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CITY OF MUSKEGON, MICHIGAN
ADMINISTRATIVE SERVICES DIVISON
DIVISION SUMMARY development of young people. Through the
City's Government Day Program and Youth
ADMINISTRATIVE SERVICES in Government Program, we work closely
with Muskegon Public Schools to promote
Division Description and encourage youth participation in
The Administrative Services Division provides government, including using students as
direct services and internal support services election workers as well as hold field trips in
necessary for the operation of the City. The the fall and spring.
division is made up of four departments:
Administration Department, City Clerk's Office, Promote Economic Stability, Diverse
Civil Service Office and the Affirmative Action Economic Growth and Redevelopment.
Office. Major divisional responsibilities include Administrative services division meets this
labor relations, legislative activities, public and goal through coordination of the following
community relations, election administration, programs: business registration, tax
City Commission affairs, business registration abatements and contract compliance. It
and permits, personnel recruitment and record also fosters opportunities for women and
keeping, workers compensation, effective minority owned businesses to participate in
implementation of the City's Equal Employment the economic development process.
Opportunity Policy and contract compliance. Sustain the Natural, Cultural and
Divisional Relationship to City Recreational Resources of the
Commission Goals Community.
This goal is met indirectly through our
Take Leadership Responsibility for written support of grant requests (by various
Improving Race Relations and Diversity. community agencies/groups) to enhance
We support and encourage this goal and promote cultural activities.
internally by fostering cultural sensitivity
training among employees and externally by Foster Strong Ties Among Governments
our direct involvement with community and Community Agencies.
groups undertaking initiatives toward This division maintains very close working
improving race relations in the community. relations with many neighboring units of
The division also promotes racial diversity government as well as community agencies.
on City boards and committees by directly We meet this goal through project specific
encouraging residents of minority groups to partnerships, joint purchasing
apply for appointment. We are directly arrangements, representation on common
involved in the Institute for Healing Racism - boards and committees, shared resources
- created for the purpose of healing and and value specific information, and often
bridging the racial divide within the times through joint agency group meetings
community. throughout the year.
Foster Opportunities for City Youth. Maintain and Enhance the
We support this goal internally through the Neighborhoods of the City.
Julia Hackley Summer Internship Program, The Administration Division contributes to
which employs three to five students per the City's fight against blight through
year. Externally, staff works closely with aggressively investigating environmental
particular initiatives throughout the County and sidewalk appeals.
that seek to improve the job skill
2004 Budget Highlights CITY OF MUSKEGON, MICHIGAN
Administration Department: No staffing position will not be filled. Job Line will be
changes. Although such discontinued. Major recruitment will be
programs/initiatives as Employee significantly curtailed. The proposed
Education Reimbursement, operating budget solely provides for
organization-wide employee training and continuation of basic services. Efforts to
City-wide Citizen Survey were not fine-tune use of departmental staff and
budgeted, for the most part, we foresee material resources in order to advance
continuation of services at current output will continue. Improvements in
levels. A high priority item will be to relaying information through the City's
successfully negotiate new collective intranet and internet sites will continue.
bargaining agreements with two to four
of our five labor groups (Patrol and Future Outlook
Command will most likely carry over into
2004 and negotiations will begin for Fire Following are the major goals of the
and SEIU17M Unit #2). We will also Administration Division incorporated in the
continue oversight and coordination of proposed budget:
the organization's administrative needs.
Affirmative Action Department: No Administrative Services:
staffing changes. However, we will Negotiate two to four union contracts.
assume responsibility for the Worker's Continue to work towards improving
Compensation program. The Channel Labor / Management relations.
will be published but mailing will be Continue on-going efforts to improve
discontinued, and national recruitment race relations.
will be curtailed (although we will Foster the accomplishment of the City
maintain a presence where necessary) Commission Vision, Value and Mission
and the hardship contingency fund within the organization and the
discontinued. We will continue community.
community outreach, participation in
special interest programs, administration Affirmative Action:
of the Julia Hackley internship program, Work more closely with the Civil Service
and contract compliance. and Finance departments to implement
the Workers Compensation Program.
City Clerk's Office: Staffing levels will Meet Equal Employment Opportunity
change. The part time position will not efforts.
be filled and that will impact the Imaging Continue to publish The Channel.
Program. We will continue to work with Continue to pursue contract compliance.
the Commission on their Community
Relations and Public Relations City Clerk's Office:
Committee projects. We will continue to Continue with current programs.
work on various committees with the Work on citywide data imaging.
Chamber to enhance and provide better Develop a Standards Manual with Public
public communication. We are updating Relations Committee.
and adding to our City Clerk Web Page Continue to Design Clerk's Office Web
to provide more information and ways to page with links to program applications
do business through the city web page. such as licensing, permits, voter
registration, and absentee ballot.
Civil Service Department: staffing level
will change. The Personnel Analyst Develop an Electronic Agenda Packet.
Enhance existing voter registration
programs with seniors, students, and CITY OF MUSKEGON, MICHIGAN
neighborhood groups.
Civil Service:
Complete development of revised new
employee orientation process.
Bring Civil Service Rules and
Regulations update to completion.
Conclude personnel file reorganization.
Enhance the performance appraisal
process with supervisory training on
proper utilization of it.
Promote educational information on
workplace issues with articles in the
employee newsletter.
Revise CDL Drug Testing and Leave
policies to meet current needs.
Continue development of Civil Service
web pages.
Begin revamping employee handbook.