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CITY OF MUSKEGON
CITY COMMISSION MEETING
JUNE 9, 2015
CITY COMMISSION CHAMBERS @ 5:30 P.M.
MINUTES
The Regular Commission Meeting of the City of Muskegon was held at City Hall,
933 Terrace Street, Muskegon, MI at 5:30 p.m., Tuesday, June 9, 2015.
Vice-Mayor Spataro opened the meeting with prayer, after which the
Commission and public recited the Pledge of Allegiance to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present: Mayor Stephen Gawron, Vice Mayor Lawrence Spataro,
Commissioners Johnson, Hood, German, Rinsema-Sybenga, and Turnquist, City
Manager Franklin Peterson, City Attorney John Schrier, and City Clerk Ann
Meisch.
2015-41 HONORS AND AWARDS:
A. Recognition of Spring 2015 Citizen’s Academy Graduates. PUBLIC
SAFETY
Mayor, Stephen Gawron read the resolution and thanked the 2015 Citizen’s
Police Academy for their faithful attendance, completion and graduation from
the ten week academy.
2015-42 CONSENT AGENDA:
A. Approval of Minutes CITY CLERK
SUMMARY OF REQUEST: To approve minutes of the May 26, 2015 City
Commission Meeting.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Approval of the minutes.
B. Fireworks Display Permit for Muskegon Country Club CITY CLERK
SUMMARY OF REQUEST: Melrose Pyrotechnics, Inc. is requesting approval of a
fireworks display permit for July 3, 2015, at the Muskegon Country Club, 2801
Lakeshore Drive. Fire Marshall Metcalf will inspect the fireworks on the day of the
event.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Approval contingent on inspection of the fireworks
and approval of insurance.
C. 2015-2016 Michigan Municipal League Membership Dues CITY CLERK
SUMMARY OF REQUEST: Approval to pay the 2015-2016 MML dues in the amount
of $9,647. This is an increase of $152.
FINANCIAL IMPACT: MML DUES $8,870
Legal Defense Fund $ 877
Total $9,647
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Approval
D. CDBG Program Administration Agreement – City of Muskegon/City of
Norton Shores PLANNING & ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: The City of Muskegon has contracted with the City of
Norton Shores to administer their Community Development Block Grant (CDBG)
program since 2006. The current Agreement concludes on June 30, 2015. The
new Agreement includes some minor changes (such as ensuring reporting is
consistent with Federal requirements, liens are recorded, administration
payment be not less than $22,000 and written procedures be established for
receiving bids for home repairs) and extends the Agreement for two years
(through June 30, 2017).
FINANCIAL IMPACT: The City of Norton Shores will pay the maximum allowable
CDBG costs per program year to the City of Muskegon (minimum amount of
$22,000), minus $1,000 to administer their CDBG program.
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To approve the Agreement and authorize the
Mayor and City Clerk to sign.
E. Extension of Vinyl Siding Supplier Contract for Fiscal Year 2015–2016
COMMUNITY AND NEIGHBORHOOD SERVICES DEPARTMENT
SUMMARY OF REQUEST: To approve the extension of the contract with Keene
Lumber Company to be the Vinyl Siding Supplier for 2015-2016 fiscal year. Keene
Lumber has agreed to honor the existing contract price of $46.95 per building
square for both white and color siding.
FINANCIAL IMPACT: Funding will be disbursed from the 2015-2016 Community
Development Block Grant Vinyl Siding fund.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: To approve request.
COMMITTEE RECOMMENDATION: The funding for the Vinyl Siding Program was
approved by the Citizen’s District Council during the 2015-2016 allocation
period.
F. Extension of Vinyl Siding Installer Contracts for Fiscal Year 2015-2016
COMMUNITY AND NEIGHBORHOOD SERVICES DEPARTMENT
SUMMARY OF REQUEST: To authorize Community and Neighborhood Services to
extend the contracts through June 30, 2016 to Mark Tucker Construction, 1620
Fruitvale Road, Holton, MI, and Cutting Edge, 766 Chatterson Road, Muskegon,
MI to install vinyl siding at an agreed price of $5o.oo per building square for the
Vinyl Siding Program’s 2015-2016 fiscal year.
FINANCIAL IMPACT: Funding will be disbursed from the 2015 - 2016 Community
Development Block Grant Vinyl Siding fund up to June 30, 2016.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: To approve the request.
COMMITTEE RECOMMENDATION: The funding for the Vinyl Siding Program was
approved by the Citizens District Council and City Commission during the 2015 –
2016 allocation period.
G. Scale for DPW Loader DPW/Equipment
SUMMARY OF REQUEST: Authorize staff to purchase one portable scale from
Michigan CAT, the sole source provider to match our Loader.
FINANCIAL IMPACT: $11,648.00
BUDGET ACTION REQUIRED: None. Amount is what was budgeted.
STAFF RECOMMENDATION: Authorize staff to purchase one portable scale from
Michigan CAT, the sole source provider to match our loader.
H. City-MDOT Agreement; Latimer Dr. Resurfacing; Port City to Black
Creek ENGINEERING
SUMMARY OF REQUEST: Approve the contract with MDOT for the resurfacing of
Latimer between Port City & Black Creek and approve the resolution authorizing
the Mayor and City Clerk to sign the contract.
FINANCIAL IMPACT: MDOT’s participation is limited to the approved federal
funds of $240,000. The estimated total construction cost is $297,500 plus
engineering cost.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: Approve the contract and resolution authorizing the
mayor and clerk to sign both.
I. Resolution in Support of Floodplain Management PLANNING &
ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: Request for approval of resolution in support of
floodplain development reporting to the Federal Emergency Management
Agency (FEMA) to be included in the National Flood Insurance Program (NFIP)
for the purpose of significantly reducing flood hazards to persons, reducing
property damage, and reducing public expenditures, and providing for the
availability of flood insurance and federal funds or loans within the city.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To approve the floodplain development resolution.
J. Amendment to the City Code of Ordinance – Floodplain Management
PLANNING & ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: Staff initiated request to amend the City Code of
Ordinances to include a floodplain management ordinance, which is a new
requirement by the Federal Emergency Management Agency (FEMA) as part of
adoption of the new Flood Insurance Rate Maps that will be effective July 6,
2015. The Planning Department will serve as the designated enforcement
agency.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To approve the floodplain management
ordinance.
K. Community Relations Committee Recommendation CITY CLERK
SUMMARY OF REQUEST: To concur with recommendations from the Community
Relations Committee:
Accept the resignation of Steve Wisneski from the Planning Commission and
Jessica Cook from the Downtown Development Authority.
Appoint Doris Rucks to the District Library Board; Ronald Pesch to the Downtown
Development Authority; and Jill Montgomery-Keast to the Planning Commission.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To concur with recommendations
Motion by Commissioner Johnson, second by Commissioner German to
approve the Consent Agenda as read.
ROLL VOTE: Ayes: Gawron, Hood, Spataro, German, Rinsema-Sybenga,
Turnquist, Johnson
Nays: None
MOTION PASSES
2015-43 PUBLIC HEARINGS:
A. Transmittal of 2015-2016 Proposed Budget CITY MANAGER
SUMMARY OF REQUEST: At this time staff is transmitting to the City Commission
the proposed budget for fiscal year 2015-16 which starts July 1, 2015. Both
hardcopy and electronic versions of the budget have been distributed to
Commissioners. Additionally, the budget is available for public inspections on
the City’s website and at the City Clerk’s office or Hackley Public Library.
The proposed budget was reviewed in detail with staff at the June 8th work
session. City ordinance requires that the budget be adopted by the Commission
on or before the second Commission meeting in June.
FINANCIAL IMPACT: The budget is the City’s financial plan for the coming fiscal
year.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: Approval of the proposed budget for fiscal year
2015-2016.
Motion by Vice-Mayor Spataro, second by Commissioner Johnson to close the
public hearing and approve the proposed budget.
ROLL VOTE: Ayes: Hood, Spataro, German, Rinsema-Sybenga, Turnquist,
Johnson, and Gawron
Nays: None
MOTION PASSES
2015-44 NEW BUSINESS:
B. Resolution to Place a Question on the November Ballot CITY MANAGER
SUMMARY OF REQUEST: Resolution of the City Commission to propose for
adoption by the voters of the City of Muskegon an Amendment to the City
Charter concerning an additional millage exclusively for street improvements
and street maintenance.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To adopt the resolution to propose an amendment
to the City Charter concerning an additional millage exclusively for street
improvements and street maintenance.
Motion by Commissioner Johnson, second by Commissioner Rinsema-Sybenga
to adopt the resolution to propose an amendment to the City Charter
concerning an additional millage exclusively for street improvements and street
maintenance.
ROLL VOTE: Ayes: Spataro, German, Rinsema-Sybenga, Turnquist, Johnson,
Gawron, and Hood
Nays: None
MOTION PASSES
B-1. Sewer Rate Adjustment FINANCE DIRECTOR
SUMMARY OF REQUEST: The city last adjusted sewer rates on January 1, 2010 (a
25%) increase). Since then, Sappi Paper closed its mill facility, which was the
largest user of the county wastewater system. The County Wastewater
Treatment Facility has had a difficult time adjusting to the loss of revenues from
the closure of the Sappi Paper Mill. Consequently, the county has implemented
a number of rate adjustments/increases over the past several years. Since 2010,
the city has been absorbing those increases internally, which has reduced our
cash reserves. Accordingly, we are asking the City Commission to approve a
treatment rate for our customers that is based on a multiplier of the rate the
county bills the city for wastewater treatment.
FINANCIAL IMPACT: It is anticipated that the proposed sewer rate adjustment
will generate approximately $790,000 in additional annual revenue for the city’s
sewer fund in the first year. The financial impact for a typical city residential user
(7,500 gal/month) will be $36.00 annually ($3.00 monthly) for the first year.
BUDGET ACTION REQUIRED: None at this time. If the rate change is approved, it
will be incorporated into future budget reforecasts together with the higher
anticipated county treatment costs.
STAFF RECOMMENDATION: Adoption of the attached fee adjustment resolution.
Motion by Commissioner Rinsema-Sybenga, second by Hood to adopt the fee
adjustment resolution.
ROLL VOTE: Ayes: Turnquist, Johnson, Gawron, Hood, Spataro, German,
Rinsema-Sybenga
Nays: None
MOTION PASSES
ADJOURNMENT: The City Commission Meeting adjourned at 6:23 p.m.
Respectfully submitted,
Ann Marie Meisch, MMC
City Clerk