supplier for Fiscal Year 2010 – 2011.
COMMUNITY & NEIGHBORHOOD SERVICES
L. Contract for Demolition of 1585 Hudson. COMMUNITY &
NEIGHBORHOOD SERVICES
M. Approval of Contractor for Complete Rehabilitation of CNS Homes.
COMMUNITY & NEIGHBORHOOD SERVICES
N. High Service Pump #5. WATER FILTRATION
O. Request to Submit a Grant Application for Temple Street Resurfacing
from Young to Laketon. ENGINEERING
PUBLIC HEARINGS:
A. Review 2009 – 2010 Consolidated Annual Performance Evaluation
Report (CAPER). COMMUNITY & NEIGHBORHOOD SERVICES
COMMUNICATIONS:
CITY MANAGER’S REPORT:
UNFINISHED BUSINESS:
NEW BUSINESS:
A. Designation of Voting Delegates for the Michigan Municipal League
Annual Business Meeting. CITY CLERK
B. Special Event Request – Breakwater Festival, Labor Day Weekend at
Margaret Drake Elliott Park. COMMUNITY & ECONOMIC DEVELOPMENT
C. Concurrence with the Housing Board of Appeals Notice and Order to
Demolish the Following: PUBLIC SAFETY
1237 Pine Street (Area 11)
79 E. Grand Avenue (Area 13)
553 Oak Avenue (Area 11)
148 Allen Avenue (Area 11)
ANY OTHER BUSINESS:
PUBLIC PARTICIPATION:
Reminder: Individuals who would like to address the City Commission shall do the following:
Fill out a request to speak form attached to the agenda or located in the back of the room.
Submit the form to the City Clerk.
Be recognized by the Chair.
Step forward to the microphone.
State name and address.
Limit of 3 minutes to address the Commission.
(Speaker representing a group may be allowed 10 minutes if previously registered with City Clerk.)
CLOSED SESSION:
ADJOURNMENT:
ADA POLICY: The City of Muskegon will provide necessary auxiliary aids and services to individuals who
want to attend the meeting upon twenty four hour notice to the City of Muskegon. Please contact Ann
Marie Becker, City Clerk, 933 Terrace Street, Muskegon, MI 49440 or by calling (231) 724-6705 or TDD:
(231) 724-4172.
Date: August 24, 2010
To: Honorable Mayor and City Commissioners
From: Ann Marie Becker, City Clerk
RE: Approval of Minutes
SUMMARY OF REQUEST: To approve minutes for the August 9th
Commission Worksession Meeting and the August 10th City
Commission Meeting.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
City of Muskegon
City Commission Worksession
August 9, 2010
City Commission Chambers
5:30 PM
MINUTES
2010-70
Present: Commissioners Warmington, Carter, Spataro, Wierengo, Shepherd, and Wisneski.
Absent: Vice Mayor Gawron.
Potential Property Donation to City - Abonmarche.
Cathy Brubaker-Clarke stated that the City has been approached by an anonymous donor who
would like to purchase property for the purpose of providing a natural park or park-like setting
for the public. The property currently being considered is the Abonmarche property, adjacent to
Richard’s Park.
If the City obtains ownership of the property, the Muskegon Conservation District is very
interested in adding this to their lease, along with Richard’s Park. Staff has met with Kathy
Evan’s of WMSRDC who anticipates using NOAA wetland restoration funds to make
improvements to the Abonmarche site immediately upon the City’s taking ownership of the
property. Ms. Evans was also present to answer any questions of Commissioners.
Staff is asking permission to use EPA site assessment funds for the environmental site
assessment which will be needed prior to taking ownership of the property.
The City Commission voiced their approval and to continue forward evaluating the project.
Water System Consortium.
Mayor Warmington and Mr. Mazade will be meeting with Prein and Newhof to evaluate a water
system consortium.
Adjournment.
Motion by Commissioner Carter, seconded by Commissioner Shepherd to adjourn at 5:45
p.m.
MOTION PASSES
________________________
Ann Marie Becker, MMC
City Clerk
CITY OF MUSKEGON
CITY COMMISSION MEETING
AUGUST 10, 2010
CITY COMMISSION CHAMBERS @ 5:30 P.M.
MINUTES
The Regular Commission Meeting of the City of Muskegon was held at City
Hall, 933 Terrace Street, Muskegon, Michigan at 5:30 p.m., Tuesday, August 10,
2010.
Mayor Warmington opened the meeting with a prayer from Elder George
Monroe from the Evanston Avenue Baptist Church after which the Commission
and public recited the Pledge of Allegiance to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present: Mayor Stephen Warmington, Vice Mayor Stephen Gawron,
Commissioners Steve Wisneski, Chris Carter, Clara Shepherd, Lawrence Spataro,
and Sue Wierengo, City Manager Bryon Mazade, City Attorney John Schrier,
and City Clerk Ann Marie Becker.
2010-71 CONSENT AGENDA:
A. Approval of Minutes. CITY CLERK
SUMMARY OF REQUEST: To approve the minutes of the City Commission Meeting
that was held on Tuesday, July 27, 2010.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
B. Fluoride System Evaluation Construction Phase. WATER FILTRATION
SUMMARY OF REQUEST: To authorize staff to enter into an agreement with
Franklin Holwerda Company for construction of the fluoridation system overfeed
protection improvements at the Water Filtration Plant.
FINANCIAL IMPACT: The construction cost is $12,450.
BUDGET ACTION REQUIRED: None, the fluoride system construction cost will be
covered by a grant from the Michigan Department of Community Health – Oral
Health Division.
STAFF RECOMMENDATION: It is staff’s recommendation that the Mayor and City
Commission authorize staff to enter into an agreement with Franklin Holwerda
Company for the fluoride system evaluation construction phase at the Water
Filtration Plant at a cost of $12,450.
C. Rescind Bid for Lead Abatement at 605 Jackson. COMMUNITY &
NEIGHBORHOOD SERVICES
SUMMARY OF REQUEST: On August July 27, 2010, the City Commission approved
the awarding of the bid for Lead Abatement at 605 Jackson to Murphy and Son
Construction LLC.
The contractor was at the meeting and knew of the approval by the City
Commission. Prior to the meeting the contractor was specifically asked if he
would have a problem starting the Lead Abatement on Monday, August 2 and
completing it on Friday, August 6. The contractor said he was ready to go. The
CNS office talked to the contractor on Wednesday, advising him he had to
come in to sign a contract that day. He did not show up until Friday, July 30.
That same afternoon his Lead Abatement contractor came in and had
questions that needed to be cleared up. When we did not hear anything by
5:00 p.m. that day, we decided to rebid the project.
It was imperative we get this completed so our architect could go into the
home and get us drawings for a walk-thru the following week. No one is
allowed on the premises except licensed lead workers during the Lead
Abatement.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To rescind the bid from Murphy and Son
Construction LLC and rebid the project.
D. Certification of MERS Representatives. FINANCE
SUMMARY OF REQUEST: The MERS plan document provides that “the governing
body for each municipality shall certify the names of two delegates to the
Annual Meeting. One delegate shall be a member who is an officer of the
municipality appointed by the governing body of the municipality. The other
delegate shall be a member who is not an officer of the municipality, elected
by the member officer/employees of the municipality.”
Each City bargaining unit selects a member to attend the MERS annual
meeting. The bargaining units have agreed to a rotating system (based on
date of joining MERS) to select one official employee representative. This year
the employee representative will be Pete Hughes from the Fire Union.
FINANCIAL IMPACT: Registration for the MERS conference in Kalamazoo is $185
per person. Additionally, mileage and lodging costs will be incurred.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Certification of Tim Paul and Pete Hughes to be the
City’s officer and employee delegates at the MERS annual meeting in
Kalamazoo September 15-17.
E. Accept Resignation from Board of Review. CITY CLERK
SUMMARY OF REQUEST: To accept the resignation of Jack Rottman from the
Board of Review.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To accept the resignation.
COMMITTEE RECOMMENDATION: The Community Relations Committee
approved this request at their August 9th Meeting.
Motion by Commissioner Spataro, second by Vice Mayor Gawron to approve
the Consent Agenda as read with correction of Item C changing August to July.
ROLL VOTE: Ayes: Carter, Gawron, Shepherd, Spataro, Warmington, Wierengo,
and Wisneski
Nays: None
MOTION PASSES
2010-72 UNFINISHED BUSINESS:
A. SECOND READING: Rezoning Request for a Portion of the Property
Located at 721 E. Laketon Avenue. PLANNING & ECONOMIC
DEVELOPMENT
SUMMARY OF REQUEST: Request to rezone a portion of the property at 721 E.
Laketon Avenue from R-1, Single Family Residential district to B-4, General
Business district, by Micheal David. This would make the entire parcel zoned B-4,
General Business District.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Staff recommends approval of the rezoning.
COMMITTEE RECOMMENDATION: The Planning Commission recommended
approval of the request at their July 15th meeting.
Motion by Commissioner Carter, second by Commissioner Wierengo to approve
the second reading of the rezoning request for a portion of the property located
at 721 E. Laketon Avenue.
ROLL VOTE: Ayes: Gawron, Shepherd, Spataro, Warmington, Wierengo,
Wisneski, and Carter
Nays: None
MOTION PASSES
2010-73 NEW BUSINESS:
A. Muskegon Lake Research Fund. CITY MANAGER
SUMMARY OF REQUEST: The Muskegon Lake Research Fund Committee
Members are requesting that the City offer an option that customers purchasing
an annual boat launch sticker may choose to give a $2 donation to the
Muskegon Lake Research Fund.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: None.
Motion by Commissioner Carter, second by Commissioner Shepherd to approve
the option that customers purchasing an annual boat launch sticker may
choose to give a $2 donation to the Muskegon Lake Research Fund.
Motion and second amended to leave the amount of the donation open.
ROLL VOTE: Ayes: Shepherd, Spataro, Warmington, Wierengo, Wisneski, Carter,
and Gawron
Nays: None
MOTION PASSES
ANY OTHER BUSINESS: Ann Marie Becker, City Clerk, read a thank you from
Commissioner Shepherd for all the kindness, cards and concerns during her and
her family’s time of sorrow at the loss of her grandson, T.J. Thomas.
Commissioner Shepherd has been chosen by the MML to receive an award at
the September conference in Dearborn, MI.
ADJOURNMENT: The City Commission Meeting adjourned at 5:44 p.m.
Respectfully submitted,
Ann Marie Becker, MMC
City Clerk
Date: August 24, 2010
To: Honorable Mayor and City Commissioners
From: Engineering
RE: Admiral Petroleum – 531 E. Laketon Ave
Request for an Encroachment Agreement
SUMMARY OF REQUEST:
Hopp Environmental, on behalf of Admiral Petroleum, is requesting your
permission to install five (5) groundwater monitoring wells in the easterly right-
of-way of McIlwraith St. south of Laketon and within the alleys located to the
west of the Admiral station and west of McIlwraith, as shown in the attached
application.
FINANCIAL IMPACT:
None
BUDGET ACTION REQUIRED:
None
STAFF RECOMMENDATION:
To approve the encroachment agreement subject to the supplemental
conditions and compliance with the necessary insurance requirements.
COMMITTEE RECOMMENDATION:
None
C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK8\Admiral Petroleum 2010 req.doc
SUPPLEMENTAL CONDITIONS
1- The grantee shall be fully responsible for the maintenance of the wells
and any relocation that becomes necessary to facilitate other
improvements within the right of way (s).
2- If approved (by the City Commission), a permit to work in the right of
way must be obtained from the Engineering Department before any
work begins.
3- Insurance: LICENSEE shall at all times, carry liability insurance in
such amounts as are satisfactory to the City (attached). The provision
for liability insurance set forth shall remain in full force and effect in
lieu of any other insurance requirement, provided that the City shall be
given thirty days written notice before a change in coverage may
occur.
4- The City and/or its agent are not responsible for any damage to the
facilities.
C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK8\Admiral Petroleum 2010 req.doc
Commission Meeting Date: Aug. 24, 2010
Date: Aug. 10, 2010
To: Honorable Mayor & City Commission
From: Planning & Economic Development Department
RE: National Association for County and City Health
Officials (NACCHO) Achieve Grant Administration
Agreement Between the City and County of
Muskegon
SUMMARY OF REQUEST: The County of Muskegon obtained a NACCHO Achieve
Grant for improvements in the Jackson Hill Neighborhood in March 2009. Leisure
Services staff have assisted with the grant administration, along with County Health
Department staff. Since the funds are being spent in the City of Muskegon, we have
agreed that it is beneficial for the City to administer the grant funds. The total funds
available for the project to the Jackson Hill Neighborhood are $23,750. The
Community Health Action and Response Team (CHART) have determined that the
funds will be spent for community gardens at Marquette School, Aamodt Park and
Steele School. They are working on some additional projects, as well. The attached
Agreement outlines the process for reimbursement.
FINANCIAL IMPACT: The City of Muskegon will ensure that only receipts that have
been approved in the Achieve budget, and include signatures from the CHART
Chairperson and Treasurer, are paid. In no cases will the budgeted line item be
exceeded. NACCHO will reimburse the City for expenditures.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the attached Agreement and authorize
the Mayor’s signature.
COMMITTEE RECOMMENDATION: None.
AGREEMENT BETWEEN
THE COUNTY OF MUSKEGON
Herein referred to as “Public Health” or “PHMC”
AND
CITY OF MUSKEGON
I. PURPOSE:
The purpose of this Agreement is to execute an award from the National Association for County
and City Health Officials (NACCHO) (contract number #2009-110503).
II. BACKGROUND:
In March of 2009, PHMC was awarded funding from NACCHO to support the formation of a
Community Health Action and Response Team (CHART) in the neighborhood of Jackson Hill in
the City of Muskegon. Under this agreement, PHMC partnered with Jackson Hill neighborhood
residents as well as the City of Muskegon and attended a series of trainings (coaches meeting in
April 2009 and a CHART meeting in July of 2009) targeted at introducing and encouraging the
understanding of the relationship between the current and future health status of residents and
how current environmental conditions can play a role in the health of residents. As a final
deliverable for the grant of March 2009, the CHART was asked to produce a Community Action
Plan (CAP) to address community needs. The approved CAP is attached to this Agreement and
incorporated by reference.
PHMC was awarded funding to support the implementation of the CAP as approved by
NACCHO. For reasons of efficiency, PHMC has requested that the City of Muskegon provide
oversight of activities and expenditures as well as provide needed services at cost to the
Muskegon Jackson Hill CHART to implement and execute the NACCHO approved CAP.
III. FINANCIAL INFORMATION:
PHMC will reimburse the City of Muskegon for all associated costs up to the amount of
$23,750.00 as described in the approved CAP. These activities include, but are not limited to,
consultation and labor services for garden development, policy implementation, meeting room
fees, and printing. The City of Muskegon should reference account number 6443 when
requesting reimbursement from PHMC.
All expenses submitted to the City of Muskegon by the Muskegon Jackson Hill CHART for
reimbursement, must include initials (signifying approval) of CHART president, treasurer, and
secretary.
IV. AGREEMENT TERM:
The term of this agreement shall begin October 1, 2009 and shall continue in effect until
September 29, 2010 unless earlier terminated in accordance with the terms herein. Expiration of
the term or termination of this Agreement shall not extinguish any rights or obligations of the
parties that have accrued prior thereto.
V. RESPONSIBILITIES:
PHMC
1. Provide oversight for the implementation of activities and strategies identified in the CAP.
2. Participate in bi-monthly ACHIEVE policy webinars.
3. Participate in bi-monthly technical assistance calls with other NACCHO ACHIEVE
communities.
4. Participate in evaluation and data collection, including working with Altarum Institute and
submitting a progress report on a semi-annual basis.
5. Complete a technical assistance needs assessment to help identify topic areas and training
approaches that meet the needs of coaches and CHARTs.
6. Complete a reassessment of the Community Health Assessment and Group Evaluation
(CHANGE), a tool that assesses community assets and potential areas for improvement.
7. Resubmit the CAP.
City of Muskegon
1. Participate in PHMC responsibilities as required by this Agreement.
2. Provide administration and oversight of the approved project including bid approvals and
payments.
3. Provide technical assistance to the CHART on acquiring city services and carrying out
activities according to City of Muskegon ordinance, rules, and procedures.
4. Provide direct reimbursement for Muskegon Jackson Hill CHART activities.
5. Invoice PHMC on a periodic basis for reimbursement from NACCHO for approved
Muskegon Jackson Hill CHART related activities.
VI. OTHER REQUIREMENTS:
PHMC will reimburse the City of Muskegon for expenses in relation to this agreement up to
$23,750.00. PHMC will not reimburse the City of Muskegon for expenses incurred after
September 29, 2010. In order to receive reimbursement, the final invoice must be received by
PHMC no later than October 15, 2010 as PHMC is required to submit final invoice to NACCHO
no later than 45 calendar days after the end of this agreement (September 29, 2010).
All invoices must itemize all expenses with supporting documentation for each itemized
expense.
Invoicing
Attention: Nancy Bramer
ACHIEVE 6443
Public Health – Muskegon County
209 E. Apple Avenue
Muskegon, MI 49442
[email protected]
231-724-1201
VII. MODIFICATION OR TERMINATION:
This agreement will become effective upon signature by all parties. Either party may terminate
this Agreement upon at least fifteen (15) days prior written notice to the other party. NACCHO
and PHMC will pay City of Muskegon for services rendered through the date of termination.
VIII. ASSIGNMENT
Lessee shall not assign any of its rights nor transfer any of its obligations under this Agreement
without the prior written consent of PHMC and any attempt to so assign or so transfer without
such consent shall be void and without legal effect and shall constitute grounds for termination.
IX. REMEDIES NOT EXCLUSIVE
No remedy herein conferred upon or reserved to PHMC is intended to be exclusive of any other
remedy or remedies, and each and every such remedy, to the extent permitted by law, shall be
cumulative and in addition to any other remedy given hereunder or now or hereafter existing at
law or in equity or otherwise.
X. NO WAIVER OF DEFAULT
No delay or omission of PHMC to exercise any right or power arising upon the occurrence of
any event of default shall impair any such right or power or shall be construed to be a waiver of
any such default or an acquiescence therein; and every power and remedy given by this
Agreement to PHMC shall be exercised from time-to-time and as often as may be deemed
expedient in the sole discretion of PHMC.
XI. INDEMNIFICATION
To the fullest extent permitted by law, City of Muskegon shall defend, indemnify, and hold
harmless PHMC, its subsidiaries, departments, divisions, and agencies and their respective
officials, officers, directors, employees, and agents from and against any and all liability,
litigation, causes of action, and claims, by whomsoever brought or alleged, and regardless of the
legal theories upon which based, and from and against all losses, costs, expenses, and fees and
expenses of attorneys and expert witnesses resulting, therefrom on account of, relating to, or
arising out of bodily injury or death of any person, or on account of damage to property,
including loss of use thereof, arising or allegedly arising out of or resulting from the work. The
foregoing indemnity of PHMC shall include, but not be limited to, claims alleging or involving
the negligence of City of Muskegon, its employees, subcontractors, or the joint negligence of
City of Muskegon, its employees, subcontractors, and/or PHMC, but shall not extend to liability
found by way of final judgment to have resulted from the sole negligence of PHMC.
XII. SEVERABILITY
If any one or more of the provisions contained herein shall for any reason be held to be invalid,
illegal or unenforceable in any respect, then such provision or provisions shall be deemed
severable from the remaining provisions hereof, and such invalidity, illegality or
unenforceability shall not affect any other provision hereof, and this Agreement shall be
construed as if such invalid, illegal or unenforceable provision had never been contained herein.
XIII. ENTIRE AGREEMENT AND AMENDMENT
In conjunction with the matters considered herein, this Agreement contains the entire
understanding and agreement of the parties and there have been no promises, representations,
agreements, warranties or undertakings by any of the parties, either oral or written, of any
character or nature hereafter binding except as set forth herein. This Agreement may be altered,
amended or modified only by an instrument in writing, executed by the parties to this Agreement
and by no other means. Each party waives their future right to claim, contest or assert that this
Agreement was modified, canceled, superceded or changed by any oral agreements, course of
conduct waiver or stopped.
XIV. TERMS AND CONDITIONS
The terms and conditions used in this Agreement shall be given their common and ordinary
definition and will not be construed against either party.
IN WITNESS WHEREOF, the parties have executed this Agreement.
PUBLIC HEALTH - MUSKEGON COUNTY
Dated: _________________, 2010 By: _____________________________________
Kenneth A. Kraus, Public Health Director
CITY OF MUSKEGON
Dated: ___________________, 2010 By: _____________________________________
Date: August 24, 2010
To: Honorable Mayor and City Commissioners
From: Ann Marie Becker, City Clerk
RE: Fireworks Display Permit for Muskegon Shoreline
Spectacular
SUMMARY OF REQUEST: Shoreline Foundation, Inc. is requesting
approval of a fireworks display permit for September 5th at the
Muskegon Shoreline Spectacular. Fire Marshall Metcalf has reviewed
the request and recommends approval contingent on inspection of the
fireworks.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval contingent on inspection of the
fireworks.
Date: 08/24/10
To: Honorable Mayor and City Commission
From: DPW
RE: Budgeted Vehicle Replacement
SUMMARY OF REQUEST: Approval to purchase six 2011 Crown Victoria
Police Interceptors.
FINANCIAL IMPACT: $130,860.00
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approve purchase from Vanderhyde Ford.
Memorandum
To: Honorable Mayor and City Commissioners
From: DPW
Date: 08/24/10
Re: Budgeted Vehicle Replacement
The Equipment Division has scheduled the replacement of six Crown Victoria
Police Interceptors for 2010. These vehicles will be set up with video systems, light
bars, and radar units and be used as police patrol vehicles.
We have requested prices from area dealers as well as the statewide purchasing
contract. The equipment Division is recommending Vanderhyde Ford. Attached is a
summary of the bids.
In accordance with established purchasing policy, we are requesting permission
to purchase six Ford Crown Victoria Police Interceptors from Vanderhyde Ford.
1
Equipment Purchase - 2010
State Bid Great Lakes Ford Fremont Ford Vanderhyde Ford
3942 W. Lansing 2469 E. Apple Ave 7148 W. 48th 345 N. Main
Type of Vehicle Perry Mi 48872 Muskegon Mi 49442 Fremont Mi. 49412 Cedar Springs Mi. 49319
6 Crown Victoria $21,992.00 $21,832.00 $22,128.00 $21,810.00
Police Interceptors
Total $131,952.00 $130,992.00 $132,768.00 $130,860.00
Date: 08/24/10
To: Honorable Mayor and City Commission
From: DPW
RE: Budgeted Vehicle Replacement
SUMMARY OF REQUEST: Approval to purchase one regular cab 2011Ford
F-250 Truck from Vanderhyde Ford.
FINANCIAL IMPACT: Total Cost $18,295.00
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approve the purchase.
Memorandum
To: Honorable Mayor and City Commissioners
From: DPW
Date: 08/24/2010
Re: Budgeted Vehicle Replacement
The Equipment Division has scheduled the replacement of one of our
Parks Department pickup trucks for 2010. This truck is used to haul
mowers, deliver supplies to and from our parks, and on general
construction and maintenance activities.
We have requested prices from area dealers as well as the statewide
purchasing contracts. Attached is a summary of the bids.
In accordance with established purchasing policy, we are requesting
permission to purchase one 2011 Ford F-250 from Vanderhyde Ford.
1
Equipment Purchase - 2010
State Bid Great Lakes Ford Fremont Ford Vanderhyde Ford
3942 W. Lansing 2469 E. Apple Ave 7148 W 48th 345 North Main
Type of Vehicle Perry Mi 48872 Muskegon Mi 49442 Fremont ,Michigan Cedar Springs Mi 49319
2011 Ford F-250 $18,476.00 $18,371.00 $18,564.00 $18,295.00
Date: 08/24/10
To: Honorable Mayor and City Commission
From: DPW
RE: Budgeted Vehicle Replacement
SUMMARY OF REQUEST: Approval to purchase five extended cab 2011Ford
F-250 Trucks from Vanderhyde Ford.
FINANCIAL IMPACT: Total Cost $96,240.00
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approve the purchase.
Memorandum
To: Honorable Mayor and City Commission
From: DPW
Date: 08/24/10
Re: Work Truck Replacement
The Equipment Division has scheduled the replacement of five
Water and Sewer Department trucks for this year. These vehicles are
used for a variety of activities including water meter setting, Miss Dig
staking, and general construction work.
We have requested prices from area dealers as well as the statewide
purchasing contract. The Equipment Division is recommending
Vanderhye Ford. Attached is a summary of the bids.
In accordance with established purchasing policy, we are requesting
permission to purchase five 2011Ford F-250 trucks from Vanderhyde
Ford.
1
Equipment Purchase - 2010
State Bid Great Lakes Ford Fremont Ford Vanderhyde Ford
3942 W. Lansing 2469 E. Apple Ave 7148 W 48th 345 North Main
Type of Vehicle Perry Mi 48872 Muskegon Mi 49442 Fremont ,Michigan Cedar Springs Mi 49319
2011 Ford F-250 $19,315.00 $19,418.00 $19,567.00 $19,248.00
Total for 5 $96,575.00 $97,090.00 $97,835.00 $96,240.00
Date: 08/24/10
To: Honorable Mayor and City Commission
From: DPW
RE: Budgeted Vehicle Replacement
SUMMARY OF REQUEST: Approval to purchase one extended cab 4X4
2011Ford F-250 Truck from Vanderhyde Ford.
FINANCIAL IMPACT: Total Cost $23,038.00
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approve the purchase.
Memorandum
To: Honorable Mayor and City Commissioners
From: DPW
Date: 08/24/2010
Re: Budgeted Vehicle Replacement
The Equipment Division has scheduled the replacement of the
filtration plant truck for 2010. This truck is used to collect water
samples for the City, County, Township, and North Muskegon. It is also
used to perform routine maintenance at the five elevated tanks, and three
booster stations. In the winter, it is used to plow snow at the filtration
plant and remote sites to keep them accessible.
We have requested prices from area dealers as well as the statewide
purchasing contracts. Attached is a summary of the bids.
In accordance with established purchasing policy, we are requesting
permission to purchase one 2011 Ford F-250 extended cab 4x4 from
Vanderhyde Ford.
1
Equipment Purchase - 2010
State Bid Great Lakes Ford Fremont Ford Vanderhyde Ford
3942 W. Lansing 2469 E. Apple Ave 7148 W 48th 345 North Main
Type of Vehicle Perry Mi 48872 Muskegon Mi 49442 Fremont ,Michigan Cedar Springs Mi 49319
2011 Ford F-250 $23,176.00 $23,105.00 $23,298.00 $23,038.00
Extended Cab 4X4
Date: August 24, 2010
To: Honorable Mayor and City Commissioners
From: Engineering
RE: Consideration of Bids for:
B-242 Department of Public Works Parking Lot
_______________________________________________________________
SUMMARY OF REQUEST:
Award the Department of Public Works Parking Lot project to Wood Trucking Company
out of Muskegon. They were the lowest responsible bidder with a total bid price of
$58,933.50 (see attached bid tabulation).
FINANCIAL IMPACT:
The construction cost of $58,933.50 plus engineering cost, which is estimated at an
additional 15%.
BUDGET ACTION REQUIRED:
None
STAFF RECOMMENDATION:
Award the construction project to Wood Trucking Company.
COMMITTEE RECOMMENDATION:
None
ENGINEERING/COMMON/2010 PROJECT MASTER/PSB/WORD/COMMISSION8-24-10
B-242 DEPARTMENT
OF PUBLIC WORK
BID TABULATION 08/05/10
Contractor ACCURATE EXCAVATORS LLC. MCCORMICK SAND INC. WOOD TRUCKING CO. MICHIGAN PAVING AND MATERIAL
Address ENGINEERS 2821 CENTRAL AVE. 5430 RUSSELL RD. 2075 PARK ST. 3566 MILLCREEK
City/ST/ZIP ESTIMATE MUSKEGON, MI 49445 TWIN LAKE, MI 49457 MUSKEGON, MI 49444 COMSTOCK, MI 49321
# ITEM OF WORK UNIT QUANTITY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE
1 DR STRUCTURE, COVER, ADJUST EACH 3 $400.00 $1,200.00 $400.00 $1,200.00 $150.00 $450.00 $ 450.00 $ 1,350.00 $ 300.00 $ 900.00 $ 300.00 $ 900.00
2 PAVT, REM, MODIFIED S.Y. 5051 $2.30 $11,617.30 $2.30 $11,617.30 $0.85 $4,293.00 $ 1.30 $ 6,566.30 $ 1.00 $ 5,051.00 $ 0.78 $ 3,939.78
3 HMA, 36A TON 834 $65.00 $54,210.00 $65.00 $54,210.00 $62.00 $51,708.00 $ 58.04 $ 48,405.36 $ 60.50 $ 50,457.00 $ 63.93 $ 53,317.62
4 MACHINE GRADING, MODIFIED S.Y. 5051 $1.00 $5,051.00 $1.00 $5,051.00 $1.00 $5,051.00 $ 0.85 $ 4,293.35 $ 0.50 $ 2,525.50 $ 0.40 $ 2,020.40
TOTAL $72,078.30 $61,502.00 $ 60,615.01 $ 58,933.50 $ 60,177.80
Commission Meeting Date: August 24, 2010
Date: August 16, 2010
To: Honorable Mayor and City Commission
From: Community and Neighborhood Services Department
Re: Selection of Vinyl Siding Installer for
Fiscal Year 2010 – 2011
____________________________________________________________
SUMMARY OF REQUEST: To approve Community and Neighborhood
Services to sign a contract with Mark Tucker Construction, 9121 Holton Road,
Holton, MI, and Cutting Edge, 766 Chatterson Road, Muskegon, MI to install
vinyl siding at an agreed price of $50.00 (fifty dollars) per building square for the
Vinyl Siding Program’s 2010 – 2011 fiscal year. Last year’s price was $55.00
per building square
The Community and Neighborhood Services office received two other bids from
vinyl siding installers:
• 4 Star Builders, Inc - 3326 Lenedo Ste C, Muskegon, 49444 $55.00
• Gray Space Construction - 601 Amity, Muskegon, 49442 $260.00
FINANCIAL IMPACT: Funding will be disbursed from the 2010 – 2011
Community Development Block Grant Vinyl Siding fund.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: To approve request.
COMMITTEE RECOMMENDATION: The funding for the Vinyl Siding Program
was approved by the Commission during the 2010 – 2011 allocation period last
April.
2010 - 2011 CDBG - Vinyl Siding Installers
Bid Results
4 Star Builders Cutting Edge Const Gray Space Const Mark Tucker Const Average Low High
Siding/Estimate $55.00 $50.00 $260.00 $50.00 $103.75 $50.00 $260.00
Fascia $3.00 $1.00 $3.00 $1.00 $2.00 $1.00 $3.00
Soffit $3.00 $1.00 $3.50 $1.00 $2.13 $1.00 $3.50
Door Wrap $25.00 $22.00 $40.00 $25.00 $28.00 $22.00 $40.00
House
Windows Wrap $30.00 $22.00 $50.00 $25.00 $31.75 $22.00 $50.00
Wood $1.00 $1.50 $1.00 $1.17 $1.00 $1.50
Treated Wood/Cedar $1.00 $2.00 $1.00 $1.33 $1.00 $2.00
Fan Fold $15.00 $8.00 $50.00 $10.00 $20.75 $8.00 $50.00
Tyvek $15.00 $10.00 $30.00 $10.00 $16.25 $10.00 $30.00
Tyvek Cap $1.00 $1.00 $2.00 $1.33 $1.00 $2.00
Siding/Estimate $55.00 $50.00 $260.00 $50.00 $103.75 $50.00 $260.00
Fascia $3.00 $1.00 $3.00 $1.00 $2.00 $1.00 $3.00
Soffit $3.00 $1.00 $3.50 $1.00 $2.13 $1.00 $3.50
Door Wrap $25.00 $22.00 $40.00 $25.00 $28.00 $22.00 $40.00
Garage
Windows Wrap $30.00 $22.00 $50.00 $25.00 $31.75 $22.00 $50.00
Wood $1.00 $1.50 $1.25 $1.00 $1.50
Treated Wood/Cedar $1.00 $2.00 $1.50 $1.00 $2.00
Fan Fold $15.00 $8.00 $50.00 $10.00 $20.75 $8.00 $50.00
Tyvek $15.00 $10.00 $30.00 $10.00 $16.25 $10.00 $30.00
Tyvek Cap $1.00 $1.00 $2.00 $1.33 $1.00 $2.00
Commission Meeting Date: August 24, 2010
Date: August 17, 2010
To: Honorable Mayor and City Commission
From: Community and Neighborhood Services Department
Re: Selection of Vinyl Siding Supplier for
Fiscal Year 2010 – 2011
____________________________________________________________
SUMMARY OF REQUEST: To approve the Community and Neighborhood
Services department’s selection of the Vinyl Siding Supplier for 2010 – 2011 fiscal
year. After reviewing all bids, the department selected the bid from Keene
Lumber, located at 346 W. Laketon Avenue, Muskegon, MI, for the price of $48.00
(forty-eight dollars) per building square for white and $50.00 (fifty dollars) per
square for color.
The Community and Neighborhood Services department received three additional
bids from:
• Premier Building Products $53.75 for white
2151 S. Harvey, Muskegon $53.75 for color
• Sethco Lumber $69.99 for white
4566 Apple Ave, Muskegon $72.99 for color
• Weber Lumber Co. $51.00 for white
465 Ottawa, Muskegon $51.00 for color
The above documentation shows the closeness of all the bids; but, because of the
long-term relationship with Keene Lumber as well as them being located in the
City of Muskegon, CNS has selected Keene Lumber to be the 2010-2011 Vinyl
Siding supplier for this fiscal year.
FINANCIAL IMPACT: Funding will be disbursed from the 2010 – 2011
Community Development Block Grant Vinyl Siding fund.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: To approve request.
COMMITTEE RECOMMENDATION: The funding for the Vinyl Siding Program
was approved by the Commission during the 2010 – 2011 allocation period last
April.
Item Keene Lumber Premier Building Sethco Lumber Weber Lumber Average Low High
Per Square (White) $48.00 $53.75 $69.99 $51.00 $55.69 $48.00 $69.99
Per Square (Color) $50.00 $53.75 $72.99 $51.00 $56.94 $50.00 $72.99
J-Channel (White) $3.50 $2.90 $4.95 $3.68 $3.76 $2.90 $4.95
J-Channel (Color) $3.50 $2.90 $4.95 $3.68 $3.76 $2.90 $4.95
F-Channel (White) $5.25 $5.00 $4.86 $5.75 $5.22 $4.86 $5.75
F-Channel (Color) $5.25 $5.00 $4.86 $5.75 $5.22 $4.86 $5.75
Undersill (PC) (White) $3.50 $3.25 $4.86 $3.97 $3.90 $3.25 $4.86
Undersill (PC) (White) $3.50 $3.25 $4.86 $3.97 $3.90 $3.25 $4.86
O/S Corner (PC) White $10.15 $9.35 $15.55 $11.89 $11.74 $9.35 $15.55
O/S Corner (PC) White $10.15 $9.35 $15.55 $11.89 $11.74 $9.35 $15.55
J-Block (White) $6.50 $4.85 $6.92 $7.79 $6.52 $4.85 $7.79
J-Block (Color) $6.50 $4.85 $6.92 $7.79 $6.52 $4.85 $7.79
Recessed J-Block (White) $6.50 $5.25 $7.34 $8.15 $6.81 $5.25 $8.15
Recessed J-Block (Color) $6.50 $5.25 $7.34 $8.15 $6.81 $5.25 $8.15
J-Vent (White) $10.50 $8.75 $11.45 $13.39 $11.02 $8.75 $13.39
J-Vent (Color) $10.50 $8.75 $11.45 $13.39 $11.02 $8.75 $13.39
Intake Louver (White) $16.50 $15.00 $19.83 $13.39 $16.18 $13.39 $19.83
intake Louver (Color) $16.50 $15.00 $19.83 $13.39 $16.18 $13.39 $19.83
10' Starter Strip (Alum) $1.95 $1.75 $2.98 $2.09 $2.19 $1.75 $2.98
10' Starter Strip (Alum) $3.25 $2.95 $7.05 $2.99 $4.06 $2.95 $7.05
Soffit 0.19/Solid (White) $10.90 $10.00 $11.50 $11.99 $11.10 $10.00 $11.99
Soffit 0.19/Solid (Color) $10.90 $10.00 $12.35 $12.29 $11.39 $10.00 $12.35
Soffit 0.19/Vented (White) $10.90 $10.00 $11.50 $11.99 $11.10 $10.00 $11.99
Soffit 0.19/Vented (Color) $10.90 $10.00 $12.35 $12.29 $11.39 $10.00 $12.35
Fascia .024/4' (White) $6.00 $5.00 $7.90 $8.79 $6.92 $5.00 $8.79
Fascia .024/4' (Color) $6.00 $5.00 $8.76 $8.79 $7.14 $5.00 $8.79
Fascia .024/6' (White) $8.30 $7.80 $9.19 $9.29 $8.65 $7.80 $9.29
Fascia .024/6' (Color) $8.30 $7.80 $10.05 $9.49 $8.91 $7.80 $10.05
Fascia .024/8' (White) $10.45 $10.20 $11.92 $11.99 $11.14 $10.20 $11.99
Fascia .024/8' (Color) $10.45 $10.20 $12.77 $12.39 $11.45 $10.20 $12.77
Trim Coil .019 (White) $62.00 $55.00 $83.49 $69.95 $67.61 $55.00 $83.49
Trim Coil .019 (Color) $62.00 $60.00 $83.49 $79.95 $71.36 $60.00 $83.49
1 ½” #25 box N/A N/A N/A $32.95 $32.95 $32.95 $32.95
1 ½” #30 box $29.75 $26.00 $42.74 N/A $32.83 $26.00 $42.74
1 ¾" #25 box N/A N/A N/A $32.95 $32.95 $32.95 $32.95
1 ¾" #30 box $29.75 $35.00 $41.03 N/A $35.26 $29.75 $41.03
2" #25 box N/A N/A N/A $32.95 $32.95 $32.95 $32.95
2" #30 box $29.75 $35.00 $41.03 N/A $35.26 $29.75 $41.03
Trim Nails #1 box (White) $7.50 $6.95 $17.71 $9.23 $10.35 $6.95 $17.71
Trim Nails #1 box (Color) $7.50 $2.80 $17.71 $9.23 $9.31 $2.80 $17.71
Caulk (White) $1.95 $4.25 $2.39 $4.29 $3.22 $1.95 $4.29
Caulk (Clear) $2.95 $4.25 $3.59 $4.39 $3.80 $2.95 $4.39
Caulk (Color) $2.95 $4.25 $3.19 $4.89 $3.82 $2.95 $4.89
Backerboad (Fanfold) $37.00 $18.95 $38.69 $13.75 $27.10 $13.75 $38.69
Backerboad (Core board) $37.00 N/A $13.00 $11.83 $20.61 $11.83 $37.00
House Wrap $50.00 (9 x 100) $75.95 (9 x 150) $74.35 (9 x 100) $47.95
Typar $99.00 (9 x 100) N/A N/A N/A
Tyvek N/A N/A $160.73 (9 x 150) $124.95
Commission Meeting Date: August 24, 2010
Date: August 12, 2010
To: Honorable Mayor and City Commission
From: Community and Neighborhood Services Department
Re: Contract for Demolition of 1585 Hudson
___________________________________________________________
SUMMARY OF REQUEST: To approve for Community and Neighborhood
Services to execute a contract with Press’s LLC, 8081 Holton Duck Lake
Road, Holton, for the demolition of the structure located at 1585 Hudson. This
activity is under the Neighborhood Stabilization Program. The bid is for
$3,980, which was the lowest bid. The City received two additional bids:
• Robert Peters, 2790 S. Maple Island, Muskegon for $4,300
• Tarte Trucking, 1138 Dangl Rd, Muskegon for $6,600
FINANCIAL IMPACT: The funding will be allocated from the City’s NSP
Grant.
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To approve the request.
Commission Meeting Date: August 24, 2010
Date: August 17, 2010
To: Honorable Mayor & City Commission
From: Community and Neighborhood Services Department
RE: Approval of Contractor for Complete Rehabilitation
of CNS Homes
____________________________________________________________________________________________
SUMMARY OF REQUEST: To approve the following rehabilitation contracts:
Gray Space, 601 Amity, Muskegon, for the complete rehabilitation of 1644 Division
in the amount of $35,945
Mossy Oak Builders, 3101 Hall Rd, Muskegon, for the complete rehabilitation of
1500 Leahy in the amount of $64,490
JEA Construction, 4392 Hall Rd, Muskegon, for the complete rehabilitation of 1733
Manz in the amount of $54,625
Five contractors bid on the various projects as per the attached.
The complete rehabilitation is being financed with Neighborhood Stabilization funds
from the Michigan State Housing Development Authority. After the total
rehabilitation is completed, the houses will be marketed to any eligible owner-
occupied homebuyer with a household income less than 120 percent of the area
median income.
FINANCIAL IMPACT: The funding for the project will be taken from the money
awarded to the City of Muskegon through the Neighborhood Stabilization Program.
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To approve for the Community and Neighborhood
Services office to develop a contract with these contractors and direct the Mayor
and Clerk to sign the contract. This is contingent upon CNS receiving the
additional NSP grant funding.
COMMITTEE RECOMMENDATION: None required. The Citizen’s District Council
is aware of the next phase of rehabs under the Neighborhood Stabilization
Program.
NSP PHASE 2 REHAB BID RESULTS 8/17/2010
Name Address 1644 Division 1500 Leahy 1733 Manz 605 Jackson*
3326 Lenedo, Suite C
4-Star Builders Muskegon 49444
Joe Ferrier 773-7000 $55,775 $79,600 $68,525 no bid
601 Amity St
Gray Space Muskegon, 49442
Curtis Holden 955-9701 $35,945 no bid $56,190 no bid
4392 Hall Rd
JEA Construction Muskegon, 49442
John Anderson 788-3001 $64,433 no bid $54,625 not accepting
Mossy Oak 3101 Hall Rd
Builders Muskegon, 49442
Jeff Fisher 740-9367 $47,275 $64,490 $53,850 no bid
Murphy & Son 84 N Bock
Const Muskegon, 49442
Mike Murphy 206-1864 $59,700 $71,350 $58,800 no bid
* 605 Jackson is not being rehabbed but demolished due to the cost of rehab. Contractors
were notified on August 13.
C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK8\NSP Phase 2 Rehab Bid Results 8-17-10.xls
Date: August 24, 2010
To: Honorable Mayor and City Commission
From: Water Filtration
RE: High Service Pump #5
SUMMARY OF REQUEST:
Authorize staff to enter into an agreement with Wylie Electric Motor
Service Inc. out of Ferrysburg to perform the necessary repairs on high
service pump #5 at the Water Filtration Plant for a not to exceed cost of
$8,321.62.
FINANCIAL IMPACT:
The repair cost is $8,321.62.
BUDGET ACTION REQUIRED:
The cost of repair is unexpected, however this situation is planned as
part of the Water Filtration Plant budget.
STAFF RECOMMENDATION:
Staff recommends the Mayor and City Commission allow staff to enter
into agreement with Wylie Electric Motor Service Inc. for the repair of the
motor on high service pump #5 at a cost of $8,321.62.
MEMORANDUM
8/18/10
TO: M. AL-SHATEL, DIRECTOR
FROM: R. VENEKLASEN, WATER FILTRATION
RE: HIGH SERVICE PUMP #5 MOTOR BEARING REPLACEMENT
High service pump #5 is one of seven pumps of differing capacities that pump
the finished drinking water to the City’s water distribution system. The pump
motor is a 450 Hp of medium voltage (1289 volt) and weighs 4,580 pounds.
Pump #5 is rated at 10 million gallons per day capacity. This pump was installed
as part of the 2004 improvements project but is past its warranty period.
Plant staff has previously attempted to solicit bids for the bearing replacement
and have experienced reconsiderations from motor repair contractors due to the
difficulty of removing the motor from the pump and subsequent handling to
remove it from the building.
As a result we have released a price bid request to insure all participants are
bidding on the same project requirements. The bid request is attached.
The bids received are as follows:
Wylie Electric Motor Service Inc. $8,321.62
331 Carmen Drive
Ferrysburg, MI 49409
Jones Electric $8,750.00
1965 Sanford St.
Muskegon, MI 49441
EMS Grand Rapids $12,408.15
1057 Cottage Grove
Grand Rapids, MI 49507
Please note the bid from Jones Electric is their original dated 8/11/10. They did
not respond to the “Request for Price Quotation” with an updated bid.
Based on the bids received it is my recommendation that we have Wylie Electric
perform the bearing replacement on high service pump #5 at the Water Filtration
Plant for a cost of $8,321.62.
Date: August 24, 2010
To: Honorable Mayor and City Commission
From: Engineering
RE: Request to Submit a Grant Application for Temple Street Resurfacing
from Young to Laketon
SUMMARY OF REQUEST:
Adopt the attached resolution and authorize staff to submit a request for a grant
application to MDOT for TEDF-A economic funds to mill and resurface Temple Street
between Young & Laketon along with other necessary work including drainage. The
request is for $180,000 and will require a match of up to $36,000 which will have to be
budgeted for in the upcoming budget year. The grant request is for 2011.
FINANCIAL IMPACT:
A local share of $36,000 match plus engineering costs.
BUDGET ACTION REQUIRED:
None at this time.
STAFF RECOMMENDATION:
Adopt the resolution and authorize staff to submit the application.
COMMITTEE RECOMMENDATION:
Commission Meeting Date: August 24, 2010
Date: August 17, 2010
To: Honorable Mayor & City Commission
From: Community and Neighborhood Services Department
RE: Public Hearing to Review 2009-2010 Consolidated
Annual Performance Evaluation Report (CAPER)
SUMMARY OF REQUEST: To conduct a public hearing on August 24,
2010 to review accomplishments and receive comments from the public
concerning the 2009– 2010 Consolidated Annual Performance Evaluation
Report (CAPER) developed by the Community and Neighborhood Services
department.
After the public hearing has been conducted and all the comments have
been documented, the Community and Neighborhood Services office
requests that the Commission direct the staff to submit the required
documents to the U. S. Department of Housing and Urban Development
(HUD) in compliance with 24 CFR 91.520, by no sooner than September 8,
2010.
FINANCIAL IMPACT: The City is required to submit the CAPER report in
order to continue receiving Community Development Block Grant (CDBG)
and HOME funding.
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To direct staff to gather comments from the
public and to submit the CAPER to HUD after the public comment period
has elapsed.
COMMITTEE RECOMMENDATION: The document was
reviewed by the Citizen District Council
Date: August 24, 2010
To: Honorable Mayor and City Commissioners
From: Ann Marie Becker, City Clerk
RE: Designation of Voting Delegates for the Michigan
Municipal League Annual Business Meeting
SUMMARY OF REQUEST: To designate by action of the Commission,
one of our officials who will be in attendance at the Convention as an
official representative to cast the vote of the municipality at the annual
meeting; and, if possible, to designate one other official to serve as
alternate.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval.
DATE: 08/06/2010
TO: Honorable Mayor and Commissioners
FROM: Anthony Kleibecker, Director of Public Safety
RE: Concurrence with the Housing Board of Appeals Notice and Order
to Demolish. Dangerous Building Case #: EN100051
SUMMARY OF REQUEST: This is to request that the City Commission Concur
with the findings of the Housing Board of Appeals that the structure located at
1237 PINE ST Area 11 is unsafe, substandard, a public nuisance and that it be
demolished within thirty (30) days. It is further requested that administration be
directed to obtain bids for the demolition of the structure and that the Mayor and
City Clerk be authorized and directed to execute a contract for demolition with
the lowest responsible bidder.
Case# & Project Address: # EN100051 - 1237 PINE ST
Location and ownership: This structure is located on Pine St. between Catherine
and Isabella Streets and is owned by Muskegon County Treasurer/ QUINN
DARYLL/CHESENNA.
Staff Correspondence: A dangerous building inspection(fire) was conducted on
04/06/10. The Notice and Order to Repair was issued on 04/16/10. On 06/03/10
the HBA declared the structure substandard and dangerous.
Owner Contact: No one was present for the HBA meeting dated 06/03/10.
Property is now in foreclosure by County of Muskegon as of 04/02/10. No
permits have been issued, no inspections scheduled and now owner contact.
Financial Impact: CDBG Funds
Budget action required: None
State Equalized value: $ 9,500(Entire property)
Estimated cost to repair: $10,000 Exterior Only
Staff Recommendation: To concur with the Housing Board of Appeals decision
to demolish.
SUMMARY FOR: 1237 PINE ST
This property is a wood framed, two story, single family dwelling.
This building was damaged in a fire in April 2010.
The attached garage was extensively damaged in the fire and caused damage to the main
structure, including the roof and exterior siding, an interior inspection was requested but
none has occurred as of this date.
There has been no attempt by the property owner to effect the necessary repairs, and the
home is becoming an attractive nuisance. If left in its current state, it is unlikely that this
building will be rehabilitated and will continue to be a blighting influence on the
neighborhood.
CITY OF MUSKEGON
933 Terrace St., P.O. Box 537, Muskegon, MI 49443 (231) 724-6715
DANGEROUS BUILDING INSPECTION
REPORT
Friday, April 16, 2010
Enforcement # EN100051 Property Address 1237 PINE ST
Parcel #24-205-252-0009-00 Owner QUINN DARYLL/CHESENNA
Inspector: Henry Faltinowski
Date completed: 04/06/2010
DEFICENCIES:
Uncorrected
1. Repair chimney on home.
2. Replace damaged roof affected by fire.
3. Rebuild garage to MRC 2006 code structurally unsound.
4. Replace all damaged siding.
5. Back door open - board up home.
6. Interior inspection required by trade inspectors.
Request interior inspection by all trades, electrical, mechanical and
plumbing. Please contact Inspection Services with any questions or to
schedule an inspection at 933 Terrace St., Muskegon, MI 49440 (231) 724
6758.
Based upon my recent inspection of the above property I determined that the
structure meets the definition of a Dangerous Building and/or Substandard
Building as set forth in Section 10-61 of the Muskegon City Code.
_____________________________ _______________
Henry Faltinowski, Building Inspector Date
DATE: 08/06/2010
TO: Honorable Mayor and Commissioners
FROM: Anthony Kleibecker, Director of Public Safety
RE: Concurrence with the Housing Board of Appeals Notice and Order
to Demolish. Dangerous Building Case #: EN100045
SUMMARY OF REQUEST: This is to request that the City Commission Concur
with the findings of the Housing Board of Appeals that the structure located at 79
E GRAND AVE Area 13 is unsafe, substandard, a public nuisance and that it be
demolished within thirty (30) days. It is further requested that administration be
directed to obtain bids for the demolition of the structure and that the Mayor and
City Clerk be authorized and directed to execute a contract for demolition with
the lowest responsible bidder.
Case# & Project Address: # EN100045 - 79 E GRAND AVE
Location and ownership: This structure is located on Grand Ave. between
Clinton and Jiroch Streets and is owned by KORKOSKIE KENNETH R JR.
Staff Correspondence: A dangerous building inspection was conducted on
11/03/09. The Notice and Order to Repair was issued on 04/15/10. On 06/03/10
the HBA declared the structure substandard and dangerous.
Owner Contact: No one was present for the HBA meeting dated 06/03/10. No
permits have been issued and no inspections scheduled.
Financial Impact: CDBG Funds
Budget action required: None
State Equalized value: $5,100 (Entire property)
Estimated cost to repair: $75,000
Staff Recommendation: To concur with the Housing Board of Appeals decision
to demolish.
SUMMARY FOR: 79 E GRAND AVE
This property is a wood framed, two story, single family dwelling.
This building was damaged in a fire in March 2010
The fire damage to this building was extensive, and the cost to repair the building will
exceed the value of the property. The property owner has indicated that he is not
interested in saving the structure.
CITY OF MUSKEGON
933 Terrace St., P.O. Box 537, Muskegon, MI 49443 (231) 724-6715
DANGEROUS BUILDING INSPECTION
REPORT
Tuesday, March 30, 2010
Enforcement # EN100045 Property Address 79 E GRAND AVE
Parcel #24-205-278-0011-00 Owner KORKOSKIE KENNETH R JR
Inspector: Henry Faltinowski
Date completed: 11/03/2009
DEFICENCIES:
Uncorrected
Plumbing/Mechanical
1. Inspect & certify furnace, water heater, chimney.
2. Gas press test gas line.
3. Clean ductwork.
4. Inspect & certify house plumbing (all)
5. Provide bath vent fans.
Electrical:
6. Completely rewire to comply with MRC
Building:
7. Interior of building to be completely gutted
8. (remove all smoke, fire, and water damaged material.)
9. Replace roof
10. Remove all damaged siding
11. Replace soffits
12. All construction to comply with MRC
13. 2nd floor to be reconfigured to be used as habitable space (or
converted back in to attic space)
14. Install smoke detectors
Request interior inspection by all trades, electrical, mechanical and
plumbing. Please contact Inspection Services with any questions or to
schedule an inspection at 933 Terrace St., Muskegon, MI 49440 (231) 724
6758.
Based upon my recent inspection of the above property I determined that the
structure meets the definition of a Dangerous Building and/or Substandard
Building as set forth in Section 10-61 of the Muskegon City Code.
_____________________________ _______________
Henry Faltinowski, Building Inspector Date
DATE: 08/06/2010
TO: Honorable Mayor and Commissioners
FROM: Anthony Kleibecker, Director of Public Safety
RE: Concurrence with the Housing Board of Appeals Notice and Order
to Demolish. Dangerous Building Case #: EN100055
SUMMARY OF REQUEST: This is to request that the City Commission Concur
with the findings of the Housing Board of Appeals that the structure located at
553 OAK AVE Area 11 is unsafe, substandard, a public nuisance and that it be
demolished within thirty (30) days. It is further requested that administration be
directed to obtain bids for the demolition of the structure and that the Mayor and
City Clerk be authorized and directed to execute a contract for demolition with
the lowest responsible bidder.
Case# & Project Address: # EN100055 - 553 OAK AVE
Location and ownership: This structure is located on Oak Ave. between Scott
and Kenneth Streets and is owned by KETCHUM BERNARD/HATTIE.
Staff Correspondence: A dangerous building inspection was conducted on
04/09/10. The Notice and Order to Repair was issued on 04/21/10. On 06/03/10
the HBA declared the structure substandard and dangerous.
Owner Contact: No one was present for the HBA meeting dated 12/06/07. All
notices sent certified mail have returned unclaimed. No permits have been
issued and no inspections scheduled. We received call from Hattie Scott saying
upon divorce decree she has no interest in home.
Financial Impact: CDBG Funds
Budget action required: None
State Equalized value: $ (Entire property)
Estimated cost to repair: $ 7000.00 (Exterior Only)
Staff Recommendation: To concur with the Housing Board of Appeals decision
to demolish.
SUMMARY FOR: 553 OAK AVE
This property is a wood framed, two story, single family dwelling, that is currently
vacant. This building is partially boarded. An interior inspection was requested but none
has occurred as of this date. The exterior repairs needed on this building include
replacement of the roof, repair of broken windows and rotted window frames.
There has been no attempt by the property owner to make repairs to this dwelling If left
in it’s current state it will continue to be a blighting influence on the neighborhood.
CITY OF MUSKEGON
933 Terrace St., P.O. Box 537, Muskegon, MI 49443 (231) 724-6715
DANGEROUS BUILDING INSPECTION
REPORT
Tuesday, April 13, 2010
Enforcement # EN100055 Property Address 553 OAK AVE
Parcel #24-205-049-0015-00 Owner BERNARD KETCHUM
Inspector: Henry Faltinowski
Date completed: 04/09/2010
DEFICENCIES:
Uncorrected
1. Replace roof covering. Shingles are deteriorated, open fascia on roof
system repair.
2. Scrape and paint siding and exterior wood trim on windows and doors.
3. Broken out windows on home - Replace all damaged windows and
frames.
4. Some windows on home are boarded up.
5. Replace damaged siding.
6. Provide interior inspection by trade inspectors
Request interior inspection by all trades, electrical, mechanical and
plumbing. Please contact Inspection Services with any questions or to
schedule an inspection at 933 Terrace St., Muskegon, MI 49440 (231) 724
6758.
Based upon my recent inspection of the above property I determined that the
structure meets the definition of a Dangerous Building and/or Substandard
Building as set forth in Section 10-61 of the Muskegon City Code.
_____________________________ _______________
Henry Faltinowski, Building Inspector Date
DATE: 08/06/2010
TO: Honorable Mayor and Commissioners
FROM: Anthony Kleibecker, Director of Public Safety
RE: Concurrence with the Housing Board of Appeals Notice and Order
to Demolish. Dangerous Building Case #: EN100048
SUMMARY OF REQUEST: This is to request that the City Commission Concur
with the findings of the Housing Board of Appeals that the structure located at
148 ALLEN AVE Area 11 is unsafe, substandard, a public nuisance and that it
be demolished within thirty (30) days. It is further requested that administration
be directed to obtain bids for the demolition of the structure and that the Mayor
and City Clerk be authorized and directed to execute a contract for demolition
with the lowest responsible bidder.
Case# & Project Address: # EN100048 - 148 ALLEN AVE
Location and ownership: This structure is located on Allen Ave. between Jay and
Spring Streets and is owned by GREEN, EDCO.
Staff Correspondence: A dangerous building inspection (fire) was conducted on
07/09/08. The Notice and Order to Repair was issued on 04/15/10. On 06/03/10
the HBA declared the structure substandard and dangerous.
Owner Contact: Mr. Green arrived late for the HBA meeting dated 06/03/10. Mr.
Green’s daughter contacted Inspections stating there are no funds to repair
home. No permits have been issued and no inspections scheduled.
Financial Impact: CDBG Funds
Budget action required: None
State Equalized value: $ 13,500 (Entire property)
Estimated cost to repair: $ 30,000
Staff Recommendation: To concur with the Housing Board of Appeals decision
to demolish.
SUMMARY FOR: 148 ALLEN AVE
148 Allen
This property is a wood framed, two story, single family dwelling.
This building was damaged in a fire in July 2008
The fire damage to the second floor of this building this building was extensive
There has been no attempt by the property owner to make repairs to this dwelling In it’s
current state it will continue to be a blighting influence on the neighborhood.
CITY OF MUSKEGON
933 Terrace St., P.O. Box 537, Muskegon, MI 49443 (231) 724-6715
DANGEROUS BUILDING INSPECTION
REPORT
Tuesday, April 6, 2010
Enforcement # EN100048 Property Address 148 ALLEN AVE
Parcel #24-205-208-0012-00 Owner GREEN EDCO
Inspector: Henry Faltinowski
Date completed: 07/09/2008
DEFICENCIES:
Uncorrected
1. Pressure test gas line.
2. Inspect & certify chimney & heater vent & heat unit.
3. Provide heat to habital spaces.
4. Paint gas piping.
5. Terminate water heater vent.
6. Inspect clearances to combustibles.
7. House to be rewired to code.
8. Electric service to be replaced to code.
9. Smoke alarms to be installed to code.
10. Replace all smoke and wate damaged wall covering on first floor.
11. Replace floor joist on 2nd floor
12. Replace roof.
13. Replace all walls on 2nd floor.
14. All construction to comply with 2006 Michigan Residential Code.
15. Smoke detectors.
Request interior inspection by all trades, electrical, mechanical and
plumbing. Please contact Inspection Services with any questions or to
schedule an inspection at 933 Terrace St., Muskegon, MI 49440 (231) 724
6758.
Based upon my recent inspection of the above property I determined that the
structure meets the definition of a Dangerous Building and/or Substandard
Building as set forth in Section 10-61 of the Muskegon City Code.
_____________________________ _______________
Henry Faltinowski, Building Inspector Date