Agenda and Minutes
Talent Bank Application – Want to serve on a board? If so, apply here – we need your help!
The City Clerks Office is responsible for many diverse functions of the city.
The City Clerk attends and records all meetings of the City Commission. The minutes of the Commission actions are then prepared and distributed. The City Clerk prepares City Commission meeting agendas and information packets with the City Manager. All public hearing notices are posted and published by the City Clerks office. The City Clerks office maintains all City Codes, Ordinances, Resolutions, Policies and other legal documents. The office is responsible for the management and preservation of the official records of the City of Muskegon.
The City Clerk serves as the Public Relations person for the City. The Clerk prepares press releases, works through different organizations to promote the City, prepares and distributes the City’s newsletter, The Channel Newsletter, and serves on various boards promoting the City.
The City Clerks office is responsible for ballot preparation, issuance of absent voter ballots, delivery and set up of voting equipment, training of election inspector boards in the proper election procedures, the processing of ballots in compliance with federal and state election laws and the maintenance of voter registration files. The City Clerks office conducts neighborhood voter registration drives, training on the election voting equipment and other election related topics.
Other areas of responsibility are Notary, Business Registrations, Encroachments, Peddlers, Transient Business, auctions and auctioneers and Going out of Business permits. In addition, the Clerks office is responsible for historical research, Imaging of city documents, city meetings schedule and calendar, Bid openings, public bulletin boards, public notices, ads, liquor licensing, Resolutions, proclamations, city contracts and agreements, vacated alleys and streets, Passport application acceptance, and passport drives. The City Clerk administers the Oath of Office to City Officials, Police Officers, and members of city Boards/Commissions/Committees as requested.
The City Clerks office strives to provide professional, efficient and friendly customer service to all our customers.
City Clerk’s Department Links Forms
- Mobile Food Vending Application
- Mobile Food Vending Ordinance(See Article VIII)
- Special Event Parking Downtown Application
- Index of Boards and Committees
- Online Business Registration Form and Payment
- Business Registration Form
- Fire Safety Audit Form (Part of Business Registration)
- Business Registration
- Transient Merchant License Form
- Western Market Lease Agreement
- Western Market Chalet Rental Application
Frequently Asked Questions:
When is the next City Commission meeting?
The City Commission regularly meets every second and fourth Tuesday of the month. A worksession meeting is held on the Monday preceding the second Tuesday of each month. Special meetings will be posted in advance.
How can I serve on a City of Muskegon board or committee?
Pick up an application form from the City Clerk’s office and specify what boards/committees you are interested in. You can also use the online talent bank application form. The City Commission reviews the applications and makes appointments at a City Commission meeting.
Marriage Licenses
Marriage licenses information is obtained from the Muskegon County Clerk’s Office, 990 Terrace Street, Muskegon, MI 49442, 231-724-6221.
Death Records
Death records can be obtained from the Muskegon County Clerk’s Office, 990 Terrace Street, Muskegon, MI 49442, 231-724-6221.
Who can register to vote ?
You are qualified to vote if :
- You are a Citizen of the United States
- You are at least 18 years of age on or before the next scheduled election
- You have been a resident of Michigan for at least 30 days before the election
- You have registered on or before the close of registration preceding the election
Where do I register to vote?
The last day to register before an election occurs at 5 P.M. on the 30th day preceding the election. It is not necessary to re-register for each election unless you have moved and/or changed you name.
Locations to Register to Vote:
- Local Clerk’s office
- County Clerk’s office
- Secretary of State
As soon as the local clerk accepts the registration and mails you a identification card, you are officially registered to vote.
How do I get an absentee ballot?
Absentee voting applications and ballots can be obtained from the City Clerk’s office where you are registered. No absent voters ballots will be supplied through a telephone request. They must be requested in writing.
- You may apply for a Absent Voter Ballot if :
- You expect to be absent from the community the entire time the polls are open on election day.
- You are physically unable to attend the polls without assistance.
- You cannot attend the polls because of religious beliefs.
- You have been appointed a precinct inspector outside of your community.
- You are 60 years of age or older.
- You are in jail awaiting arraignment.
You may apply for an absent voter ballot by:
- Letter
- Post card
- Absentee ballot application
- In person at the City Clerk’s office.
When sending your request for absentee ballot please include the following:
- Your name
- The date of the election
- The address where you are registered to vote
- The reason why you are requesting an absent voter ballot
- The address where you wish to receive your ballot.
- Your signature and the date of your request.
The deadline to apply to receive an absent voter ballot by mail is 2 P.M. on the Saturday prior to the election.
The City Clerk’s office is managed by:
Ann Meisch, City Clerk
933 Terrace St.
Muskegon, MI 49440
Phone Number: (231) 724-6705
Fax Number: (231) 724-4178
email: ann.meisch@shorelinecity.com
