City Commission Agenda 01-26-2007

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                                     AGENDA

                                 CITY OF MUSKEGON

                  CITY COMISSION GOALS SETTING SESSION

                                  JANUARY 26, 2007




9: 15   Arrival/Breakfast.

9:45    Review and revise Vision, Value and Mission statements.

10:00 Discuss existing projects/programs and modify or delete as necessary.

11:00 BREAK

11: 10 Continue discussion of existing projects/programs.

12:00 Consider new projects/programs.

12:30 Lunch/work session.

1:00    Dete1mine priorities for 2006/2007.

2:30    BREAK

2:40    Work session with City Commission and City Manager.

        Adjourn



 * Times are only for a guide.
            City Commission Goal Setting Session
                     January 26, 2007


                                   Minutes



Present at the session were Mayor Warmington, Vice Mayor Gawron,
Commissioners Carter, Shepherd, Spataro and Wierenga. Staff present was
Mazade, Slaughter, Kleibecker, AI-Shatel, Grant, Kincaid, Kuhn, Brubaker-Clarke,
Griffin, Paul, Maurer, Lewis, Smith, Thompson, Becker and Scholle.

Bob Kuhn was the facilitator for the session, which started at 9:50 A.M.

The Mission, Vision and Value Statements were reviewed and no changes were
made. There was discussion about how goals are set, including the process and
majority versus consensus.

The Goals from 2006 were reviewed. They included: Regional Cooperation,
Relationship with the Mart Dock, Blight Fight, Elimination of One-Way Streets,
Redevelopment of Terrace Lots, Central Fire Station, Youth Recreation Activities,
Redevelopment of Mall area, Marketing/PR/Image, Edison Landing, Lakeshore
Pathway, Customer Friendly City Hall, Farmers Market Location, and Millage for
Streets.

Reviewed the City's financial condition, including charts from the 2007 budget.

It was discussed and agreed upon that the following should be removed from the
list: Mart Dock Relationship, Terrace Lots, and Elimination of One-Way Streets.

New items for consideration were Lakeside Business District, Marina
Improvements, Pier Safety and Cool Cities.

The City Commission discussed which of the existing goals they wanted to
consider for 2007. There was a desire to consolidate or condense the goals
wherever possible. The following are the existing goals determined by
consensus:
   •   Blight Fight
   •   Regional Cooperation - including schools and county
   •   Marketing/PR/Image
   •   Youth Recreation/Master Plan
   •   Smartzone Strategy
   •   Farmers Market Location Decision
   •   Lakeshore Pathway


New projects were suggested as follows:

          •   Western Avenue Parking Lot Request for Proposals (RFP)
          •   Infrastructure Sustainability - Street Funding
          1$- LEED Building Policy
          • Affordable Housing Policy
          • Reduction/Modification of Existing City Services
          • Zoning for Westside Lodging

          Commissioners were given colored dots to place on the projects they
          thought were most important.

          Those projects that received dots were as follows:

          (11)      Blight Fight
          (8)       Regional Cooperation
          (7)       Farmers Market Relocation Decision
          (6)       Smartzone Strategy
          (6)       Sustainable Infrastructure
          (3)       Youth Recreation
          (3)       Reduction/Modification of City Services
          (1)       Lakeshore Pathway
          (1)       Marketing/Public Relations Program/Person
          (1)       LEED Building Policy

Points were based on the number of dots each received. Commissioners were
then asked to identify their highest priorities. They were as follows: Blight Fight
(2), Smartzone Strategy (2), Sustainable Infrastructure (1) and
Reduction/Modification of City Services (1).

City Staff left the meeting/session at 1:50 P.M.

City Manager and Commission continued discussions beginning@ 2:05 P.M.

The session concluded at 3:15 P.M.
                                                                                    ,,

                                                             Citj Manager's Qffice
                                                                                    ,,        ,




Memo
 To:     Mayor Warmington & City Commissioners
 From:   Bryon L. Mazade, City Manager   /J-/;t/
 CC:     Department Heads
 Date:   January 18, 2007
 Re:     2007 /2008 Goals



 The following are the arrangements for your goal setting session on January 26, 2007:

         Location:      GVSU Lake Michigan Center, 740 West Shoreline Drive

         Time:          9:15 a.m. (Session starts at 9:45)

         Facilitator:   Bob Kuhn

         Meals:         Continental Breakfast at 9: 15.
                        Working lunch.

 I thought it might be useful to you if I provided comments on the current and potential
 goals/projects for you to consider for this year's annual goal setting session. The Vision,
 Value & Mission Statements remain relevant and should only take a brief review. The
 majority of our time should be spent on discussing projects and programs. The following are
 my comments on some of the existing projects and potential new priorities:

 EXISTING PRIORITIES

 REDEVELOPMENT OF FORMER MALL PROPERTY - City staff continues to devote a
 tremendous amount of time and effort to this project. Western Avenue is completed and we
 are planning for the work on the side street for 2007.

 REGIONAL COOPERATION/FUNCTIONAL CONSOLIDATION - City staff has been very
 much involved in a number of cooperative projects over the past year in addition to the
 ongoing activities. I have also been very much involved in the One Muskegon effort. The Tier
 I committee has been active this past year and has put together a proposal for a regional
 public safety training facility. The steering committee has not been very active over the past
 few months but I am expecting that to change now that we are into the new year. They will be
 critical in developing a funding mechanism for the training facility and other cooperative
 activities.



  • Page 1
BLIGHT FIGHT - Blight fight remains very active. We continually adjust activities to meet the
needs of the neighborhood we are working in. We also add tools (surveillance equipment,
etc.) to our program when available.

RELATIONS WITH THE MART DOCK - The City Commission establish a Commission
committee to work on this matter last year. The committee met with the President of the
Mart Dock to discuss past issues and express a willingness to work with the Mart Dock on
potential future projects.

FARMERS MARKET RELOCATION - The ANM Group has provided a proposal to relocate
the market to the former Shaw Walker parking lot adjacent to the Hartshorn Marina. That
proposal is currently receiving public and DNR review. I think we need to come to some
conclusion in 2007 about whether the market will be relocated.

HARTSHORN MARINA IMPROVEMENTS - Construction is complete on the new break wall
and new docks. There are some funds left from the grant and we would like to use them for
restroom and other needs for the marina.

NEW PRIORITIES FOR CONSIDERATION

The following are items that myself and departments heads have come up with that could be
considered as goals for this year:

    1. Provide appropriate zoning for west side lodging opportunities.

    2. Consider incentives for construction or renovation of green buildings (LEED).

    3.   Determine whether to pursue DNR Trust fund grants.

    4. Work to improve the internal and external image of the City.

    5.   Increase investment in City infrastructure (streets).

    6.   Find a way to increase productivity in Fire Department through additional functions,
         forming fire district, etc.

    7. Consider more contracting out of services and facilities.

    8.   Formalize a committee and raise seed money to aggressively go after niche sporting
         and other events.

    9.   Work more closely with the school system (s).




 • Page 2
                                 VISION
       MUSKEGON, THE PREMIER SHORELINE CITY
       OF WEST MICHIGAN.

                                VALUES
     PROVIDE ALL SERVICES IN A PROFESSIONAL, ETHICAL,
     COURTEOUS, AND COST-EFFECTIVE MANNER.

                                MISSION
  TO IMPROVE THE QUALITY OF LIFE FOR THE
  CITIZENS OF MUSKEGON THROUGH
  STEWARDSHIP OF RESOURCES, EXCELLENT
· SERVICE AND LEADERSHIP FOR THE GREATER
  COMMUNITY.
• • Take Leadership Responsibility for Improving Race Relations and
    Diversity.

 • Foster Opportunities for City Youth.

 • Promote Economic Stability, diverse Economic Growth, and
   Redevelopment.

 • Sustain the Natural, Cultural, and Recreational Resources of the
   Community.

 • Foster Strong Ties Among Governments & Community Agencies.

 • Develop and Maintain City Infrastructure and Facilities.

 ,   l.\laintain and Enhance the Residential Neighborhoods of the City.
                   MUSKEGON CITY COMMISSION GOALS

                                       2006-2007


REGIONAL COOPERATION (23)-Consider ways to cooperate with other local
governments, including functional consolidation, to provide the most cost-effective
municipal services.

ESTABLISH BETTER RELATIONS WITH THE MART DOCK (Downtown
Property) (22) - Work to improve the relationship between the City and the owner of
the Mart Dock property in an attempt to assist them with the redevelopment of their
properties.

BLIGHT FIGHT (21) - A coordinated effort of several City departments to address
blighting influences throughout the City and in targeted areas.

ELIMINATION OF ONE-WAY STREETS (20) - Change certain one-way streets,
especially Muskegon and Webster, Peck and Sanford and First and Second Streets, to
two-way streets.

REDEVELOP TERRACE STREET LOTS (16) - Consider opportunities to
redevelop this property, includes constructing a new central fire station and the
possibility of relocating the farmer's market to this site. The current farmer's market
site would be considered for single family houses.

YOUTH RECREATION FACILITIES (13) - Consider constructing new facilities
and renovating existing recreational facilities in order to enhance youth recreation
opportunities. These facilities include Joe Clifford Park expansion, Consumers
Energy sports complex and improvements at Smith-Ryerson Playfield.

REDEVELOPMENT OF FORMER MALL PROPERTY (12)- Work with the
DMDC in the redevelopment of the property by assisting with the design and
construction of the infrastructure, financing the infrastructure through grants and tax
increment financing and by providing planning and building reviews and inspections.

MARKETING/PUBLIC RELATIONS (9½) - Consider the possibility of funding a
position or contracting for marketing and public relations services to better
communicate the virtues of the City and enhance the image of the City.

DEVELOPMENT OF EDISON LANDING (7½) - Pursue avenues to get
development to occur on this site. The City should also assist in marketing the site as
a key waterfront development opportunity.

RECREATIONAL TRAIL EXPANSION (!)-To continue the expansion of the
City's trail system, especially linking it to the Musketawa trail system.
MAINTAIN A CUSTOMER-FRIENDLY CITY GOVERNMENT (1)-A
continuous effort to improve ease of access to City services and programs for
individuals and businesses.

MILLAGE FOR STREETS (I) - Consider levying a millage to re-surface and re-
construct City streets.

Note: The above is a description of the City Commission goals and is arranged in
order of priority. There were other goals identified that did not rate as p1iorities.

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