City Commission Minutes 06-12-2018

View the PDF version Google Docs PDF Viewer View the Video

     CITY OF MUSKEGON
       CITY COMMISSION MEETING
             JUNE 12, 2018 @ 5:30 P.M.
   MUSKEGON CITY COMMISSION CHAMBERS
  933 TERRACE STREET, MUSKEGON, MI 49440
                                  MINUTES
The Regular Commission Meeting of the City of Muskegon was held at City Hall,
933 Terrace Street, Muskegon, MI at 5:30 p.m., Tuesday, June 12, 2018. Pastor
Matt Sharpe, Evanston Avenue Baptist, opened the meeting with prayer, after
which the Commission and public recited the Pledge of Allegiance to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present:   Mayor Stephen J. Gawron, Vice Mayor Eric Hood, Commissioners
Ken Johnson, Byron Turnquist, Debra Warren, and Willie German, Jr, City
Manager Frank Peterson, City Attorney John Schrier, and City Clerk Ann Meisch.
Absent:     Commissioner Dan Rinsema-Sybenga
2018-41     CONSENT AGENDA:
   A. Approval of Minutes       City Clerk
SUMMARY OF REQUEST: To approve the minutes of the May 22, 2018 Regular
meeting.
FINANCIAL IMPACT:        None
BUDGET ACTION REQUIRED:         None
STAFF RECOMMENDATION:           Approval of the minutes.
   B. Professional Services Agreement        City Clerk
SUMMARY OF REQUEST: To approve a professional services agreement for the
City Clerk to provide assistance in election administration duties to the City of
Roosevelt Park until a new clerk is selected.
FINANCIAL IMPACT:        None
BUDGET ACTION REQUIRED:         None
STAFF RECOMMENDATION:         To approve the Professional Services Agreement
between the City Clerk and the City of Roosevelt Park.
   C. 2018-2019 MML Membership Dues          City Clerk
SUMMARY OF REQUEST: Approval to pay the 2018-2019 MML dues in the


                                         Page 1 of 7
amount of $9,967.00. This is an increase of $204.
FINANCIAL IMPACT:         MML Dues                       $9061
                          Legal Defense Fund             $ 906
                          Total                          $9967

BUDGET ACTION REQUIRED:         None
STAFF RECOMMENDATION:           Approval
   E. Terrace Point Sidewalk    DPW
SUMMARY OF REQUEST: Participate in the funding for adding a 6 foot wide
sidewalk to the northwest side of Terrace Point Road from Shoreline Inn and
Marina to Shoreline Drive. There is currently no sidewalk to connect pedestrians
between downtown and the commercial hub on the waterfront. The City and
Parkland Development will each pay half the cost.
FINANCIAL IMPACT:         $22,356
BUDGET ACTION REQUIRED:           The project will be added to the non-motorized
line in the street funds as part of the 4th quarter reforecast in the 2017/18 budget.
STAFF RECOMMENDATION:           Approve the expenditure of street funds.
   G. Authorization to Sign Community Housing Development Organization
      (CHDO) Agreements       CNS
SUMMARY OF REQUEST: To direct the Mayor and City Clerk to sign the approve
agreement for the City’s CHDO reserve and operating funds for Bethany
Housing Ministries, Inc. doing business as Community enCompass. Community
enCompass has proposed to rehabilitate a single-family home located at 34 E.
Isabella Avenue in the McLaughlin Neighborhood. The total budget for this
project is $163,600. Community enCompass has requested $66,650.00 in HOME
funds to assist in the completion of this home. This is a continuing partnership
between the City and Community enCompass in providing decent affordable
homes within the City of Muskegon.
After the Mayor and Clerk sign the contracts, the CNS office will retain one copy
of our files and a copy will be supplied to Community enCompass (Bethany
Housing Ministries) for their records.
FINANCIAL IMPACT:   Funding will be allocated from the HOME program
CHDO Reserve and Operating Budgets.
BUDGET ACTION REQUIRED:         None
STAFF RECOMMENDATION:           To prepare a resolution and direct Mayor and
Clerk to sign agreements.
   I. CRC Recommendations for District Library Board City Clerk


                                           Page 2 of 7
SUMMARY OF REQUEST: To accept with recommendation of the Community
Relations Committee to reappoint Clayton Hardiman to the District Library
Board.
FINANCIAL IMPACT:        None
BUDGET ACTION REQUIRED:         None
STAFF RECOMMENDATION:      To accept the recommendation of the
Community Relations Committee and reappoint Clayton Hardiman to the
District Library Board.
COMMITTEE RECOMMENDATION:              Reappoint Clayton Hardiman to the District
Library Board.
Motion by Commissioner Warren, second by Vice Mayor Hood, to approve the
consent agenda as presented, except items D, F, H, and J.
ROLL VOTE: Ayes: Warren, German, Turnquist, Johnson, Gawron, and Hood
            Nays: None
MOTION PASSES
2018-42ITEMS REMOVED FROM CONSENT AGENDA:
   D. Request to Rezone 731 Yuba St, 205 E Muskegon Ave, 287 E Muskegon Ave
      and 225 Eastern Ave – SECOND READING Planning & Economic
      Development
SUMMARY OF REQUEST: Request to rezone these properties from B-4, General
Business I-1, Light Industrial, by Citiparc, LLC. The applicant is seeking the
rezoning in order to develop a food processing center.
FINANCIAL IMPACT:        None
BUDGET ACTION REQUIRED:         None
STAFF RECOMMENDATION:           Staff recommend approval of the rezonings.
COMMITTEE RECOMMENDATION:           The Planning Commission voted in favor (5-
0), with 4 members absent, recommending approval of the proposed zoning
changes at their May 21, 2018 meeting. Michalski, Hood, Lardon, and Hovey-
Wright were absent.
Motion by Commissioner German, second by Commissioner Warren, to approve
the rezonings.
ROLL VOTE: Ayes: German, Turnquist, Johnson, Gawron, Hood, and Warren
            Nays: None
MOTION PASSES



                                          Page 3 of 7
   F. 2018 CDBG/HOME Budget Recommendations                 CNS
SUMMARY OF REQUEST: To approve the 2018 Budget recommendations for
CDBG/HOME Allocations.
FINANCIAL IMPACT:    To request the Release of Funds from HUD for 2018
CDBG/HOME Allocations.
BUDGET ACTION REQUIRED:        To approve the CNS budget for the 2018
CDBG/HOME Allocation.
STAFF RECOMMENDATION:          To approve the 2018 CDBG and HOME Budgets
for Release of Funds and Environmental Review Process.
COMMITTEE RECOMMENDATION:             The Citizen’s District Council has made their
recommendations.
Motion by Commissioner Johnson, second by Commissioner Warren, to approve
the 2018 CDBG and HOME Budgets, as recommended by the Citizens District
Council, for release of funds and environmental review process.
ROLL VOTE: Ayes: Turnquist, Johnson, Gawron, Hood, Warren, and Turnquist
            Nays: None
MOTION PASSES
   H. Convention Center Traffic Study         Engineering
SUMMARY OF REQUEST: Participate in the funding of a traffic study for the area
of downtown impacted by the future convention center. The study will review
traffic operations for existing and various proposed conditions. Funding will be
split between the city and county per the agreements reached for other studies
and design.
FINANCIAL IMPACT:      The City will fund the study as part of the design of the
convention center and be repaid by the county room tax
BUDGET ACTION REQUIRED:        None
STAFF RECOMMENDATION:          Approve the expenditure of public improvement
funds.
Motion by Commissioner German, second by Commissioner Warren, to approve
the temporary expenditure of public improvement funds.
ROLL VOTE: Ayes: Turnquist, Johnson, Gawron, Hood, Warren, and German
            Nays: None
MOTION PASSES
   J. Disability Pride Day Proclamation       City Clerk
SUMMARY OF REQUEST: Adopt a proclamation proclaiming June 16, Disability


                                          Page 4 of 7
Pride Day 2018.
FINANCIAL IMPACT:        None
BUDGET ACTION REQUIRED:         None
STAFF RECOMMENDATION:           Approve the proclamation.
Motion by Commissioner Johnson, second by Commissioner German, to
approve the proclamation.
ROLL VOTE: Ayes: Johnson, Gawron, Hood, Warren, German, Turnquist
            Nays: None
MOTION PASSES
2018-43   PUBLIC HEARINGS:
   A. Transmittal of 2018-19 Proposed Budget           City Manager
SUMMARY OF REQUEST: At this time staff is transmitting to the City Commission
the proposed budget for fiscal year 2018-19 which starts July 1, 2018. Both
hardcopy and electronic versions of the budget have been distributed to
Commissioners. Additionally, the budget is available for public inspection on the
City’s website and at the City Clerk’s office.
The proposed budget was reviewed in detail with staff at the June 11 work
session. A public hearing on the budget is being held at the regular Commission
Meeting. City ordinance requires that the budget be adopted by the
Commission on or before the second Commission meeting in June.
FINANCIAL IMPACT:        The budget is the City’s financial plan for the coming
fiscal year.
BUDGET ACTION REQUIRED:         None at this time.
STAFF RECOMMENDATION:           Approval of the proposed budget for fiscal year
2018-19.
PUBLIC HEARING COMMENCED: The following public comments were received:
Lowell Kirksey, 1329 Fourth Street – concerned about lack of funding for youth
programs.
Motion by Commissioner Johnson, second by Vice Mayor Hood, to close the
public hearing and adopt the proposed budget for fiscal year 2018-19.
ROLL VOTE: Ayes: Gawron, Hood, Warren, German, Turnquist, and Johnson
            Nays: None
MOTION PASSES
2018-44     NEW BUSINESS:
   A. Police Department Police Manual Update/Revision            Public Safety

                                         Page 5 of 7
SUMMARY OF REQUEST: The Director of Public Safety requests that the
Commission authorize the amount of $29,242 for the department contract with
Lexipol, LLC to update/revise the department’s policy and procedure manual.
Our current policy manual was last updated in 2005, and no longer reflects up
to date standards and best practices consistent with current case law. Lexipol
will provide the department with up to date policies specific to the laws and
practices of Michigan, which continue to reflect our values and policing
philosophy. As legislation or case law changes, Lexipol will provide timely
updates to reflect this change. MPD officers will also utilize daily, scenario based
training bulletins to reinforce our policies.
FINANCIAL IMPACT:         None – GF Budgeted
BUDGET ACTION REQUIRED:          None – Funded by Drug Forfeiture Fund
STAFF RECOMMENDATION:        Staff recommends approval to update/revise the
Police Department’s policy manual.
Motion by Commissioner Warren, second by Commissioner Johnson, to approve
the update/revision to the Police Department’s policy manual.
ROLL VOTE: Ayes: Hood, Warren, German, Turnquist, Johnson, and Gawron
             Nays: None
MOTION PASSES
   B. Convention Center Development Agreement             City Manager
SUMMARY OF REQUEST: City staff is requesting approval of a development
agreement involving the City of Muskegon, Muskegon County, and Parkland
Properties. The agreement will guide the development of the proposed
convention center and outline the commitments of all three parties.
FINANCIAL IMPACT:         None
BUDGET ACTION REQUIRED:          None at this time.
STAFF RECOMMENDATION:         To approve the development agreement and
authorize the Mayor and Clerk to sign.
Motion by Commissioner Johnson, second by Commissioner German, to
approve the development agreement and authorize the Mayor and Clerk to
sign.
ROLL VOTE: Ayes: Warren, German, Turnquist, Johnson, Gawron, and Hood
             Nays: None
MOTION PASSES
ANY OTHER BUSINESS:   Commissioner Warren asked for and received an
update on McGraft Park and the concern regarding Oak Wilt and disc golf at
the park.

                                          Page 6 of 7
City Manager, Frank Peterson, gave an update on the fire department.
PUBLIC PARTICIPATION: Public comments were received.
ADJOURNMENT: The City Commission Meeting adjourned at 7:25 p.m.


                                          Respectfully Submitted,




                                          Ann Marie Meisch, MMC, City Clerk




                                      Page 7 of 7

Top of Page