The City of Muskegon was able to secure a federal energy grant and is looking to hire a qualified consulting firm to provide planning/design to upgrade, retrofit, and replace energy usage related elements at four different facilities/locations: McGraft Park, Smith Ryerson Park, City streets (Western Ave. & Terrace Point Dr.), and the LC Walker Arena. Click Here for a detailed RFQ-RFP or call the Engineering Department at 231-724-6707.

A mandatory pre-proposal meeting is set for November 19, 2009 at 10:00 a.m. The meeting will be held at Muskegon City Hall in room 203. The purpose of the meeting is to address any and all questions relevant to this request at the same time so that all participants will have the same information. Proposals will not be accepted from those not in attendance.

A minimum of three copies of the proposal documents shall be submitted in a sealed envelope to:

Engineering Office
City of Muskegon
933 Terrace Street
Muskegon, MI 49443

The envelope shall be clearly marked on the exterior denoting the name of the firm submitting the proposal and labeled “Energy Evaluation Proposal”. The proposals shall be submitted no later than 2:00 P.M., November 30, 2009, at which time they will be publicly opened. Late submissions will not be accepted and will be returned unopened.

The City reserves the right to reject any and all proposals and to waive any irregularity in proposals received whenever such rejection or waiver is in the best interest of the City. All firms submitting proposals will be notified at the earliest possible date when the award is made.

CITY OF MUSKEGON, MICHIGAN
By: Ann Becker, City Clerk

PUBLISH: November 10, 2009
(NOTE: a condensed version was published in the Muskegon Chronicle)

ADA POLICY

The City will provide necessary appropriate auxiliary aids services, for example, signers for the hearing impaired, audiotapes for the visually impaired, etc., for disabled persons who want to attend the meeting, upon twenty-four hours notice to the City. Contact:

Ann Marie Becker, City Clerk
933 Terrace Street, Muskegon, MI 49440
(231) 724-6705 or TDD (231) 724-6773

CITY OF MUSKEGON, MICHIGAN

Project Title:  Smith Ryerson Park Improvements

The City of Muskegon, Michigan will receive sealed bids until 2:00 p.m. local time on November 24, 2009, at the City Clerk’s Office, City Hall, 933 Terrace Street, Muskegon, Michigan, at which time and place all bids will be publicly opened and read aloud for the following Project: Smith Ryerson Park Improvements.

Items of work include: new restroom facility and concession stand, new picnic shelter, rework existing restroom facility to a storage room for maintenance, two new basketball courts, combination football-soccer-baseball fields, bleachers, picnic tables, irrigation systems, rework existing walkways and combine with new walkways leading to overlook, new barbeque grills. Removal of existing parking and construction of new lot will be an alternate to the project.

Copies of Plans and Specifications may be obtained on or after November 9, 2009 at Sidock Group, Inc., 379 W. Western Avenue, Muskegon, upon the submission of a non-refundable $65.00 fee for each set plus $15.00 mailing fee. An amount equal to five percent (5%) of the Bid must be submitted with each Bid Proposal in one of three forms acceptable to the City of Muskegon. Contract documents may be examined at the following locations:

Builders & Traders Exchange, Grand Rapids
Sidock Group, Inc., 379 W. Western Avenue, Muskegon
City Clerk’s Office, Muskegon City Hall

Attention is called to the fact that the City requires: that the Contractor consider hiring local work force insofar as possible; that not less than the salaries and wages set forth in the Specifications must be paid; that 14% minority and 6.9% female are the goals established for participation in each trade; that the Contractor must ensure employees and applicants for employment are not discriminated against based upon their race, creed, color, religion, sex, national origin, handicapped condition nor veteran background; and that all pertinent regulations must be complied with. No bid may be withdrawn within sixty (60) days after bid opening.

The City of Muskegon reserves the right to reject any or all bids or to waive any informalities or irregularities in the bidding.

A Pre-Bid Conference will be held in the City Commission Chambers, Muskegon City Hall, at 10:00 a.m. on November 17, 2009, at which time and place any questions regarding this Project should be presented. Minutes from said Pre-Bid Conference will become an Addendum to the Contract.
CITY OF MUSKEGON, MICHIGAN
By: Ann Marie Becker, City Clerk
PUBLISH: November 7, 2009

ADA POLICY
The City will provide necessary appropriate auxiliary aids services, for example, signers for the hearing impaired, audio tapes for the visually impaired, etc., for disabled persons who want to attend the meeting, upon twenty-four hours notice to the City. Contact:

Ann Marie Becker, City Clerk
933 Terrace Street, Muskegon, MI 49440
(231) 724-6705 or TDD (231) 724-6773

CITY OF MUSKEGON, MICHIGAN

Project Title: Smith Ryerson Park Improvements

The City of Muskegon, Michigan will receive sealed bids until 2:00 p.m. local time on
September 29, 2009, at the City Clerk’s Office, City Hall 933 Terrace Street, Muskegon, Michigan,
at which time and place all bids will be publicly opened and read aloud for the following Project:
Smith Ryerson Park Improvements.

Items of work include:  new restroom facility and concession stand, new picnic shelter, rework
existing restroom facility to a storage room for maintenance, two new basketball courts,
combination football-soccer-baseball fields, bleachers, picnic tables, irrigation systems, rework
existing walkways and combine with new walkways leading to overlook, new barbeque grills,
removal of existing parking and construction of new lot.

Copies of Plans and Specifications may be obtained on or after September 8, 2009 at Sidock
Group, Inc., 379 W. Western Avenue, Muskegon, upon the submission of a non-refundable
$65.00 fee for each set plus $15.00 mailing fee.  An amount equal to five percent (5%) of the Bid
must be submitted with each Bid Proposal in one of three forms acceptable to the City of
Muskegon.  Contract documents may be examined at the following locations:

Builders & Traders Exchange, Grand Rapids
Sidock Group, Inc., 379 W. Western Avenue, Muskegon
City Clerk’s Office, Muskegon City Hall

Attention is called to the fact that the City requires: that the Contractor consider hiring local
work force insofar as possible; that not less than the salaries and wages set forth in the
Specifications must be paid; that 14% minority and 6.9% female are the goals established for
participation in each trade; that the Contractor must ensure employees and applicants for
employment are not discriminated against based upon their race, creed, color, religion, sex,
national origin, handicapped condition nor veteran background; and that all pertinent
regulations must be complied with.  No bid may be withdrawn within sixty (60) days after bid
opening.

The City of Muskegon reserves the right to reject any or all bids or to waive any informalities or
irregularities in the bidding.

A Pre-Bid Conference will be held in the City Commission Chambers, Muskegon City Hall, at
10:00 a.m. on September 15, 2009, at which time and place any questions regarding this Project
should be presented.  Minutes from said Pre-Bid Conference will become an Addendum to the
Contract.
CITY OF MUSKEGON, MICHIGAN
By:  Ann Marie Becker, City Clerk
PUBLISH:    September 5,  2009

ADA POLICY
The City will provide necessary appropriate auxiliary aids services, for example, signers for the hearing impaired, audio tapes for the visually impaired, etc., for disabled persons who want to attend the meeting, upon twenty-four hours notice to the City.  Contact:

Ann Marie Becker, City Clerk
933 Terrace Street, Muskegon, MI  49440
(231) 724-6705 or TDD (231) 724-6773

Download the print version of the Smith Ryerson Park Improvements document.

Project Description
Items: 1,935 Sq. Yd. Aggregate Base 22A @ 6” C.I.P; 352 Tons Various Bit Mix (Leveling 3C @ 165#/Sq. Yd. & Top 4C @ 165#/Sq. Yd.); 115 Ea. 54” Storm Sewer Joints (clean & grout); 960 Lin. Ft. Concrete Curb & Gutter Std. Det. 1; 2,033 Sq. Yd. Pavement Removal; 453 Lin Ft. Sanitary Sewer 8” SDR 35; 670 Lin. Ft. Various Watermain (4”, 6”, & 8” D.C.I. CL 52); and all other related items (engineers estimate is $233,393.00).

CITY OF MUSKEGON
Engineering Department

H 1649 MERRILL AVE., SEVENTH ST. TO SIXTH ST.

Pre-Bid Meeting
February 24, 2009 – 11:00 A.M.
Second Floor Conference Room (Rm. 203) – City Hall

ATTENDANCE:
Mohammed Al-Shatel, City of Muskegon, (231) 724-6707
Dwana Thompson, Affirmative Action, (231) 724-6703
Kelly DeFrench, DPW, (231) 724-4184
Bryan Heath, City of Muskegon, (231) 724-6707
Steve Fisher, City of Muskegon, (231) 724-6707
Kyle Brenner, Brenner Exc. Inc., (269) 793-7531
Matthew Warners, Brenner Exc. Inc., (269) 793-7531
Kirk Kahner, Wyoming Excavators, (616) 691-7368
Jim Lenfield, Bultema Brothers , (616) 455-2240
Trevor Moelker, Schippers Exc., (616) 895-4119
Kevin Hager , My-Con Inc., (616) 896-9049
Ron Meyer, Ron Meyer Assoc. Inc., (616) 688-5751
Jim McCormick, McCormick Sand, (231) 766-0514
Jeff Felinski, Felco Contractors, (231) 759-0924
Michael McKinley, McKinley Concrete, (231) 780-3239

ABSENT:

ComCast
Consumers Energy – No conflicts via e-mail
DTE (MichCon)
Verizon – No conflicts via e-mail
*Each of the utilities listed above has reviewed the plans and do not foresee any conflicts with this project.

OVERVIEW: Mohammed Al-Shatel

The project consists of the complete reconstruction (including curb and gutter) of Merrill St. between Seventh St. and Sixth St., watermain replacement, sanitary sewer replacement, and joint repairs on the 54” storm sewer in the area.

CONTRACT REQUIREMENTS:

1) The “Local Preference” policy is in effect for this project. If a local contractor’s bid is within a range of 1% or less than the lowest submitted bid, the award may be given to the local contractor. A local contractor is described as “a contractor within the corporate limits of the City of Muskegon”.

2) Page 14a is the “Disadvantaged Contractor Affidavit”. If a bidder is using sub contractors, the bidder must attempt to contact a disadvantaged contractor. The Disadvantaged Contractor List is only a reference tool for the bidder and can be found on the city’s web site. All contractors on the list are private entities (they are not employed by the City of Muskegon). Hiring the contractor is solely the bidder’s decision; however, he/she must document that the attempt was made to contact them or any other disadvantaged contractor known to the bidder.

3) The successful bidder must adhere to the City Income Tax guideline, 1% for employees working and residing within the city limits and .5% for all others. The successful bidder must register with the Income Tax Department located on the first floor of City Hall (room 105).

4) Addendum/updates will be sent to the listed contract holders only.

5) A 5% Bid Bond (in a form acceptable to the City of Muskegon) must accompany the bid submittal. All Bids must be submitted on the documents included in the bid booklet provided with the contract booklet. No late bids will be accepted.

6) If the total bid is $50,000.00 or less, the bidder may submit four (4) “Letters of Recommendation” in lieu of the required contract Performance Bond. The bidder must submit his/her intent with his/her bid.

7) Bids are due Tuesday, March 3, 2009 in the City Clerk’s office at 2:00 p.m.

8) Bids must be submitted in sealed envelopes, clearly identified with project name.

9) It was suggested that each bidder refer to the “Bidder’s Checklist” to ensure that all required information is included with the bid.

10) The City’s plan is to award the contract at the City Commission meeting scheduled for March 10, 2009.

11) The project is prevailing wage and each bidder is advised to review MDOT’S web site to ensure that he/she has the most current information.

CONTRACT/PROJECT HIGHLIGHTS

1) The 54″ storm sewer is divided into 4′ sections.

2) The 54″ storm sewer is in groundwater with approximately 1′ of sand on the bottom of the pipe. The bid proposal page includes a pay item for cleaning the storm sewer.

3) There is no video tape of the storm sewer, it was visually inspected.

4) The note regarding terrace grading on plan sheet 3 of 4 indicates that the placement of fill, topsoil, and seed is incidental to the terrace grading. Item 24 – prepared soil and seed class A is not pay item. A revised bid proposal page (deleting Item 24) is attached to this addendum. The note also calls for 28 CY of fill, which is also incidental to the terrace grading.

5) The contractor should note plan sheet 2 of 4 (typical cross section note) showing the requirement for gravel from gutter pan to gutter pan. The fill gravel beneath the curb is incidental to the curb and gutter pay item.

6) All products used must be American made per section 3.11 in the special specifications.

Contract Cost(Fee) $40.00
Bid Deadline 3/3/2009
Plans may be obtained on or after 2/16/2009

Pre-bid meeting
Pre-Bid Conferences will be held in the second floor conference room (Rm. 203) at City Hall beginning at 10:00 a.m. on February 24, 2009 at which time and place any questions regarding these projects should be presented. Minutes from said Pre-Bid Conference will become an Addendum to the Contract.

NOTE:
Product name N.P.C. Internal Joint Seal (can be found @ www.NPC) is an acceptable substitute for bid proposal item #9, CLEAN AND GROUT JOINTS IN 54″ STORM SEWER PIPE – 115 each.