City Commission Minutes 10-09-2018

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     CITY OF MUSKEGON
       CITY COMMISSION MEETING
          OCTOBER 9, 2018 @ 5:30 P.M.
   MUSKEGON CITY COMMISSION CHAMBERS
  933 TERRACE STREET, MUSKEGON, MI 49440
                                  MINUTES
The Regular Commission Meeting of the City of Muskegon was held at City Hall,
933 Terrace Street, Muskegon, MI at 5:30 p.m., Tuesday, October 9, 2018.
Reverend Robert Henderson, First Wesleyan Church, opened the meeting with
prayer, after which the Commission and public recited the Pledge of Allegiance
to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present:    Mayor Stephen J. Gawron, Vice Mayor Eric Hood Commissioners
Ken Johnson, Byron Turnquist, Willie German, Jr., Debra Warren, and Dan
Rinsema-Sybenga, City Manager Franklin Peterson, City Attorney John Schrier,
and City Clerk Ann Meisch.
HONORS AND AWARDS:
      Medicaid CHIP Community Development Lead Hazard Control Program –
      2019 Community and Neighborhood Services
Oneata Bailey, Community and Neighborhood Service Director, announced the
approval of proposal for LHCD – 2019. The project will serve 25 households and
will conclude September 30, 2019. There is potential for this to be a re-occurring
grant.
2018-74     CONSENT AGENDA:
   A. Approval of Minutes       City Clerk
SUMMARY OF REQUEST: To approve minutes of the September 25, 2018 Regular
Meeting.
FINANCIAL IMPACT:        None
BUDGET ACTION REQUIRED:         None
STAFF RECOMMENDATION: Approval of the minutes.
   C. 2018 Blower Purchase      DPW/Cemetery
SUMMARY OF REQUEST: Staff is requesting permission to purchase a Hurricane Z3
Blower from White Lake Nursery, Inc., for $10,020.00.


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FINANCIAL IMPACT:        $10,020.00
BUDGET ACTION REQUIRED:         None.
STAFF RECOMMENDATION: Approve request.
   D. Evanston & Oak Grove Sewer Lining DPW
SUMMARY OF REQUEST: Award contract (S-682) for sanitary sewer lining on Oak
Grove Street and Evanston Avenue. Four contractors submitted bids for this
project as follows:
Insituform Technologies……………………………….$74,626.50
Corby Energy Services………………………………..$80,300.00
Inland Waters Pollution Control……………………..$81,585.00
Liquiforce………………………………………………..$105,500.00
FINANCIAL IMPACT:        $74,626.50
BUDGET ACTION REQUIRED:         None. This project is included in the FY 18-19
Capital Project List.
STAFF RECOMMENDATION: Award the project to the low bidder, Insituform
Technologies
   E. Replacement Pump for Getty Street Lift Station        DPW
SUMMARY OF REQUEST: Authorize staff to purchase a replacement pump for the
Getty Street sewer lift station at a cost of $17,126 from Kennedy Industries (sole
supplier).
Due to lightning strike the pump motor needs to be replaced. The pump is 18
years old and was nearing the end of its life expectancy.
FINANCIAL IMPACT:        The cost of materials - $17,126.
BUDGET ACTION REQUIRED:         None. Expenditures would come from the Sewer
Budget FY 2018/19.
STAFF RECOMMENDATION: Approve purchase of replacement pump from
Kennedy Industries.
   F. City-MDOT Agreement; Remembrance Drive Construction & Maintenance
      Engineering
SUMMARY OF REQUEST: Approve the contract with MDOT for the Remembrance
Drive construction from Keating Avenue south to the road terminus and approve
the attached resolution authorizing the Mayor and City Clerk to sign the
contract.
FINANCIAL IMPACT:        None
BUDGET ACTION REQUIRED:         None

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STAFF RECOMMENDATION: Approve the contract and resolution authorizing the
Mayor and City Clerk to sign both.
   G. Evaluate Wastewater Collection System             DPW
SUMMARY OF REQUEST: Authorize staff to sign the Letter of Intent with Mercy
Hospital and to enter into the agreement with Prein & Newhof for Professional
Engineering Service to evaluate our wastewater collection system in the Mercy
Hospital and Industrial Park areas. This study will evaluate system capacity
concerns and serve as the master plan for the areas.
Prein & Newhof is being recommended since they managed the SAW Grant
work and have familiarity with the needs of our sanitary system. The proposed
engineering work is for a not to exceed cost of $16,000. Mercy will be
responsible for $7,000 and the City will be responsible for the remaining $9,000.
FINANCIAL IMPACT:        Total Cost $9.000 to be covered by the sewer fund.
BUDGET ACTION REQUIRED:          None at this time, will be addressed during the
first quarter budget reforecast.
STAFF RECOMMENDATION: Authorize staff to sign the Letter of Intent with Mercy
Hospital and enter into an agreement with Prein & Newhof for Professional
Engineering Services.
   H. Municipal Water Supply Agreement-First Amendment          City Manager
SUMMARY OF REQUEST: City Staff is recommending changes to the Municipal
Water Supply agreement. This agreement impacts all of the city’s non-resident
customers, with the exception of Fruitport and Norton Shores. The amendment
will temporarily reduce the multiplier in which the rate is calculated from 1.25 to
1.21. The reduction is offset by the water rate increase enacted by City
Commissioners in July 2018.
FINANCIAL IMPACT:        None.
BUDGET ACTION REQUIRED:          None.
STAFF RECOMMENDATION: To approve the First Amendment to the Municipal
Water Supply Agreement.
Motion by Commissioner Johnson, second by Commissioner Warren, to approve
the consent agenda as presented, except items B & I.
ROLL VOTE: Ayes: German, Rinsema-Sybenga, Turnquist, Johnson, Gawron,
           Hood, and Warren
            Nays: None
MOTION PASSES




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2018-75     ITEMS REMOVED FROM CONSENT:
   B. Farmer’s Market Metal Roof Ice Retention         City Clerk
SUMMARY OF REQUEST: The barn of the Farmers Market hosts the indoor market
in the winter time. The roof design causes snow to build up and slide at one time
causing hazardous conditions for anyone in its way. We reached out to roofing
companies for quotes to changes to the market and Innovative Sheet Metals,
the installer of the original roof responded with a bid of $13,300 to install
SnoGard on the roof of the barn area for the safety of employees, vendors, and
visitors of the market.
FINANCIAL IMPACT:        None
BUDGET ACTION REQUIRED:         None
STAFF RECOMMENDATION: To authorize staff to enter into an agreement with
Innovative Sheet Metals in the amount of $13,300.
Motion by Commissioner German, second by Commissioner Warren, to
authorize staff to enter into an agreement with Innovative Sheet Metals in the
amount of $13,300.
ROLL VOTE: Ayes: Rinsema-Sybenga, Turnquist, Johnson, Gawron, Hood, Warren,
           German
            Nays: None
MOTION PASSES
   I. SEIU Collective Bargaining Agreement – Clerical Division       City
      Manager
SUMMARY OF REQUEST: City Staff and Service Employees International Union
representatives have worked over the past four weeks to develop a new five-
year contract for the City’s clerical personnel. As part of the new agreement, a
number of issues were addressed, including pension costs, wages, and benefits.
The new agreement is beneficial to both parties.
FINANCIAL IMPACT:        None
BUDGET ACTION REQUIRED:         None
STAFF RECOMMENDATION: To approve the Collective Bargaining Agreement
with the Service Employees International Union as presented.
Motion by Commissioner German, second by Commissioner Rinsema-Sybenga,
to approve the Collective Bargaining Agreement with the Service Employees
International Union as presented – subject to approval, by City Manager, of
actuarial evaluation.
ROLL VOTE: Ayes: German, Rinsema-Sybenga, Turnquist, Johnson, Gawron,
           Hood, and Warren

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             Nays: None
MOTION PASSES
2018-76    PUBLIC HEARINGS:
   A. Request for an Industrial Facilities Exemption Certificate – KLO Acquisition
      Planning & Economic Development
SUMMARY OF REQUEST: Pursuant to Public Act 198 of 1974, as amended, KLO
Acquisitions, LLC, 2420 Remembrance Drive, has requested the issuance of an
Industrial Facilities Tax (IFT) Exemption Certificate. The new facility will result in a
$17,066,206 investment in real property and qualifies them for a 12-year
abatement.
FINANCIAL IMPACT:     The City will capture certain additional property taxes
generated by the expansion.
BUDGET ACTION REQUIRED:           None.
STAFF RECOMMENDATION: Approval of the resolution granting an Industrial
Facilities Exemption Certificate for a term of twelve (12) years for real property.
PUBLIC HEARING COMMENCED: David Harris from KLO Industries addressed the
commission.
Motion by Commissioner Rinsema-Sybenga, second by Vice Mayor Hood, to
close the public hearing and approve the resolution granting and Industrial
Facilities Exemption Certificate for a term of twelve (12) years for real property.
ROLL VOTE: Ayes: German, Rinsema-Sybenga, Turnquist, Johnson, Gawron,
           Hood, and Warren
             Nays: None
MOTION PASSES
ANY OTHER BUSINESS:         Regarding a CRC appointment to be made – it was
recommended to contact Alfredo Hernandez for recommendations of persons
eligible to fill a vacancy for the Citizen’s Police Review Board with a person
affiliated with a minority based organization.
ADJOURNMENT: The City Commission meeting adjourned at 6:12 p.m.
                                                 Respectfully Submitted,




                                                 Ann Marie Meisch, MMC – City Clerk



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