City Commission Minutes 04-10-2018

View the PDF version Google Docs PDF Viewer

     CITY OF MUSKEGON
       CITY COMMISSION MEETING
            APRIL 10, 2018 @ 5:30 P.M.
   MUSKEGON CITY COMMISSION CHAMBERS
  933 TERRACE STREET, MUSKEGON, MI 49440
                                  MINUTES
The Regular Commission Meeting of the City of Muskegon was held at City Hall,
933 Terrace Street, Muskegon, MI at 5:30 p.m., Tuesday, April 10, 2018. Pastor Tim
Cross, Living Word Church, opened the meeting with prayer, after which the
Commission and public recited the Pledge of Allegiance to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present:     Mayor Stephen J. Gawron, Vice Mayor Eric Hood, Commissioners
Ken Johnson, Byron Turnquist, Willie German, Jr., Dan Rinsema-Sybenga, and
Debra Warren (arrived 5:37), City Manager Frank Peterson, City Attorney John
Schrier, and City Clerk Ann Meisch.
INTRODUCTIONS/PRESENTATION:
Mayor Gawron announced to the audience that the City of Muskegon has
been voted number one in a nationwide Strong Towns competition and
thanked all of this involved.
Introduction of Power of Unity Alliance Club – Commissioner German introduced
some members of a Muskegon Community College student club formed in the
interest of creating more unity.
2018-24     CONSENT AGENDA:
   A. Approval of Minutes       City Clerk
SUMMARY OF REQUEST: To approve minutes of the March 27, 2018 Regular
Meeting.
FINANCIAL IMPACT:        None
BUDGET ACTION REQUIRED:         None
STAFF RECOMMENDATION: Approval of the minutes.
   B. Rezoning Several Properties Planning & Economic Development
      SECOND READING
SUMMARY OF REQUEST: Staff-initiated request to rezone 1814 Dyson St, 1831
Dyson St and 1828 Jarman St from B-2, Convenience and Comparison Business

                                         Page 1 of 5
District to R-2, Medium Density Single Family Residential District. Also to rezone
1813 Dyson St from R-1, Low Density Single Family Residential District to R-2,
Medium Density Residential District. Also to rezone 1808 McIlwrath St, 1814
McIlwrath St, and 1825 Jarman St from B-4, General Business District to R-2,
Medium Density Single Family Residential District.
FINANCIAL IMPACT:         None
BUDGET ACTION REQUIRED:          None
STAFF RECOMMENDATION: Staff recommends approval of the rezonings.
COMMITTEE RECOMMENDATION: The Planning Commission voted 8-0 in favor of
recommending approval of the rezonings.
   C. Amendment to the Zoning Ordinance – Wireless Communication Service
      Facilities Planning & Economic Development
      SECOND READING
SUMMARY OF REQUEST: Staff-initiated request to amend Section 2321 of the
zoning ordinance to expand the overlay district to allow Wireless
Communication Service Facilities at 1800 Peck St (Marsh Field) and 2375 Beach
St (Water Filtration Plant). Staff has prepared two options for the Water Filtration
Plant location and is requesting that the Commission select one of them.

FINANCIAL IMPACT:         None

BUDGET ACTION REQUIRED:          None
STAFF RECOMMENDATION: To approve the zoning ordinance amendment, with
option 1 for the Water Filtration Plant location.
COMMITTEE RECOMMENDATION: The Planning Commission tabled the request
at their December 14, 2017 meeting over concerns about the Water Filtration
Plant location. At their March 15, 2018 meeting, they approved a motion 8-0 to
recommend approval of the request to expand the overlay district as
presented, with option 1 for the Water Filtration Plant site.

   D. 2018/19 Water Treatment Sodium Hypochlorite Bids           Department of
      Public Works – Water Filtration
SUMMARY OF REQUEST: Recommend endorsement of lowest responsible bidder
to supply sodium hypochlorite for the Water Filtration Plant.
FINANCIAL IMPACT:    An estimated cost of $71,280.00 (based on average
annual water pumped and feed rates).
BUDGET ACTION REQUIRED:          None




                                          Page 2 of 5
STAFF RECOMMENDATION: Staff recommends the Mayor and City Commission
endorse the low bid received and allow staff to enter into a contract with Olin
for sodium hypochlorite for one year, beginning April 15, 2018.

   E. City Hall Carpet Purchase        Finance & Administrative Services
SUMMARY OF REQUEST: The Finance & Administrative Services Division has been
charged with purchasing new carpet beginning with the offices on the first floor
of City Hall. The current carpet was installed at the time of a building renovation
in 1996. Over the course of the last five years we have noticed areas of extreme
wear and tear from rolling chairs, moving furniture, partition walls leaving empty
spots, and an inability to keep the carpet clean with our usual carpet cleaning
schedule. Approximately 10 months ago, Safebuilt bid out their renovation
project with consideration of the top 3 lowest bids, and contracted with the
local vendor who had the lowest, most reasonable bid for their project.
Understanding that the rest of City Hall still needed to be renovated, we were
given the opportunity to lock in the same bid rate for the rest of the City offices
provided we continue the project within a reasonable period of time.
FINANCIAL IMPACT:      $100,000 has been allocated in the public
improvement fund for (Phase 1) carpeting City Hall. This was approved with the
2017/18 Annual Budget. The current estimate is for $68,493.87 for the first floor
BUDGET ACTION REQUIRED:         None
STAFF RECOMMENDATION: Authorize staff to purchase flooring and services
related to the purchase and installation of new carpet and flooring for the City
Hall offices from Lakeshore Carpet One of 2591 McCracken.

   F. Heritage Square Commons II – Construction Loan City Manager
SUMMARY OF REQUEST: Gary Post has requested a construction loan in the
amount of $300,000 for construction at Heritage Square Commons II.
FINANCIAL IMPACT:        A $300,000 loan to be paid back in full.
BUDGET ACTION REQUIRED:         None
STAFF RECOMMENDATION: Approval.
   H. Paving of Parking Lot, Jefferson at Western DPW-Engineering
SUMMARY OF REQUEST: To award above referenced project to Jackson-Merkey
Contractors, Inc since they were the lowest responsible bidder with a total bid
price of $214,559.50.
FINANCIAL IMPACT:       The construction cost of $214,559.50 plus %15 for
construction engineering costs.
BUDGET ACTION REQUIRED:        Revised the budgeted amount via the 3rd
quarterly reforecast to more accurately reflect the projected costs. Project is

                                          Page 3 of 5
included in the original 2017/18 capital budget.
STAFF RECOMMENDATION: Award the contract to Jackson-Merkey Contractors,
Inc. for a bid price of $214,559.50.
   I. City Hall Irrigation Replacement-Department of Public Works
SUMMARY OF REQUEST: Award the replacement of the irrigation system at City
Hall to Ashley Irrigation. Four contractors were contacted, and two supplied
bids as follows:
      Ashley Irrigation                $21,248.13
      Lakeshore Harbor Gardens:        $26,500.00

FINANCIAL IMPACT:        None
BUDGET ACTION REQUIRED:         None
STAFF RECOMMENDATION: Award the project to the low bidder, Ashley
Irrigation.
   J. Community Relations Committee Resignations and Appointments City
      Clerk
SUMMARY OF REQUEST: To accept the following resignations and appointments
for the two boards below:
      Income Tax Board of Review
            Resign: Catherine Young
            Appoint: Elizabeth Sherman
      Construction Code Board of Appeals
            Resign: Vicky Luthy
            Appoint: Michael Eslick
FINANCIAL IMPACT:        None
BUDGET ACTION REQUIRED:         None
STAFF RECOMMENDATION: To concur with the recommendations of the
Community Relations Committee and approve the resignations and
appointments.
Motion by Commissioner Warren, second by Commissioner German, to approve
the consent agenda as presented, except item G.
ROLL VOTE: Ayes: German, Rinsema-Sybenga, Turnquist, Johnson, Gawron,
           Hood, and Warren
            Nays: None
MOTION PASSES

                                          Page 4 of 5
2018-25        ITEMS REMOVED FROM CONSENT AGENDA
   G. Letter of Understanding Between the County and City for Reimbursement
      of Architectural Services for Proposed Convention Center City Manager
SUMMARY OF REQUEST: This is a request to reimburse a percentage of the
architectural expenses for the proposed Convention Center to the County.
FINANCIAL IMPACT:        None
BUDGET ACTION REQUIRED:         None
STAFF RECOMMENDATION: Approval.
Motion by Commissioner Rinsema-Sybenga, second by Commissioner Johnson,
to approve the request to reimburse a percentage of the architectural expenses
for the proposed Convention Center to the County.
ROLL VOTE: Ayes: Rinsema-Sybenga, Turnquist, Johnson, Gawron, Hood, Warren,
           and German
            Nays: None
MOTION PASSES
PUBLIC PARTICIPATION: Public Comments were received
ADJOURNMENT: The City Commission meeting adjourned at 5:55 p.m.


                                           Respectfully Submitted,




                                           Ann Marie Meisch, City Clerk




                                       Page 5 of 5

Top of Page