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CITY OF MUSKEGON
CITY COMMISSION MEETING
OCTOBER 25, 2011
CITY COMMISSION CHAMBERS @ 5:30 P.M.
AGENDA
CALL TO ORDER:
PRAYER:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
HONORS AND AWARDS:
INTRODUCTIONS/PRESENTATION:
CONSENT AGENDA:
A. Approval of Minutes. CITY CLERK
B. Change in the Income Guidelines for CDBG Emergency Repair and
HOME Weatherization. COMMUNITY & NEIGHBORHOOD SERVICES
C. To Impose an Upfront Fee for the CDBG Emergency Repair Program.
COMMUNITY & NEIGHBORHOOD SERVICES
D. Moratorium on Fees for 2012 Vacant Buildings. PLANNING &
ECONOMIC DEVELOPMENT
E. Donation Programs for 2011 Individual Income Tax Returns. INCOME
TAX
F. Extension of Temporary Employment Services Agreement. CITY
MANAGER
G. Payrolling Services Agreement. CITY MANAGER
PUBLIC HEARINGS:
COMMUNICATIONS:
CITY MANAGER’S REPORT:
UNFINISHED BUSINESS:
NEW BUSINESS:
A. Approval of Sale of City-Owned Home at 1201 Ransom. COMMUNITY &
NEIGHBORHOOD SERVICES
B. Approval of Sale of City Owned Home at 1581 Division. COMMUNITY &
NEIGHBORHOOD SERVICES
C. Vacant Building Registration Ordinance Amendment. PLANNING &
ECONOMIC DEVELOPMENT
D. Transmittal of 6/30/11 Comprehensive Annual Financial Report.
FINANCE
E. First Quarter 2011-12 Budget Reforecast. FINANCE
F. Consideration of 2012 COLA for Retirees. FINANCE
ANY OTHER BUSINESS:
PUBLIC PARTICIPATION:
Reminder: Individuals who would like to address the City Commission shall do the following:
Fill out a request to speak form attached to the agenda or located in the back of the room.
Submit the form to the City Clerk.
Be recognized by the Chair.
Step forward to the microphone.
State name and address.
Limit of 3 minutes to address the Commission.
(Speaker representing a group may be allowed 10 minutes if previously registered with City Clerk.)
CLOSED SESSION:
ADJOURNMENT:
ADA POLICY: The City of Muskegon will provide necessary auxiliary aids and services to individuals who
want to attend the meeting upon twenty four hour notice to the City of Muskegon. Please contact Ann
Marie Cummings, City Clerk, 933 Terrace Street, Muskegon, MI 49440 or by calling (231) 724-6705 or
TTY/TDD: dial 7-1-1 and request a representative to dial (231) 724-6705.
Date: October 25, 2011
To: Honorable Mayor and City Commissioners
From: Ann Marie Cummings, City Clerk
RE: Approval of Minutes
SUMMARY OF REQUEST: To approve minutes of the October 10th
Commission Worksession Meeting and the October 11th City
Commission Meeting.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
CITY OF MUSKEGON
CITY COMMISSION WORKSESSION
October 10, 2011
5:30 p.m.
MINUTES
2001-72
Meeting was called to order at 5:30pm.
Present: Mayor Warmington, Vice-Mayor Gawron; Commissioners Spataro, Shepherd,
Wierengo, Wisneski.
Excused: Commissioner Carter
1. Vacant Building Ordinance, Fees, and Conditional Fee Moratorium Extension.
The Commission discussed revisiting the Vacant Building Ordinance at a later date after the
Planning Commission has reviewed and recommended appropriate changes.
2. Approval of Contractor for Construction of House at 1543 Hoyt.
Staff’s recommended choice for the Contractor for construction of house at 1543 Hoyt was
discussed and approved.
3. 2011 Parking Fine Adjustments.
Staff’s recommended increase in parking violation fines for Level I, II, and III was discussed and
approved.
4. Five-Year Contract for Copiers/Printers.
Staff’s recommended choice for copiers was discussed and approved.
The meeting adjourned at 6:15pm.
____________________________
Ann Marie Cummings, MMC
City Clerk
CITY OF MUSKEGON
CITY COMMISSION MEETING
OCTOBER 11, 2011
CITY COMMISSION CHAMBERS @ 5:30 P.M.
MINUTES
The Regular Commission Meeting of the City of Muskegon was held at City
Hall, 933 Terrace Street, Muskegon, Michigan at 5:30 p.m., Tuesday, October 11,
2011.
Mayor Warmington opened the meeting with a prayer from Pastor Josh Dear
from the Lakeside Baptist Church after which the Commission and public recited
the Pledge of Allegiance to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present: Mayor Stephen Warmington, Vice Mayor Stephen Gawron,
Commissioners Lawrence Spataro, Sue Wierengo, Steve Wisneski, Chris Carter,
and Clara Shepherd, City Manager Bryon Mazade, City Attorney John Schrier,
and Deputy City Clerk Linda Potter.
2011-73 CONSENT AGENDA:
A. Approval of Minutes. CITY CLERK
SUMMARY OF REQUEST: To approve minutes of the City Commission Meeting
that was held on Tuesday, September 27, 2011.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of minutes.
B. Approval of Contractor for Construction of House at 1543 Hoyt.
COMMUNITY & NEIGHBORHOOD SERVICES
SUMMARY OF REQUEST: To approve the contract with Jerry Kramer, 123 Fruitport
Road, Spring Lake, for the construction of the new home to be located at 1543
Hoyt for the cost of $117,075.
This new construction is being financed with Neighborhood Stabilization funds
from the Michigan State Housing Development Authority. After the new
construction is completed, the home will be marketed to sell to an eligible
homebuyer with an annual income less than 120 percent of the area median
income. The City obtained and demolished the original house at 1543 Hoyt with
Neighborhood Stabilization Program funds. The City received six bids as listed on
the spreadsheet.
FINANCIAL IMPACT: Complete funding for the project will be covered from the
Neighborhood Stabilization Program funds.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval for the Community and Neighborhood
Services office to develop a contract with Jerry Kramer and direct the Mayor
and Clerk to sign the contract.
C. West Michigan Metropolitan Transportation Plan (WestPlan) Dues, FY
2012 (October 1, 2011 – September 30, 2012). CITY MANAGER
SUMMARY OF REQUEST: To approve the City of Muskegon’s portion of the
WestPlan dues, payable to West Michigan Shoreline Regional Development
Commission. This agency determines projects and distributes federal
transportation funds.
FINANCIAL IMPACT: $16,040.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve this request.
D. Liquor License Request from Muskegon Liquors, Inc., 860 W. Sherman.
CITY CLERK
SUMMARY OF REQUEST: The Liquor Control Commission is seeking local
recommendation on a request from Muskegon Liquors, Inc. to transfer ownership
of 2011 SDD and SDM Licensed Business located at 860 W. Sherman from
Lighthouse Beverages, L.L.C.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: All departments are recommending approval.
E. Consideration of Bids for the Reconstruction of Dale Avenue, Peck to
Clinton. ENGINEERING
SUMMARY OF REQUEST: Award the project to McCormick Sand Inc. out of Twin
Lake, MI. McCormick Sand Inc. submitted the lowest responsible bid of
$72,911.50.
FINANCIAL IMPACT: The construction cost of $72,911.50 plus engineering cost
which is estimated at an additional 15%.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Award the contract to McCormick Sand Inc.
F. 2011 Parking Fine Adjustments. FINANCE
SUMMARY OF REQUEST: Parking violation fines were last adjusted in 2006. Staff
proposes increasing base fines (for Level I, II, III parking violations) by $2.50 to
bring us in line with other communities in the area and move all fines to whole
dollar amounts.
FINANCIAL IMPACT: Staff anticipates the revised parking fine structure will
generate $15,000 in revenue.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: Approval of the recommended increases in parking
fines effective immediately.
G. Five-Year Contract for Copiers/Printers. FINANCE
SUMMARY OF REQUEST: The City’s current contract for copiers/printers expires in
December. Staff recently conducted a review process to identify the company
best suited to meet the City’s document management needs for the next five-
years. This process included in-depth interviews with six companies conducted
by a panel of City staff. Companies were ranked by the panel prior to the
opening of price proposals. Rather than simply focusing on replacing the
current equipment fleet at the lowest cost, we focused instead on finding the
company that could provide the best overall value to the City in terms of
analyzing our needs and recommending cost-effective and flexible document
management solutions for our rapidly changing organization.
Following is a summary of the results of this process, including comparative
pricing for replacement of the current equipment fleet. Staff is recommending
that Applied Imaging be selected and that staff be authorized to work with
them to modify and optimize the copier and printer equipment placed at the
City.
Company Presentation Per Copy Per Copy Est. Annual Est. Annual TOTAL
Ranking B&W Color Cost B&W Cost Color
1,100,000 100,000
Applied Imaging 1* $0.03540 $0.05900 $38,940 $5,900 $44,840
Adams Remco 2** $0.02950 $0.08600 $32,450 $8,600 $41,050
Canon 3*** $0.03403 $0.04900 $37,433 $4,900 $42,333
Office Machines Not in Top 3 $0.05000 $0.06000 $55,000 $6,000 $61,000
CopyTech Not in Top 3 $0.03659 $0.05000 $40,249 $5,000 $45,249
MOS Not in Top 3 $0.02890 $0.05500 $31,790 $5,500 $37,290
*5 – 1st place votes; 2 – 2nd place votes; 2 – 3rd place votes
**2 – 1st place votes; 4 – 2nd place votes; 1 – 3rd place votes
***2 – 1st place votes; 2 – 2nd place votes; 3 – 3rd place votes
FINANCIAL IMPACT: Staff anticipates the new contract will save $40,000 per
year over current costs. In large part this is due to lower copy/printing volumes
and reduced equipment needs as staff has downsized and technology has
made document scanning/distribution more pervasive.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Authorize staff to enter into a five-year agreement
with Applied Imaging.
H. Selection of Vinyl Siding Supplier for Fiscal Year 2011 – 2012.
COMMUNITY & NEIGHBORHOOD SERVICES
SUMMARY OF REQUEST: To approve the Community and Neighborhood Services
department’s selection of the Vinyl Siding Supplier for 2011-2012 fiscal year.
After reviewing all bids, the department selected the bid from Keene Lumber,
located at 346 W. Laketon Avenue, Muskegon, MI, for the price of $48 per
building square for white and $51.50 per square for color. The City received four
bids.
FINANCIAL IMPACT: Funding will be disbursed from the 2011 – 2012 Community
Development Block Grant Vinyl Siding fund.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: To approve the request.
I. Selection of Vinyl Siding Installer for Fiscal Year 2011 – 2012.
COMMUNITY & NEIGHBORHOOD SERVICES
SUMMARY OF REQUEST: To approve Community and Neighborhood Services to
sign a contract with Mark Tucker Construction, 9121 Holton Road, Holton, MI to
install vinyl siding at an agreed price of $42 per building square for Vinyl Siding
Program’s 2011-2012 fiscal year. Last year’s price was $50 per building square.
The City received three bids.
FINANCIAL IMPACT: Funding will be disbursed from the 2011 – 2012 Community
Development Block Grant Vinyl Siding fund.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: To approve the request.
Motion by Commissioner Carter, second by Commissioner Wierengo to approve
the Consent Agenda as read.
ROLL VOTE: Ayes: Warmington, Wierengo, Wisneski, Carter, Gawron, Shepherd,
and Spataro
Nays: None
MOTION PASSES
2011-74 PUBLIC HEARINGS:
A. Request for an Industrial Facilities Exemption Certificate for Fleet
Engineers. PLANNING & ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: Pursuant to Public Act 198 of 1974, as amended, Fleet
Engineers, 1981 Port City Blvd., has requested the issuance of an Industrial
Facilities Tax Exemption Certificate. The company plans on making investments
of $1,416,550 in personal property improvements and $650,500 in real property
improvements. Under the City’s IFT policy, they are eligible for a 12-year
abatement on real property and a 7-year abatement on personal property.
FINANCIAL IMPACT: The City will capture certain additional property taxes
generated by the expansion.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the resolution granting an Industrial
Facilities Exemption Certificate for a term of 12 years on real property and 7
years on personal property.
The Public Hearing opened to hear and consider any comments from the
public. Comments were heard from Mr. Wes Eklund, 41 Seminole Road,
President of Fleet Engineers.
Motion by Vice Mayor Gawron, second by Commissioner Spataro to close the
Public Hearing and approve the request for an Industrial Facilities Exemption
Certificate for a term of 12 years on real property and 7 years on personal
property for Fleet Engineers.
ROLL VOTE: Ayes: Wierengo, Wisneski, Carter, Gawron, Shepherd, Spataro, and
Warmington
Nays: None
MOTION PASSES
2011-75 NEW BUSINESS:
A. Youth Basketball League and Open Gym Proposal – Muskegon Public
Schools. PLANNING & ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: The City of Muskegon contracted with the Muskegon
Public Schools for the 2010-2011 school year to provide management of the
Youth Basketball League and Open Gym & Swim (formerly supervised by the
City Leisure Services Department). The program was successful and the Schools
would like to manage the program for the 2011-2012 school year. In fact, they
are prepared to start the program this October. The Commission is requested to
approve the proposal and authorize staff to enter into an agreement with the
Schools for oversight of the basketball program and the Open Gym program.
FINANCIAL IMPACT: The actual program cost was greater than expected in
2010-2011, particularly due to the costs of keeping the pool available for Open
Swim (due to State requirements for a pool custodian, cleaning locker rooms,
and lifeguards). However, the Schools can maintain the 2010-2011 costs of
$18,500, if there is no Open Swim.
BUDGET ACTION REQUIRED: Funds are available through the Leisure Services
budget.
STAFF RECOMMENDATION: To approve the “Youth Basketball League and Open
Gym Proposal” and authorize staff to enter into a formal agreement with the
Schools.
Motion by Commissioner Spataro, second by Commissioner Shepherd to
approve the Youth Basketball League and Open Gym Proposal as outlined
between City of Muskegon and Muskegon Public Schools.
ROLL VOTE: Ayes: Wisneski, Carter, Gawron, Shepherd, Spataro, Warmington,
and Wierengo
Nays: None
MOTION PASSES
ANY OTHER BUSINESS: Various comments were heard from the Commission.
2011-76 CLOSED SESSION: To Discuss Pending Litigation.
Motion by Commissioner Carter, second by Commissioner Shepherd to go into
Closed Session to discuss pending litigation.
ROLL VOTE: Ayes: Carter, Gawron, Shepherd, Spataro, Warmington, Wierengo,
and Wisneski
Nays: None
MOTION PASSES
Motion by Commissioner Shepherd, second by Commissioner Carter to come
out of Closed Session.
VOTE: All Ayes.
ADJOURNMENT: The City Commission Meeting adjourned at 6:10 p.m.
Respectfully submitted,
Ann Marie Cummings, MMC
City Clerk
Commission Meeting Date: October 25, 2011
Date: October 6, 2011
To: Honorable Mayor and City Commission
From: Community and Neighborhood Services Department
Re: Change in the Income Guidelines for CDBG Emergency Repair
and HOME Weatherization
____________________________________________________________
SUMMARY OF REQUEST: To approve Community and Neighborhood
Services to change the Income Guidelines for all CDBG programs and HOME
Weatherization programs to 60% Area Median Income (AMI).
CDBG and HOME Weatherization programs are similar in regard to repairs
provided with grant funds. It will benefit if staff provides a uniform income
calculation range for each of our programs: Emergency Repair, Weatherization
and Vinyl Siding.
FINANCIAL IMPACT: We have moved all senior head of households to the
Weatherization program in order to accommodate any additional families
between 50 – 60% AMI.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: To approve request.
COMMITTEE RECOMMENDATION: The proposal has already been approved
by the Citizen’s District Council at their October 4, 2011 meeting.
Commission Meeting Date: October 25, 2011
Date: October 6, 2011
To: Honorable Mayor and City Commission
From: Community and Neighborhood Services Department
Re: To Impose an Upfront Fee for the CDBG Emergency Repair
Program
____________________________________________________________
SUMMARY OF REQUEST: To approve Community and Neighborhood
Services to charge an upfront fee of $250 for all Emergency Repair Program
recipients who’s Area Median Income (AMI) is above 50% up to and including
60% AMI.
We can assist our underserved families in need of assistance if we increase the
income requirement to 60% AMI. The additional number of families that we
service between 50 – 60% AMI will contribute to our funding pot by $250 per
family.
FINANCIAL IMPACT: This will produce program income for the CDBG
Emergency Repair program.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: To approve request.
COMMITTEE RECOMMENDATION: The proposal has already been approved
by the Citizen’s District Council at their October 4, 2011 meeting.
Commission Meeting Date: October 25, 2011
Date: October 14, 2011
To: Honorable Mayor & City Commission
From: Planning & Economic Development Department
RE: Moratorium on fees for 2012 Vacant Buildings
SUMMARY OF REQUEST: Request to approve a moratorium on fees
charged to owners of vacant buildings that are entering their fourth year
billing cycle in 2012. Eligibility requirements for the moratorium of fees
charged are proposed with some minor changes to criteria three, but
intended to apply only to buildings in their fourth year billing cycle.
Waivers would be determined based on the criteria included on the
attached staff memo.
FINANCIAL IMPACT: Exact amount unknown but should be minimal.
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Staff recommends approval of a fee
moratorium for vacant building invoices meeting the approved criteria.
COMMITTEE RECOMMENDATION: None
Vacant Building Registration Moratorium on 4th year fees.
A proposed billing moratorium could be initiated for the year of 2012, impacting all
structures that are about to enter their fourth vacant building billing cycle. This
moratorium would apply only to structures that meet certain criteria to insure that the
structure is being properly maintained and the owners are current on all their
responsibilities to the various city departments.
The criteria staff feels a vacant building would have to meet to qualify for a moratorium
of fee are:
1. All taxes & fees, such as mowing charges, vacant building registration,
landlord registrations, business registrations and any other applicable fees,
must be fully paid and current.
2. All city supplied utilities for the property must be fully paid.
3. There were no more than 2 environmental letters sent to the address with no
or work being performed at the address in the vacancy years in question.
4. The building owner can demonstrate that they have made recent investments
in the vacant building during the vacancy period or in the case of a building
in good condition, they have continued to provide the necessary financial
support for the building to be in usable and move-in condition.
5. The property has been listed during the vacancy period and is still currently
listed for sale with a professional realty firm.
Due to the complexities of the overall program, city staff would utilize our current
appeal process to administer the moratorium and the owners that feel they qualify would
be required to apply for the moratorium after being billed. To make the public aware of
this opportunity, we would have to mail a notice to each qualified owner informing them
of the moratorium and its requirements to qualify. If the owner felt they could meet the
criteria, they would apply with supporting documentation, if they do not meet the criteria
we would hope they would not apply for it and consume staff time with the reviews.
Because of the criteria that must be met and the large number of structures that we will
be billing, staff would not be able to review all the invoices prior to billing. We simply
do not know if all of the structures can meet the criteria and we do not have the staff to
make those determinations in advance.
Using the appeal process, staff can make the determination by requiring the owner to
provide some of the above listed information and this will cut down on staff time spent.
Even so, this will substantially increase the amount of time staff must spend processing
paperwork for this program.
AGENDA ITEM NO. ___________________
CITY COMMISSION MEETING ____________________
TO: Honorable Mayor and City Commissioners
FROM: Bryon L. Mazade, City Manager
DATE: October 19, 2011
RE: Extension of Temporary Employment Services Agreement
SUMMARY OF REQUEST:
To approve a one-year contract extension with Beacon Services, Inc. for temporary employment
services. The current agreement expires at the end of the year and has an option for a one-year
extension.
FINANCIAL IMPACT:
Costs for services are budgeted by individual departments.
BUDGET ACTION REQUIRED:
None.
STAFF RECOMMENDATION:
To approve the agreement with Beacon Services, Inc. and authorize the City Manager and City
Clerk to execute it.
COMMITTEE RECOMMENDATION:
None.
pb\AGENDA\EXT TMP EMP SRVCS AGRMNT 101911
CITY OF MUSKEGON
ONE YEAR EXTENSION CONTRACT FOR TEMPORARY EMPLOYMENT SERVICES
This Agreement is effective on this _28_th day of September, 2011, between City of
Muskegon, a Michigan municipal corporation, of 933 Terrace Street, Muskegon, MI 49443 ("City"),
and, Beacon Services, Inc., of 4595 Broadmoor, SE Suite 180, Grand Rapids, MI 49512
(“Contractor”), with reference to the following facts:
Background
A. City requested sealed bid proposals from temporary staffing service providers to
provide temporary employees to City within the Public Works Division, Parks, Cemetery and
Highway Departments, the Leisure Services Department as well as to provide general office and
clerical services, and other areas within the City as deemed necessary by City.
B. Contractor submitted a bid proposal to provide contract help for temporary work for
the City, on an as needed basis, in the named departments, general office and clerical services, and
other areas as deemed necessary by City.
NOW, THEREFORE, for valuable consideration, the receipt and adequacy of
which is hereby acknowledged, the parties agree as follows:
1. Inclusion of Additional Agreements. This Agreement includes, but may not be
limited to the following:
a. Invitations to bid and instructions to bidders;
b. All descriptions of services not included in this Agreement but used in
connection with the bidding process;
c. The bid proposal and any requirement included with or attached to the bid
documents and this Agreement; and
d. Any specifications used in connection with this Agreement.
This Agreement, together with the documents described above, constitutes the Agreement between
the parties and shall be considered as part of the Agreement as if attached or repeated herein.
In the event that there are inconsistencies within the Agreement, the Contractor shall immediately
notify the City, in writing, for a determination, interpretation, clarification and/or prioritization of the
inconsistencies.
2. Services. Contractor shall provide the following services relating to providing
temporary employees for any city department.
a. Pre-employment Selection. Subsequent to City identifying a position for
temporary employment, Contractor to review the credentials of each employee assigned to the City to
confirm employee’s ability to accomplish the essential functions of the position for which they will
1
be assigned. City shall also have the right to review each employee’s credentials and verify the
employee’s suitability for the assigned position. The City shall have the right to reject use of an
employee in the event City finds the employee unfit for the position assigned.
b. Background Screening. Contractor shall perform an initial background
check on each employee assigned to the City. The City may perform additional background checks
as necessary.
c. Drug Screening Program. Contractor shall perform 5-panel urine drug
screens on all employees.
3. Equipment. The City shall supply all safety equipment mandated for its employees
while on assignment with the City.
4. Expenses. Contractor shall be responsible to pay for all expenses incurred by
Contractor related to the performance of its duties under this Agreement and for all compensation
owed to its workers.
5. Contract Price. City agrees to pay Contractor, in full consideration for the complete
performance of Contractor’s obligations under this Agreement, the amount set forth in the
Contractor’s bid proposal and as follows:
Mark-up for Playground Leaders, Assistant Park Supervisor,
Laborers, and Park Rangers…………………………………38.13%
Mark-up for Lifeguards and Beach Maintenance Worker…..45.10%
Office and Professional Temporaries……………………….36.60%
Fire Fighters…………………………………………………50.0%
Discount to City for ACH payment per contractor’s terms… 1%
The City agrees to accept the cost of any increase in statutory tax or insurance, i.e., FICA,
Medicare, FUI/FUTA, SUI/SUTA and Workers’ Compensation costs. Similarly, any savings
resulting from any decrease in cost of the specified statutory tax or insurance will be credited to the
City should any of those taxes or insurance costs go down.
The above rates are modified by the Payrolling Services Agreement.
6. Assignments. Work assignments are determined on an as-needed basis.
7. Work Orders. City shall submit work orders on an as-needed basis.
8. Payment. Requests for payment shall be submitted on a detailed invoice to the
City on a weekly basis.
9. Specific Reservations. City reserves the right to discontinue its use of temporary
employees as it determines appropriate.
2
10. Terms and Termination. This Agreement shall be effective beginning January 1,
2012, and shall remain in full force and effect through December 31, 2012, with an option to renew
for an additional term of one year, if mutually agreed upon by both parties as memorialized in a
written and signed agreement.
11. Commencement and Damages.
a. Commencement. Contractor shall commence performance under this
Agreement upon its execution.
Contractor’s failure to fill available positions for lifeguards and park rangers needed on or
after Memorial Day will be considered a violation and breach of this agreement. In addition, if the
City submits a work order indicating that a position absolutely must be filled by a specific date and
said work order is submitted seven (7) days in advance of the specified date, the Contractor’s failure
to fill said position is a violation and breach of this Agreement. In the event of such a default of the
Agreement, Contractor shall pay to the City the sum of $200 for each and every calendar day that the
Contractor is in default. The amount of damages shall not be construed as a penalty, but to ensure
the City’s ability to provide substituted services and costs associated with that default. City shall
determine its damages after conducting an investigation.
b. The full amount of damages incurred shall be deducted from payment to
Contractor.
The City shall notify Contractor of each violation of the Agreement reported to City. It shall
be the duty of Contractor to remedy the cause of the complaint. Failure of Contractor to take
remedial measures shall be considered a breach of the Agreement, and for the purpose of computing
damages under the provisions of this section, it is agreed that City may deduct from payments due or
to become due to Contractor the City’s cost to remedy or substitute performance.
Failure to perform pursuant to this Agreement for a period in excess of three (3) consecutive,
scheduled, working days, or failure for a similar period, to perform in the manner required, and
provided such failure is not a result of war, insurrection, riots, or acts of God, the City may, at its
option and after written notice to Contractor, utilize any or all of Contractor’s equipment used in
performance of this Agreement until such time the matter is resolved and the Contractor is
performing under the terms of the Agreement.
Any and all expenses incurred by City during such time may be deducted from payments due
or to become due to Contractor.
Should Contractor be unable to resume performance at the close of ten (10) calendar days, all
liability of the City under this Agreement shall cease and City shall be free to negotiate with other
contractors for the performance of work. Any contract thereby entered into with another contractor
shall not release Contractor from liability to City for breach of this Agreement.
c. Appeal. The City’s determination regarding damages shall be final and
binding on both parties, unless appealed, in writing to the City Manager or his designee within ten
(10) working days after notice. The City Manager or his designee shall grant Contractor an informal
hearing upon such request. The decision of the City Manager shall be final and binding.
3
d. Waiver. City may waive all or any portion of damages without prejudicing
its rights under this Agreement.
12. Insurance and Indemnity.
a. Hold Harmless Agreements. To the fullest extent permitted by law,
Contractor agrees to defend, pay on behalf of, indemnify, and hold harmless the City, its elected and
appointed officials, employees, volunteers, and others working on behalf of the City against any and
all claims, demands, suits, or losses, including all costs connected therewith, and for any damages
which may be asserted, claimed or recovered against or from the City, its elected and appointed
officials, employees, volunteers, or others working on behalf of the City, arising out of or is any way
connected or associated with this contract. The obligation to defend and hold harmless extends to
City's employees, agents, subcontractors, assigns and successors.
b. City Insurance Requirement. Contractor shall not commence work under
this contract until obtaining the insurance required under this paragraph. All coverages shall be with
insurance companies licensed and admitted to do business in the State of Michigan and Best Rated A
VIII. All coverage shall be with insurance carriers acceptable to City.
c. Workers' Compensation Insurance. During the life of this contract
Contractor shall procure and maintain Workers' Compensation Insurance in an amount not less than
$1,000,000, including Employers Liability Coverage, in accordance with all applicable statutes of the
State of Michigan.
d. Vehicle Liability Insurance. During the life of this contract, Contractor
shall procure and maintain vehicle liability insurance in accordance with all applicable statutes of the
State of Michigan.
e. Commercial General Liability Insurance. During the life of this contract,
Contractor shall procure and maintain commercial general liability insurance on an "Occurrence
Basis" with limits of liability not less than $1,000,000 per occurrence and/or aggregate combined
single limit, Personal Injury, Bodily Injury and Property Damage. Coverage shall include the
following extensions: (A) Contractual Liability; (B) Products and Completed Operations; (C)
Independent Contractors Coverage; (D) Broad Form General Liability Extensions or equivalent; (E)
Deletion of all Explosion, Collapse and Underground (SCU) exclusions, if applicable.
f. Additional Insured. Commercial General Liability Insurance, as described
above, shall include an endorsement stating the following shall be "Additional Insureds": The City,
all elected and appointed officials, all employees and volunteers, all boards, commissions and/or
authorities and board members, including employees and volunteers thereof. The endorsement
adding City as additional insured shall read exactly as follows: "The City of Muskegon is hereby
added as an additional insured…"
g. Cancellation Notice. Workers' Compensation Insurance and Commercial
General Liability Insurance, as described above, shall include an endorsement stating the following:
"It is understood and agreed that Thirty (30) days’ Advance Written Notice of Cancellation,
Non-Renewal, Reduction and/or Material Change shall be sent to: CITY OF MUSKEGON CITY
MANAGER.
4
h. Proof of Insurance Coverage. Contractor shall provide the City at the time
the contracts are returned for execution, certificates and policies endorsing the City as additional
insured as listed below:
i. Two (2) copies of Certificate of Insurance for Workers' Compensation
Insurance, if applicable;
ii. Two (2) copies of Certificate of Insurance for Commercial General
Liability Insurance; and
iii. If so requested, Certified Copies of all policies mentioned above will
be furnished.
i. If any of the above coverages expire during the term of this contract,
Contractor shall deliver renewal certificates and/or policies to City at least ten (10) days prior to the
expiration date.
13. Income Tax Withholding. Contractor shall withhold income taxes from each
employee who is subject to such withholding, and pay such tax in accordance with the City of
Muskegon Income Tax Ordinance and all applicable laws associated with that ordinance. Contractor
shall require the same from each subcontractor, consultant or vendor used in the performance of his
duties and obligations in this Agreement. City reserves the right to withhold payments otherwise due
to Contractor to assure compliance with this Agreement or to cure such noncompliance.
14. General Provisions.
a. Notices. Any notice that either party may give or is required to give under
this Agreement shall be in writing, and, if mailed, shall be effective on the day it is delivered to the
other party at the other party's address set forth in this Agreement or at any other address that the
other party provides in writing. Notices given in person are effective on the day they are given.
b. Governing Law. This Agreement is executed in accordance with, shall be
governed by, and construed and interpreted in accordance with, the laws of the State of Michigan.
c. Assignment or Delegation. Neither party shall assign all nor any portion of
its rights and obligations contained in this Agreement without the express prior written approval of
the other party, which approval may be withheld in the other party's sole discretion.
d. Entire Agreement. This Agreement shall constitute the entire agreement,
and shall supersede any other Agreements, written or oral, that may have been made or entered into,
by, and between the parties with respect to the subject matter of this Agreement, and shall not be
modified or amended except in a subsequent writing signed by the party against whom enforcement
is sought.
e. Binding Effect. This Agreement shall be binding upon, and inure to the
benefit of, and be enforceable by, the parties and their respective legal representatives, permitted
successors, and assigns.
5
f. Non-Waiver. No waiver by any party of any provision of this Agreement
shall constitute a waiver by such party of such provision on any other occasion or a waiver by such
party of any other provision of this Agreement.
g. Severability. Should any one or more of the provisions of this Agreement be
determined to be invalid, unlawful, or unenforceable in any respect, the validity, legality, and
enforceability of the remaining provisions of this Agreement shall not in any way be impaired or
affected.
h. Venue. The parties agree that, for purposes of any dispute in connection with
this Agreement, the Muskegon County Circuit Court shall have exclusive personal and subject matter
jurisdiction and venue.
i. Survival. All representations, warranties, and covenants in this Agreement
shall survive the signing of this Agreement.
City and Contractor have executed this Agreement on the date written next to their signatures
to be effective according to the term(s) stated in this document.
City –
Date: ___________, 2011 CITY OF MUSKEGON
By:_________________________________
Bryon L. Mazade
City Manager
And:________________________________
Ann Marie Cummings, MMC
City Clerk
Contractor –
Date: ___________, 2011 By:___________________________________
Mark D, Zacha
Its: President
6
AGENDA ITEM NO. ___________________
CITY COMMISSION MEETING ____________________
TO: Honorable Mayor and City Commissioners
FROM: Bryon L. Mazade, City Manager
DATE: October 19, 2011, 2011
RE: Payrolling Services Agreement
SUMMARY OF REQUEST:
To approve an agreement for Beacon Services, Inc. to provide payrolling services to the City.
This enables Beacon to be the employer of record for employees assigned to the City.
FINANCIAL IMPACT:
Costs are budgeted by individual departments.
BUDGET ACTION REQUIRED:
None.
STAFF RECOMMENDATION:
To approve the attached agreement with Beacon Services, Inc. and authorize the City Manager
to execute it.
COMMITTEE RECOMMENDATION:
None.
pb\AGENDA\PAYROLLING SRVCS AGRMNT 101911
BEACON SERVICES, INC.
CLIENT PAYROLLING SERVICES AGREEMENT
This Payrolling Services Agreement is made by and entered this day _30thh_ of, September
2011 between Beacon Services, Inc., (herein called “Beacon”) with its headquarters located at
4595 Broadmoor, SE, Suite 180, Grand Rapids, MI 49512 and the City of Muskegon (herein
called “CLIENT”) located at 933 Terrace, Muskegon, MI 49443.
Recitals
WHEREAS, Beacon is engaged to provide payrolling services as the employer of record
for the Payrolled Employees sourced by CLIENT.
WHEREAS, CLIENT desires to engage Beacon to provide such services:
NOW, THEREFORE, in consideration of the promises, and of the mutual covenants
hereinafter set forth, and intending to legally bound hereby, the parties hereto agree as follows:
1. Beacon Services, Inc., Responsibilities
1.1 Employer of Record Service
Beacon agrees to assume full responsibility for paying, withholding, transmitting payroll taxes;
making unemployment contributions; and handling unemployment and worker’s compensation
claims involving assigned employees.
1.2 Insurance
Certificate of Insurance is available upon Client’s request.
Statutory Worker’s Compensation Insurance
Commercial Liability Insurance
Professional Liability
Crime insurance in amounts deemed sufficient
2. Client Responsibilities
2.1 Timecard Authorization Terms and Conditions
By approving employee timecards, the following certifications are made:
CLIENT understands that the employee is the general employee of Beacon on
assignment with CLIENT, and performed services at CLIENT’s direction.
The hours worked by the employee are correct.
The work was performed in a satisfactory manner.
CLIENT did not entrust Beacon employee with cash, negotiable instruments, or other
valuables, or unintended premises. (waived in writing for certain positions)
CLIENT did not permit Beacon employee to operate machinery (except standard office
equipment) or motor vehicles without prior written consent of Beacon.
CLIENT acknowledges that insurance carried by Beacon does not cover loss or damage
caused by employees operating client’s owned or leased motor vehicles and that client
shall be fully liable and responsible for any claims involving any damage including but
not limited to bodily injury, property damage, fire, theft, collision, cargo damage, or public
4595 Broadmoor, SE Suite 180, Grand Rapids, MI 49512 ·Tel 616-698-7979 · Fax 616-698-0838 1
www.beaconweb.com
liability arising from the use by a Beacon employee of such vehicle including the defense
of any such claims.
2.2 Limitations on Employee Activities
Unless CLIENT has obtained prior written consent from Beacon, the client shall not allow
employee to perform any of the following job related activities listed below:
Driving an automobile or other motor vehicle;
Operating machinery other than office equipment;
Handling cash, securities or other valuables;
Working on boats near or on the water;
International Travel
If prior written consent is not obtained, CLIENT agrees to waive all rights to make a claim
against Beacon, and to relieve Beacon from all liability and responsibility for any damage, loss,
or expense which CLIENT incurs as a result of the employee engaging in such activities.
2.3 Safety
Safety regulations are as follows:
CLIENT will notify Beacon should an employee’s job classification change
CLIENT shall not expose any Beacon employees to hazardous conditions and not
violate any OSHA or safety law, rule or regulation whether federal, state or local.
CLIENT will provide safety, hazardous communication and operational instructions in the
same manner as all employees located at your site are required to receive.
Employee use of alcoholic beverages or drugs is strictly forbidden. CLIENT will notify
Beacon immediately if an employee appears intoxicated or impaired.
CLIENT will provide Beacon employees with all appropriate safety equipment if required.
CLIENT will notify Beacon immediately in the event of an accident or injury and will
complete the Beacon Accident Investigation forms as requested.
3. Billing
3.1 Rates
CLIENT designates the pay rate to the employee on the Payroll Staffing Request form. The
mark up above the pay rate includes applicable payroll taxes, FICA, Medicare, FUTA, and
SUTA taxes and insurances including workers’ compensation insurance.
Mark up %: 34% for clerical positions/management positions
Drug screening: $25
Background checks: $69
These rates are effective through 01/01/13 and may be adjusted, as Worker’s Compensation and
SUTA rates may change at the first of the year.
3.2 Establishing Your Account
A completed credit application is required prior to the start of service.
Beacon will run a credit report for verification of your company’s sound credit history.
Beacon’s preferred method of payment is electronically. We will assist in setting this
process up for weekly payments.
3.3 Invoicing
Weekly Beacon will invoice CLIENT via email for the total hours on the employee’s timecard in
accordance with price and payment terms set forth in this agreement.
4595 Broadmoor, SE Suite 180, Grand Rapids, MI 49512 ·Tel 616-698-7979 · Fax 616-698-0838 2
www.beaconweb.com
3.4 Payment
Payment terms are Due Upon Receipt. Beacon offers a discount of 1% on all invoices paid the
same week by electronic ACH.
Electronic and ACH payments should be scheduled for the same week as Beacon’s employee
is paid for the prior week(s).
Service charge of 1½% per month is charged on past due amounts.
5. General Provisions
This agreement shall be governed by Michigan law. If suit is brought on any claim relating to
this agreement, such suit shall be filed and prosecuted in Muskegon, Michigan.
If any party commences an action or proceeding to enforce or interpret any of the provisions of
this agreement, the prevailing party shall be awarded costs and reasonable attorneys’ fees
incurred in such action or proceeding.
This agreement constitutes the entire agreement between the parties pertaining to the subject
matter herein and supersedes any and all prior or contemporaneous agreements and
representations. This agreement may be modified only in a writing signed by the parties.
6. Term of Agreement
The term of this agreement will commence on the date signed by both CLIENT and Beacon. CLIENT
may end an employee assignment with adequate notice for Beacon to prepare final paychecks.
Beacon reserves the right to terminate the contract immediately in cases of non-payment.
Beacon requests you treat these terms as confidential.
Agreed and Accepted:
CLIENT Beacon Services, Inc.
Name:___________________________ Name:______________________
Title______________________________ Title:________________________
Date:_____________________________ Date:________________________
4595 Broadmoor, SE Suite 180, Grand Rapids, MI 49512 ·Tel 616-698-7979 · Fax 616-698-0838 3
www.beaconweb.com
Commission Meeting Date: October 25, 2011
Date: October 14, 2011
To: Honorable Mayor & City Commission
From: Community and Neighborhood Services Department
RE: Approval of Sale of City-owned home at 1201 Ransom
SUMMARY OF REQUEST: To approve the attached resolution and instruct
the Community and Neighborhood Services department to complete the sales
transaction between Mr. Andre Coffee for the totally rehabilitated home at
1201 Ransom Street, which is part of the City’s Neighborhood Stabilization
Program (NSP) through the Michigan State Housing Development Authority
Office of Community Development. Mr. Coffee’s purchase price is $61,000.
This historic three-bedroom, 2-1/2 bath home was previously foreclosed.
FINANCIAL IMPACT: The proceeds from the sale will be used to continue the
rehabilitation of vacant houses through NSP to sustain our current investments
to stabilize and revitalize neighborhoods.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the resolution and direct the CNS
staff to complete the sale.
COMMITTEE RECOMMENDATION: None.
MUSKEGON CITY COMMISSION
RESOLUTION TO APPROVE THE PURCHASE OF
CURRENTLY CITY-OWNED PROPERTY AT 1201 RANSOM STREET
WHEREAS, the City of Muskegon is dedicated to the redevelopment of its
neighborhoods and;
WHEREAS, the City of Muskegon is dedicated to promoting high quality
affordable single-family housing in the community and;
WHEREAS, the City of Muskegon is dedicated to promoting
homeownership throughout its neighborhoods;
NOW THEREFORE, BE IT RESOLVED that the City Commission hereby
approves the sale of 1201 Ransom Street to Andre L. Coffee of 605 Glen
Oaks Drive, Muskegon. Mr. Coffee will purchase the house as an owner-
occupied structure.
Adopted this 25th day of October, 2011.
Ayes:
Nays:
By ______________________________
Stephen J. Warmington, Mayor
By ______________________________
Ann Marie Cummings, MMC City Clerk
AM_Resolution
Commission Meeting Date: October 25, 2011
Date: October 18, 2011
To: Honorable Mayor & City Commission
From: Community and Neighborhood Services Department
RE: Approval of Sale of City-owned home at 1581 Division
SUMMARY OF REQUEST: To approve the attached resolution and instruct
the Community and Neighborhood Services department to complete the sales
transaction between Mr. Robert A. Mathis for the totally rehabilitated home at
1581 Division Street, which is part of the City’s HOME Infill Program through
the U. S. Department of Housing and Urban Development. Mr. Mathis’
purchase price is $62,700.
This beautiful four-bedroom, 3-bath home was bought through HUD’s $1
program.
FINANCIAL IMPACT: The proceeds from the sale will be used to continue the
rehabilitation of vacant houses through the HOME program to sustain our
current investments to stabilize and revitalize neighborhoods.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the resolution and direct the CNS
staff to complete the sale.
COMMITTEE RECOMMENDATION: None.
MUSKEGON CITY COMMISSION
RESOLUTION TO APPROVE THE PURCHASE OF
CURRENTLY CITY-OWNED PROPERTY AT 1581 DIVISION STREET
WHEREAS, the City of Muskegon is dedicated to the redevelopment of its
neighborhoods and;
WHEREAS, the City of Muskegon is dedicated to promoting high quality
affordable single-family housing in the community and;
WHEREAS, the City of Muskegon is dedicated to promoting
homeownership throughout its neighborhoods;
NOW THEREFORE, BE IT RESOLVED that the City Commission hereby
approves the sale of 1581 Division Street to Robert A. Mathis of 1581
Division Street, Muskegon. Mr. Mathis will purchase the house as an
owner-occupied structure.
Adopted this 25th day of October, 2011.
Ayes:
Nays:
By ______________________________
Stephen J. Warmington, Mayor
By ______________________________
Ann Marie Cummings, MMC City Clerk
AM_Resolution
Commission Meeting Date: October 25, 2011
Date: October 14, 2011
To: Honorable Mayor and City Commissioners
From: Planning & Economic Development
RE: Vacant Building Registration Ordinance Amendment
SUMMARY OF REQUEST:
Request to amend the Code of Ordinances Chapter 10, Section 107, Annual Registration of
Vacant Buildings and Registration Fees, for the purposes of adding a two-year waiver for
properties that are in probate, being actively rehabbed so it may be occupied, or while a home
appears to be occupied but is vacant by definition with proof of each being supplied by the
property owner and the property may not be cited by any city department and all fees owed to
the city are paid.
FINANCIAL IMPACT:
None
BUDGET ACTION REQUIRED:
None
STAFF RECOMMENDATION:
Staff recommends amendment of Chapter 10, Section 107, Annual Registration of Vacant
Buildings and Registration Fees, for the purposes stated.
COMMITTEE RECOMMENDATION:
None
10/20/11 1
Vacant Building Ordinance changes
1. (6) Two-year waiver.
(iii.) Upon application by the homeowner(s) or a legal
representative(s), the committee may grant a renewable
two-year waiver of the registration fee. To be eligible for a
two-year waiver of fee, satisfactory proof that the structure
will only be temporarily vacant due to property being in
probate court, being actively rehabbed to city code so it
may become occupied or the structure is in good repair
and has the presence that the structure is not vacant (per
zoning code for allowable uses), and free of any
enforcement actions by city departments. Should the
structure or property not be properly maintained or in
violation of city code, the waiver may be revoked by the
appeal committee.
Sec. 10-107. Annual registration of vacant buildings and registration fees.
(a) Purpose. The purpose of this section requiring the registration of all vacant
buildings, including dwellings that are subject to Chapter 10 as referenced below,
and the payment of registration fees is to assist the city government, particularly
the Department of Public Safety (DPS) and Planning Departments in protecting
the public health, safety and welfare, to monitor the number of vacant buildings in
the city, to assess the effects of the condition of those buildings on nearby
businesses and the neighborhoods in which they are located, particularly in light
of fire safety hazards and unlawful, temporary occupancy by transients, including
illicit drug users and traffickers, and to require of the owners of such vacant
buildings their registration and the payment of related fees, and to promote
substantial efforts to rehabilitate such vacant buildings. The provisions of this
section are applicable to the owners of such vacant buildings as set forth herein
and are in addition to and not in lieu of any and all other applicable provisions of
this chapter, the health and sanitation code, and any other applicable provisions
of the Muskegon City Code.
(b) Definitions and applicability; registration statement and fees.
(1) Definitions. For purposes of this section, the following words and phrases
shall have the meanings respectively ascribed to them as follows:
(A) Boarded: A building or structure subject to the provisions of this
section shall be deemed to be “boarded” if in place of one or more
exterior doors, other than a storm door, or of one or more
windows, there is a sheet or sheets of plywood or similar material
covering the space for such door or window.
(B) Exterior maintenance and major systems: The phrase “exterior
maintenance and major systems” shall mean the safe and lawful
maintenance of the façade, windows, doors, roof, and other parts
of the exterior of the building and the maintenance of its major
systems consisting of the roof, the electrical and plumbing
systems, the water supply system, the sewer system, and the
sidewalk, drive-way, if any, area of the lot, as applicable and as
enforced by the DPS, particularly in connection with subsection
10-82 (inspection of unoccupied building) and 10-101 (abatement
of dangerous buildings) of this section of this code.
(C) Occupied: Any building or structure shall be deemed to be
occupied if one or more persons actually conducts a lawful
business or resides in all or any part of the building as the
licensed business-occupant, or as the legal or equitable
owner/occupant(s) or tenant(s) on a permanent, nontransient
basis, or any combination of the same. For purposes of this
section, evidence offered to prove that a building is so occupied
may include, but shall not be limited to, the regular receipt of
delivery of regular mail through the U.S. Postal Service; proof of
continual telephone, electric, gas, heating, water and sewer
services; a valid city business license, or the most recent, federal,
state, or city income tax statements indicating that the subject
property is the official business or residence address of the person
or business claiming occupancy; or proof of pre-rental inspection.
(D) Open: A building or structure subject to the provisions of this
section shall be deemed to be “open” if any one or more exterior
doors other than a storm door is broken, open and, or closed but,
without a properly functioning lock to secure it, or if one or more
windows is broken or not capable of being locked and secured
from intrusion, or any combination of the same.
(E) Owner: An owner of the freehold of the premises or any lesser
estate therein, a mortgagee, a vendee-in-possession, assignee of
rents, receiver, executor, trustee, lessee, agent or any other
person, firm or corporation that is directly or indirectly in control of
a building subject to the provisions of this section, and as set forth
below.
(F) Seasonal Residence: A legal residential structure that has been
used as a residence by the owner for a period of at least three
consecutive months within the previous nine months and the
same owner intends to resume residing at the property. A non-
owner occupied home does not qualify as a Seasonal Residence.
(G) Vacation Home: A secondary legal residential dwelling used by
the owner or one or more immediate member of the owner’s
family, such as a son or daughter, for a period less than three
consecutive months out of the previous nine months but still has
verifiable occupancy periods spread throughout the year. If the
home is rented or leased it does not qualify as a Vacation Home.
(H) Vacant: A building or structure shall be deemed to be vacant if no
person or persons actually, currently conducts a lawfully licensed
business, or lawfully resides or lives in any part of the building as
the legal or equitable owner(s) or tenant-occupant(s), or owner-
occupants, or tenant(s) on a permanent, nontransient basis,
unless the structure is legally being used for storage purposes.
Such storage use must be a legally allowed principal use of the
zoning district where the structure is located and the use must be
in compliance with all appropriate provisions of city ordinances,
building and fire codes pertaining to the storage use.
(2) Applicability. The requirements of this section shall be applicable to each
owner of any building that is not a dwelling that shall have been vacant for
more than 90 consecutive days and to each owner of residential property
consisting of one or more vacant dwellings that shall have been vacant
for more than 90 consecutive days. Each such owner shall cause to be
filed a registration statement, which shall include the street address and
parcel number of each such vacant building, the names and addresses of
all owners, as hereinafter described, and any other information deemed
necessary by the city. The registration fee(s) as required by subsection
(b)(3) of this section shall be billed annually by the city and shall be paid
within 30 days of the invoice-date. For purposes of this section, the
following shall also be applicable:
(A) If the owner is a corporation or a limited liability corporation, the
registration statement shall provide the names and residence
addresses of all officers, directors and/or members and shall be
accompanied by a copy of the most recent annual tax report filed
with the State of Michigan;
(B) If an estate, the name and business address of the executor of the
estate;
(C) If a trust, the name and address of all trustees, grantors, and
beneficiaries;
(D) If a partnership, the names and residence addresses of all
partners with an interest of ten percent or greater;
(E) If any other form of unincorporated association, the names and
residence addresses of all principals with an interest of ten
percent or greater;
(F) If an individual person, the name and residence address of that
individual person.
(3) Registration statement and fees; local agent. If none of the persons
listed, as above, is shown at an address within the state or the home is a
qualified vacation home or seasonal residence, the registration statement
also shall provide the name and address of a person who resides within
the state and who is authorized to accept service of process on behalf of
the owners and who shall be designated as a responsible, local party or
agent, both for purposes of notification in the event of an emergency
affecting the public health, safety or welfare and for purposes of service of
any and all notices or registration statements as herein authorized and in
connection herewith. Registration shall be required for all vacant
buildings, whether vacant and secure, vacant and open or vacant and
boarded, and shall be required whenever any building has remained
vacant for 90 consecutive days or more. In no instance shall the
registration of a vacant building and the payment of registration fees be
construed to exonerate the owner, agent or responsible party from
responsibility for compliance with any other building code or housing code
requirement. The owner of the vacant property at the time of billing shall
be responsible for the payment of the non-refundable registration fee.
Said fee shall be billed annually by the city and based on the duration of
the vacancy as determined by the master fee resolution.
(4) Appeal rights. The owner shall have the right to appeal the imposition of
the registration fees to a committee appointed by the City Manager, upon
filing an application in writing with the applicable $50 non-refundable filing
fee to the City Manager’s Office no later than 30 calendar days after the
date of the billing statement. On appeal, the owner shall bear the burden
of providing satisfactory objective proof of occupancy.
(5) One time waiver of registration fee. A one-time waiver of the registration
fee may be granted by the committee appointed by the City Manager
upon application of the owner, if all taxes and fees, such as, but not
limited to, property taxes, mowing charges, past vacant building
registration fees, landlord registrations, business registrations, utilities
and any other applicable charges have been paid prior to application for
the waiver. If the owner:
(i.) Demonstrate with satisfactory proof that he/she is in the
process of demolition, rehabilitation, or other substantial
repair of the vacant building; and
(ii.) Objectively demonstrates the anticipated length of time for
the demolition, rehabilitation, or other substantial repair of
the vacant building; or
(iii.) Provides satisfactory proof that he/she was actively
attempting to sell or lease the property during the vacancy
period.
(6) Two-year waiver.
(i.) Upon application by the owner and satisfaction of
subsection (b)(5) above, the committee appointed by the
City Manager may grant a two-year waiver of the
registration fee if the owner meets the criteria for non-profit
organizations as defined by Section 501(c)(3) of the
Internal Revenue Code; or
(ii.) Upon application by the homeowner(s) who are temporarily
residing in a medical care facility, or a legal representative
of the homeowner(s), the committee may grant a
renewable two-year waiver of the registration fee. To be
eligible for a two-year waiver of fee, satisfactory proof that
the structure will only be temporarily vacant and the
property and structures must remain in good repair and
free of any enforcement actions by city departments.
Should the structure or property not be properly maintained
or in violation of city code, the waiver may be revoked by
the appeal committee.
(iii.) Upon application by the homeowner(s) or a legal
representative(s), the committee may grant a
renewable two-year waiver of the registration fee. To
be eligible for a two-year waiver of fee, satisfactory
proof that the structure will only be temporarily vacant
due to property being in probate court, being actively
rehabbed to city code so it may become occupied or
the structure is in good repair and has the presence
that the structure is not vacant (per zoning code for
allowable uses), and free of any enforcement actions
by city departments. Should the structure or property
not be properly maintained or in violation of city code,
the waiver may be revoked by the appeal committee.
(7) Delinquent registration fees as a lien. After the owner is given notice of
the amount of the registration fee due, except for those owners that have
properly perfected an appeal pursuant to subsection (b)(4) above, and the
owner fails to pay the amount due, said amount shall constitute a debt
due and owing to the city, and the city may commence a civil action to
collect such the unpaid debt.
(c) Duty to amend registration statement. If the status of the registration information
changes during the course of any calendar year, it is the responsibility of the
owner, responsible party or agent for the same to contact the Planning
Department within 30 days of the occurrence of such change and advise the
department in writing of those changes. Except that valid seasonal residence or
vacation home, as defined by the ordinance, are not required to notify the city of
changes in occupancy status.
(d) Exceptions. The fees imposed by this section shall not apply to any legitimate
vacation or seasonal residence, as defined by this ordinance, or any building
owned by the United States, the state, the city, nor to any of their respective
agencies or political subdivisions but registration of all structures outlined in this
section is still required.
(e) Violations; penalties. The failure or refusal for any reason of any owner, or agent
of an owner acting on behalf of the owner, to register a vacant building or to pay
any fees required to be paid pursuant to the provisions of this section, within 30
days after they become due, shall constitute a violation punishable upon
conviction thereof by a fine in the amount of not less than $100 nor more than
$500 for each failure or refusal to register, or for each failure or refusal to pay a
required vacant building fee, as applicable. In such cases, whenever the
minimum fine of $100 is imposed, it shall not be subject to suspension or
reduction for any reason.
(Ord. No. 2240, 1-8-2008; Ord. No. 2256, 12-9-2008; Ord. No. 2260, 7-14-2009; Ord.
No. 2276, 4-27-2010)
Secs. 10-108 --10-130. Reserved.
Date: October 25, 2011
To: Honorable Mayor and City Commissioners
From: Finance Director
RE: Transmittal of 6/30/11 Comprehensive Annual Financial Report
SUMMARY OF REQUEST: The City's June 30, 2011 Comprehensive Annual
Financial Report (CAFR) has previously been distributed to City Commissioners via
both email and hard copy. The CAFR is also available on the City’s website at
www.shorelinecity.com. This audit covers the first full twelve-month fiscal period
since the City changed its fiscal year from a 12/31 to a 6/30 end date. At this time the
CAFR is being formally transmitted to the Commission in accordance with state law.
The CAFR has been prepared in accordance with GASB accounting standards. The
CAFR also includes the single-audit of federal grants received by the City.
FINANCIAL IMPACT: The CAFR report summarizes the City's financial activities
for the year and includes the independent auditor's unqualified opinion on the City's
financial statements.
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Acceptance of the CAFR for the period ended
6/30/11.
COMMITTEE RECOMMENDATION: None.
Date: October 25, 2011
To: Honorable Mayor and City Commissioners
From: Finance Director
RE: First Quarter 2011-12 Budget Reforecast
SUMMARY OF REQUEST: At this time staff is transmitting the First Quarter
2011-12 Budget Reforecast which outlines proposed changes to the original budget
that have come about as result of changes in revenue projections, policy priorities,
labor contracts, updated economic conditions, or other factors.
FINANCIAL IMPACT: Specific proposed changes to the budget include:
The beginning fund balance for the General Fund is $4,511,382 (as audited)
up from $4,187,864 estimated at the time the budget was prepared;
Overall the general fund revenue reforecast is 2% higher than originally
budgeted. The increase is mostly attributable to the following changes:
o Increase in estimated income tax revenues from $6.5 to $6.6 million
based on recent collection figures and trends;
o Increase in state shared revenue estimate from $3.05 million to $3.425
million based on the City’s expected compliance with the EVIP
program and the most current revenue projection data available from
the state;
Expenditures at this point are generally on target with original budget
projections. However, two notable changes are proposed:
o The Assessing Services budget is recommended to increase $50,000
to cover costs for outside expertise and assistance with complex, high
value tax appeals;
o An unbudgeted transfer of $75,000 to the engineering Services fund is
recommended to erase a fund deficit that has now persisted for
several years.
BUDGET ACTION REQUIRED: Self-explanatory.
STAFF RECOMMENDATION: Approval.
COMMITTEE RECOMMENDATION: None.
CITY OF MUSKEGON
GENERAL FUND
HISTORICAL SUMMARY
Revenues & Expenditures & Fund Balance
Year Transfers In Transfers Out at Year-End
2000 $ 23,685,516 $ 22,232,657 $ 2,951,734
2001 23,446,611 23,235,978 3,162,367
2002 23,617,163 23,971,534 2,807,996
2003 23,328,756 23,705,334 2,431,418
2004 23,401,793 23,388,019 2,445,192
2005 23,732,641 23,658,227 2,519,606
2006 24,669,210 24,498,776 2,690,040
2007 25,031,403 24,800,810 2,920,633
2008 25,563,632 26,100,539 2,383,726
2009 24,105,019 24,850,082 1,638,663
2010* 16,142,764 11,742,973 6,038,454
2010-11 24,029,686 25,556,758 4,511,382
Fiscal 2011-12 Budget Summary
FUND BALANCE AT START OF YEAR $ 4,511,382
MEANS OF FINANCING:
Taxes 14,757,645 63.6%
Licenses and Permits 1,119,000 4.8%
Federal Grants 169,889 0.7%
State Grants 20,000 0.1%
State Shared Revenue 3,425,000 14.8%
Other Charges 2,313,058 10.0%
Interest & Rentals 354,761 1.5%
Fines and Fees 472,000 2.0%
Other Revenue 455,470 2.0%
Other Financing Sources 100,000 0.4%
23,186,823 100.0%
ESTIMATED REQUIREMENTS:
Customer Value Added Activities 18,079,526 76.3%
Business Value Added Activities 4,063,756 17.1%
Fixed Budget Items 1,562,191 6.6%
23,705,473 100.0%
ESTIMATED FUND BALANCE AT END OF YEAR $ 3,992,732
OPERATING DEFICIT (USE OF FUND BALANCE) $ (518,650)
* Six-month transition period to new fiscal year
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - General Fund
Actual FY2010 (Stub Original Budget Actual to Date 1Q Reforecast % Change
Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 From Original
Available Fund Balance - BOY $ 1,638,663 $ 6,038,454 $ 4,187,864 $ 4,511,382
Taxes
City income tax $ 3,368,057 $ 6,599,753 $ 6,500,000 $ 1,723,601 $ 6,600,000 2%
Property taxes - general 6,438,439 6,626,276 6,307,985 - 6,307,985 0%
Property taxes - sanitation 1,489,136 1,731,364 1,660,197 - 1,660,197 0%
Industrial facilities taxes 468,369 93,618 93,463 - 93,463 0%
Payments in lieu of taxes 91,181 95,402 91,000 - 91,000 0%
Delinquent chargeback collected - 17 5,000 3 5,000 0%
$ 11,855,182 $ 15,146,430 $ 14,657,645 $ 1,723,604 $ 14,757,645 1%
Licenses and permits
Business licenses $ 25,934 $ 31,110 $ 28,000 $ 5,217 $ 28,000 0%
Liquor licenses 9,945 52,085 46,000 - 46,000 0%
Temporary Liquor licenses 12,794 9,870 15,000 1,825 15,000 0%
Cable TV franchise fees 178,239 362,103 340,000 - 360,000 6%
Rental property registration 47,367 115,598 120,000 35,535 120,000 0%
Burial permits 39,624 93,483 110,000 20,129 110,000 0%
Building permits 135,155 255,906 200,000 55,306 200,000 0%
Electrical permits 43,576 78,852 75,000 24,794 75,000 0%
Plumbing permits 20,254 29,961 30,000 6,473 30,000 0%
Mechanical permits 26,204 61,611 60,000 12,465 60,000 0%
Vacant building 45,070 89,060 75,000 18,318 75,000 0%
$ 584,162 $ 1,179,639 $ 1,099,000 $ 180,062 $ 1,119,000 2%
Federal grants
Federal operational grant $ 122,965 $ 192,842 $ 169,889 $ 39,178 $ 169,889 0%
$ 122,965 $ 192,842 $ 169,889 $ 39,178 $ 169,889 0%
State grants
Act 302 police training grant $ 7,805 $ 42,458 $ 20,000 $ - $ 20,000 0%
State operational grant - - - - - -
$ 7,805 $ 42,458 $ 20,000 $ - $ 20,000 0%
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - General Fund
Actual FY2010 (Stub Original Budget Actual to Date 1Q Reforecast % Change
Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 From Original
State shared revenue
State sales tax - Constitutional $ 1,189,635 $ 2,454,851 $ 2,300,000 $ - $ 2,450,000 7%
State sales tax - Statutory 642,431 1,392,008 750,000 - 975,000 30%
$ 1,832,066 $ 3,846,859 $ 3,050,000 $ - $ 3,425,000 12%
Other charges for sales and services
Tax administration fees $ 194,131 $ 297,326 $ 289,500 $ 41,126 $ 289,500 0%
Utility administration fees 110,000 225,000 225,000 56,250 225,000 0%
Reimbursement for elections 79 12,672 15,500 364 15,500 0%
Reimbursement for school police officer 13,361 47,440 19,000 125 19,000 0%
Indirect cost reimbursement 582,084 1,144,020 1,144,018 286,005 1,144,018 0%
Site-plan review fee 1,500 2,800 3,000 1,400 3,000 0%
Sale of cemetery lots 11,744 29,740 25,000 5,651 25,000 0%
Sale of columbarium niches 1,170 2,550 500 78 500 0%
Police miscellaneous 17,930 37,113 40,000 9,869 40,000 0%
Police impound fees 23,300 39,100 40,000 11,750 40,000 0%
Landlord's alert fee 155 40 40 - 40 0%
Fire protection-state property 35,212 120,210 80,000 60,163 80,000 0%
Zoning fees 3,290 6,158 8,000 4,380 8,000 0%
Clerk fees 197 2,039 3,500 190 3,500 0%
Clerk - passport fees 3,555 4,115 5,000 495 3,000 -40%
Tax abatement application fees - 810 2,000 417 2,000 0%
Lien Look-ups 12,920 14,455 15,000 3,280 15,000 0%
Treasurer fees 49,603 45,903 50,000 1,927 50,000 0%
False alarm fees 6,125 12,960 13,000 4,290 13,000 0%
Miscellaneous cemetery income 6,571 20,398 18,000 49,319 63,000 250%
Senior transit program fees 5,082 10,401 9,000 2,852 11,000 22%
Fire miscellaneous 560 4,985 2,000 313 2,000 0%
Sanitation stickers 38,809 79,762 80,000 16,187 80,000 0%
Lot cleanup fees (trash) 18,348 29,493 50,000 6,233 30,000 -40%
Reimbursements for mowing and demolitions 20,102 49,760 50,000 13,570 50,000 0%
Special events reimbursements 30,546 104,937 100,000 94,382 100,000 0%
Recreation program fees 19,753 20,831 - 691 1,000 -
$ 1,206,127 $ 2,365,018 $ 2,287,058 $ 671,307 $ 2,313,058 1%
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - General Fund
Actual FY2010 (Stub Original Budget Actual to Date 1Q Reforecast % Change
Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 From Original
Interest and rental income
Interest $ (2,349) $ 85,120 $ 50,000 $ 62,774 $ 100,000 100%
Procurement Card Rebate - 33,668 45,000 - 45,000 0%
Fire Station Lease - Central Dispatch 20,879 47,895 42,000 8,514 42,000 0%
Naval Musem Property Rental - 2,500 5,000 3,750 5,000 0%
Flea market 11,346 27,233 29,000 14,809 29,000 0%
Farmers market 18,484 43,471 35,000 26,121 35,000 0%
City hall rental 1,200 7,200 7,200 1,200 7,200 0%
City right of way rental 6,800 6,800 8,561 - 8,561 0%
McGraft park rentals 13,844 52,475 45,000 1,215 45,000 0%
Other park rentals 22,133 49,525 38,000 5,443 38,000 0%
$ 92,337 $ 355,887 $ 304,761 $ 123,826 $ 354,761 16%
Fines and fees
Income tax - penalty and interest $ 109,441 $ 156,339 $ 180,000 $ 44,570 $ 180,000 0%
Late fees on current taxes 42,766 30,875 40,000 - 40,000 0%
Interest on late invoices 247 2,011 2,000 225 2,000 0%
Parking fines 71,160 100,885 125,000 18,027 110,000 -12%
Court fines 72,929 142,764 170,000 20,216 140,000 -18%
$ 296,543 $ 432,874 $ 517,000 $ 83,038 $ 472,000 -9%
Other revenue
Sale of land and assets $ 500 $ - $ 1,000 $ - $ 1,000 0%
Police sale and auction proceeds 1,823 - - 4,010 4,100 -
CDBG program reimbursements 48,030 324,393 382,870 3,019 382,870 0%
Sanitation reimbursements 43,030 - - - - -
Contributions 19,740 12,455 11,000 617 11,000 0%
Contributions - Veteran's Park Maintenance - 19,402 19,500 1,234 19,500 0%
Fisherman's Landing Repayment - 16,106 14,500 - 14,500 0%
Darl & Kathleen Staley Trust - - - - - -
Muskegon County Community Foundation 2,394 12,005 1,500 - 1,500 0%
Miscellaneous reimbursements - - 1,000 - 1,000 0%
Miscellaneous and sundry 2,873 5,961 25,000 16,144 20,000 -20%
$ 118,390 $ 390,322 $ 456,370 $ 25,024 $ 455,470 0%
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - General Fund
Actual FY2010 (Stub Original Budget Actual to Date 1Q Reforecast % Change
Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 From Original
Other financing sources
Operating transfers in
Cemetery Perpetual Care $ 2,187 $ 2,357 $ 50,000 $ 121 $ 50,000 0%
General Insurance Fund - - - - - -
LDFA Fund - - - - - -
Budget Stabilization Fund - - - - - -
TIFA Fund (Arena Operations) 25,000 75,000 50,000 12,500 50,000 0%
$ 27,187 $ 77,357 $ 100,000 $ 12,621 $ 100,000 0%
Total general fund revenues and
other sources $ 16,142,764 $ 24,029,686 $ 22,661,723 $ 2,858,660 $ 23,186,823 2%
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Actual As % Change
Actual FY2010 Original Budget Actual to Date 1Q Reforecast % of From
(Stub Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 Revised Original
I. Customer Value Added Activities
40301 Police Department
5100 Salaries & Benefits $ 3,770,931 $ 7,675,922 $ 7,836,965 $ 2,011,225 $ 7,836,965 26% 0%
5200 Operating Supplies 28,819 70,082 90,000 15,153 90,000 17% 0%
5300 Contractual Services 465,614 897,777 820,024 185,122 820,024 23% 0%
5400 Other Expenses 4,773 15,826 16,000 5,215 16,000 33% 0%
5700 Capital Outlays 19,632 31,331 15,000 - 15,000 0% 0%
5900 Other Financing Uses - - - - - N/A -
$ 4,289,769 $ 8,690,938 $ 8,777,989 $ 2,216,715 $ 8,777,989 25% 0%
$ 4,289,769 $ 8,690,938 $ 8,777,989 $ 2,216,715 $ 8,777,989 25% 0%
50336 Fire Department
5100 Salaries & Benefits $ 1,687,648 $ 3,355,077 $ 3,191,899 $ 908,690 $ 3,191,899 28% 0%
5200 Operating Supplies 37,904 85,462 116,500 14,669 116,500 13% 0%
5300 Contractual Services 95,652 173,320 149,861 28,587 149,861 19% 0%
5400 Other Expenses 1,751 1,597 4,000 - 4,000 0% 0%
5700 Capital Outlays 37,389 95,925 60,000 9,087 60,000 15% 0%
5900 Other Financing Uses - - - - - N/A -
$ 1,860,344 $ 3,711,381 $ 3,522,260 $ 961,033 $ 3,522,260 27% 0%
50387 Fire Safety Inspections
5100 Salaries & Benefits $ 319,970 $ 535,750 $ 464,680 $ 118,476 $ 464,680 25% 0%
5200 Operating Supplies 5,391 11,469 10,000 723 10,000 7% 0%
5300 Contractual Services 44,782 103,147 108,040 5,443 108,040 5% 0%
5400 Other Expenses 1,867 6,042 10,000 1,074 10,000 11% 0%
5700 Capital Outlays - - 2,000 1,708 2,000 85% 0%
5900 Other Financing Uses - - - - - N/A -
$ 372,010 $ 656,408 $ 594,720 $ 127,424 $ 594,720 21% 0%
$ 2,232,354 $ 4,367,789 $ 4,116,980 $ 1,088,457 $ 4,116,980 26% 0%
60523 General Sanitation
5100 Salaries & Benefits $ 15,240 $ 67,009 $ 30,000 $ 5,552 $ 30,000 19% 0%
5200 Operating Supplies - 16 - - - N/A -
5300 Contractual Services 774,346 1,542,755 1,650,000 265,195 1,650,000 16% 0%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - - - - - N/A -
5900 Other Financing Uses 100,000 200,000 200,000 50,000 200,000 25% 0%
$ 889,586 $ 1,809,780 $ 1,880,000 $ 320,747 $ 1,880,000 17% 0%
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Actual As % Change
Actual FY2010 Original Budget Actual to Date 1Q Reforecast % of From
(Stub Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 Revised Original
60528 Recycling
5100 Salaries & Benefits $ - $ - $ - $ - $ - N/A -
5200 Operating Supplies - - - - - N/A -
5300 Contractual Services - - - - - N/A -
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - - - - - N/A -
5900 Other Financing Uses - - - - - N/A -
$ - $ - $ - $ - $ - N/A 0%
60550 Stormwater Management
5100 Salaries & Benefits $ - $ - $ - $ - $ - N/A -
5200 Operating Supplies - - - - - N/A -
5300 Contractual Services 4,000 17,029 17,786 - 17,786 0% 0%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - - - - - N/A -
5900 Other Financing Uses - - - - - N/A -
$ 4,000 $ 17,029 $ 17,786 $ - $ 17,786 0% 0%
60448 Streetlighting
5100 Salaries & Benefits $ - $ 224 $ - $ - $ - N/A -
5200 Operating Supplies - - - - - N/A -
5300 Contractual Services 395,257 784,081 750,000 129,493 775,000 17% 3%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - - 10,000 - 10,000 0% 0%
5900 Other Financing Uses - - - - - N/A -
$ 395,257 $ 784,305 $ 760,000 $ 129,493 $ 785,000 16% 3%
60707 Senior Citizen Transit
5100 Salaries & Benefits $ 26,539 $ 57,941 $ 58,678 $ 17,398 $ 66,700 26% 14%
5200 Operating Supplies - - - - - N/A -
5300 Contractual Services 5,360 10,400 10,400 1,600 10,400 15% 0%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - - - - - N/A -
5900 Other Financing Uses - - - - - N/A -
$ 31,899 $ 68,341 $ 69,078 $ 18,998 $ 77,100 25% 12%
60446 Community Event Support
5100 Salaries & Benefits $ 9,362 $ 11,381 $ 10,000 $ 8,830 $ 10,000 88% 0%
5200 Operating Supplies 190 644 1,100 58 1,100 5% 0%
5300 Contractual Services 5,008 8,180 12,500 1,516 12,500 12% 0%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - - - - - N/A -
5900 Other Financing Uses - - - - - N/A -
$ 14,560 $ 20,205 $ 23,600 $ 10,404 $ 23,600 44% 0%
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Actual As % Change
Actual FY2010 Original Budget Actual to Date 1Q Reforecast % of From
(Stub Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 Revised Original
70751 Parks Maintenance
5100 Salaries & Benefits $ 191,755 $ 357,563 $ 387,222 $ 95,796 $ 387,222 25% 0%
5200 Operating Supplies 23,213 53,777 93,850 23,490 93,850 25% 0%
5300 Contractual Services 279,987 556,578 646,785 196,812 646,785 30% 0%
5400 Other Expenses 175 20 - 21 - N/A -
5700 Capital Outlays - 11,090 11,000 40 11,000 0% 0%
5900 Other Financing Uses - - - - - N/A -
$ 495,130 $ 979,028 $ 1,138,857 $ 316,159 $ 1,138,857 28% 0%
70757 Mc Graft Park Maintenance
5100 Salaries & Benefits $ 4,674 $ 6,412 $ 6,551 $ 2,229 $ 6,551 34% 0%
5200 Operating Supplies 1,130 3,547 1,400 1,335 1,400 95% 0%
5300 Contractual Services 8,593 37,173 35,700 5,598 35,700 16% 0%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - - - - - N/A -
5900 Other Financing Uses - - - - - N/A -
$ 14,397 $ 47,132 $ 43,651 $ 9,162 $ 43,651 21% 0%
70276 Cemeteries Maintenance
5100 Salaries & Benefits $ 87,040 $ 112,101 $ 108,948 $ 22,206 $ 108,948 20% 0%
5200 Operating Supplies 569 4,882 6,750 1,476 6,750 22% 0%
5300 Contractual Services 96,313 210,640 244,824 79,427 244,824 32% 0%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays 72 8,383 - - - N/A -
5900 Other Financing Uses - - - - - N/A -
$ 183,994 $ 336,006 $ 360,522 $ 103,109 $ 360,522 29% 0%
70585 Parking Operations
5100 Salaries & Benefits $ 501 $ 1,748 $ - $ 133 $ - N/A -
5200 Operating Supplies - 274 - - - N/A -
5300 Contractual Services 1,944 5,182 3,000 513 3,000 17% 0%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - - - - - N/A -
5900 Other Financing Uses - - - - - N/A -
$ 2,445 $ 7,204 $ 3,000 $ 646 $ 3,000 22% 0%
70357 Graffiti Removal
5100 Salaries & Benefits $ 1,445 $ 2,659 $ - $ 988 $ - N/A -
5200 Operating Supplies 618 465 - - - N/A -
5300 Contractual Services 391 123 4,861 43 4,861 1% 0%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - - - - - N/A -
5900 Other Financing Uses - - - - - N/A -
$ 2,454 $ 3,247 $ 4,861 $ 1,031 $ 4,861 21% 0%
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Actual As % Change
Actual FY2010 Original Budget Actual to Date 1Q Reforecast % of From
(Stub Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 Revised Original
70863 Farmers' Market & Flea Market
5100 Salaries & Benefits $ 7,850 $ 17,869 $ 22,240 $ 8,162 $ 22,240 37% 0%
5200 Operating Supplies 2,085 1,802 1,800 520 1,800 29% 0%
5300 Contractual Services 8,181 31,538 29,950 10,726 29,950 36% 0%
5400 Other Expenses 50 - 100 - 100 0% 0%
5700 Capital Outlays 1,326 - 6,000 117 6,000 2% 0%
5900 Other Financing Uses - - - - - N/A -
$ 19,492 $ 51,209 $ 60,090 $ 19,525 $ 60,090 32% 0%
$ 2,053,214 $ 4,123,486 $ 4,361,445 $ 929,274 $ 4,394,467 21% 1%
70775 General Recreation
5100 Salaries & Benefits $ 57,201 $ 21,202 $ - $ - $ - N/A -
5200 Operating Supplies 4,816 633 - - - N/A -
5300 Contractual Services 26,070 61,387 96,000 42,062 96,000 44% 0%
5400 Other Expenses 708 - - - - N/A -
5700 Capital Outlays - - - - - N/A -
5900 Other Financing Uses - - - - - N/A -
$ 88,795 $ 83,222 $ 96,000 $ 42,062 $ 96,000 44% 0%
80387 Environmental Services
5100 Salaries & Benefits $ 69,234 $ 218,388 $ 335,466 $ 86,103 $ 335,466 26% 0%
5200 Operating Supplies 4,905 6,529 7,300 2,135 7,300 29% 0%
5300 Contractual Services 89,930 185,550 185,000 96,988 185,000 52% 0%
5400 Other Expenses - 35 1,000 145 1,000 15% 0%
5700 Capital Outlays 2,051 1,281 3,500 61 3,500 2% 0%
5900 Other Financing Uses - - - - - N/A -
$ 166,120 $ 411,783 $ 532,266 $ 185,432 $ 532,266 35% 0%
$ 254,915 $ 495,005 $ 628,266 $ 227,494 $ 628,266 36% 0%
10875 Other - Contributions to Outside Agencies
$ 40,082 $ 80,164 $ 80,164 $ 20,041 $
Muskegon Area Transit (MATS) 80,164 25% 0%
20,803 20,272 -
21,000 21,000
Neighborhood Association Grants 0% 0%
17,784 45,660 11,392
45,660 45,660
Muskegon Area First 25% 0%
7,357 7,000 -
7,000 7,000
Veterans Memorial Day Costs 0% 0%
5,000 - -
- -
Mainstreet N/A -
2,500 2,500 -
2,500 2,500
Lakeside Business District 0% 0%
2,500 2,500 -
2,500 2,500
211 Service 0% 0%
- - -
- -
Gypsy Moth Program N/A -
- 1,000 -
1,000 1,000
Consolidation Feasibility Study 0% 0%
- 1,000,000 -
- -
MERS Supplemental Contribution N/A -
1,000 1,000 -
1,000 1,000
MLK Diversity Program 0% 0%
1,000 1,000 -
1,000 1,000
Muskegon Area Labor Management (MALMC) 0% 0%
- 6,200 -
- -
Muskegon County and Humane Society - Feral Cats N/A -
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Actual As % Change
Actual FY2010 Original Budget Actual to Date 1Q Reforecast % of From
(Stub Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 Revised Original
- - -
- -
Other N/A -
Contributions To Outside Agencies $ 98,026 $ 1,167,296 $ 161,824 $ 31,433 $ 161,824 19% 0%
$ 98,026 $ 1,167,296 $ 161,824 $ 31,433 $ 161,824 19% 0%
Total Customer Value Added Activities $ 8,928,278 $ 18,844,514 $ 18,046,504 $ 4,493,373 $ 18,079,526 25% 0%
As a Percent of Total General Fund
Expenditures 76.0% 73.7% 76.6% 76.9% 76.3%
II. Business Value Added Activities
10101 City Commission
5100 Salaries & Benefits $ 33,837 $ 64,864 $ 67,652 $ 17,695 $ 67,652 26% 0%
5200 Operating Supplies 8,205 15,142 12,300 3,000 12,300 24% 0%
5300 Contractual Services 1,407 1,594 1,800 1,029 1,800 57% 0%
5400 Other Expenses 675 1,347 2,000 66 2,000 3% 0%
5700 Capital Outlays 600 1,199 1,200 300 1,200 25% 0%
5900 Other Financing Uses - - - - - N/A -
$ 44,724 $ 84,146 $ 84,952 $ 22,090 $ 84,952 26% 0%
10102 City Promotions & Public Relations
5100 Salaries & Benefits $ - $ - $ - $ - $ - N/A -
5200 Operating Supplies 163 411 - 116 - N/A -
5300 Contractual Services 2,881 3,780 11,350 514 11,350 5% 0%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - - - - - N/A -
5900 Other Financing Uses - - - - - N/A -
$ 3,044 $ 4,191 $ 11,350 $ 630 $ 11,350 6% 0%
10172 City Manager
5100 Salaries & Benefits $ 136,667 $ 253,954 $ 257,366 $ 65,922 $ 257,366 26% 0%
5200 Operating Supplies 1,086 1,338 2,000 6 2,000 0% 0%
5300 Contractual Services 4,873 8,174 7,750 198 7,750 3% 0%
5400 Other Expenses 252 944 2,000 70 2,000 4% 0%
5700 Capital Outlays - - 1,000 - 1,000 0% 0%
5900 Other Financing Uses - - - - - N/A -
$ 142,878 $ 264,410 $ 270,116 $ 66,196 $ 270,116 25% 0%
10145 City Attorney
5100 Salaries & Benefits $ - $ - $ - $ - $ - N/A -
5200 Operating Supplies 808 808 2,000 - 2,000 0% 0%
5300 Contractual Services 159,223 331,067 320,508 78,790 320,508 25% 0%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - - - - - N/A -
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Actual As % Change
Actual FY2010 Original Budget Actual to Date 1Q Reforecast % of From
(Stub Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 Revised Original
5900 Other Financing Uses - - - - - N/A -
$ 160,031 $ 331,875 $ 322,508 $ 78,790 $ 322,508 24% 0%
$ 350,677 $ 684,622 $ 688,926 $ 167,706 $ 688,926 24% 0%
20228 Affirmative Action
5100 Salaries & Benefits $ 39,129 $ 78,270 $ 80,535 $ 21,478 $ 80,535 27% 0%
5200 Operating Supplies 169 324 750 23 750 3% 0%
5300 Contractual Services 660 1,587 2,027 117 2,027 6% 0%
5400 Other Expenses - 50 1,000 61 1,000 6% 0%
5700 Capital Outlays - - 500 - 500 0% 0%
5900 Other Financing Uses - - - - - N/A -
$ 39,958 $ 80,231 $ 84,812 $ 21,679 $ 84,812 26% 0%
20744 Julia Hackley Internships
5100 Salaries & Benefits $ - $ - $ - $ - $ - N/A -
5200 Operating Supplies - - - - - N/A -
5300 Contractual Services - - - - - N/A -
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - - - - - N/A -
5900 Other Financing Uses - - - - - N/A -
$ - $ - $ - $ - $ - N/A 0%
20215 City Clerk & Elections
5100 Salaries & Benefits $ 103,016 $ 244,239 $ 237,997 $ 57,343 $ 237,997 24% 0%
5200 Operating Supplies 8,815 18,702 34,934 1,209 34,934 3% 0%
5300 Contractual Services 9,938 16,625 14,750 995 14,750 7% 0%
5400 Other Expenses 1,113 473 1,500 24 1,500 2% 0%
5700 Capital Outlays 866 6,011 1,000 - 1,000 0% 0%
5900 Other Financing Uses - - - - - N/A -
$ 123,748 $ 286,050 $ 290,181 $ 59,571 $ 290,181 21% 0%
20220 Civil Service
5100 Salaries & Benefits $ 85,667 $ 107,949 $ - $ 5,961 $ - N/A -
5200 Operating Supplies 1,099 1,626 - 50 - N/A -
5300 Contractual Services 3,425 12,707 90,000 3,857 90,000 4% 0%
5400 Other Expenses 697 3,768 - - - N/A -
5700 Capital Outlays 572 - - - - N/A -
5900 Other Financing Uses - - - - - N/A -
$ 91,460 $ 126,050 $ 90,000 $ 9,868 $ 90,000 11% 0%
$ 255,166 $ 492,331 $ 464,993 $ 91,118 $ 464,993 20% 0%
30202 Finance Administration
5100 Salaries & Benefits $ 172,829 $ 333,061 $ 342,702 $ 86,053 $ 342,702 25% 0%
5200 Operating Supplies 1,392 3,571 4,700 2,075 4,700 44% 0%
5300 Contractual Services 59,515 73,010 66,275 10,425 66,275 16% 0%
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Actual As % Change
Actual FY2010 Original Budget Actual to Date 1Q Reforecast % of From
(Stub Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 Revised Original
5400 Other Expenses 65 1,193 1,000 616 1,000 62% 0%
5700 Capital Outlays 51 1,716 3,000 - 3,000 0% 0%
5900 Other Financing Uses - - - - - N/A -
$ 233,852 $ 412,551 $ 417,677 $ 99,169 $ 417,677 24% 0%
30209 Assessing Services
5100 Salaries & Benefits $ 2,423 $ 3,367 $ 7,308 $ 507 $ 7,308 7% 0%
5200 Operating Supplies - - - - - N/A -
5300 Contractual Services 237,713 416,781 344,367 125,092 394,367 32% 15%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - - - - - N/A -
5900 Other Financing Uses - - - - - N/A -
$ 240,136 $ 420,148 $ 351,675 $ 125,599 $ 401,675 31% 14%
30805 Arena Administration
5100 Salaries & Benefits $ - $ - $ - $ - $ - N/A -
5200 Operating Supplies - - - - - N/A -
5300 Contractual Services 101,867 241,263 235,000 117,500 235,000 50% 0%
5400 Other Expenses - - - - - N/A -
5700 Capital Outlays - 1,661 - - - N/A -
5900 Other Financing Uses - - - - - N/A -
$ 101,867 $ 242,924 $ 235,000 $ 117,500 $ 235,000 50% 0%
30205 Income Tax Administration
5100 Salaries & Benefits $ 167,338 $ 321,985 $ 331,478 $ 87,489 $ 331,478 26% 0%
5200 Operating Supplies 9,250 12,486 12,160 1,464 12,160 12% 0%
5300 Contractual Services 41,158 65,773 77,550 8,965 77,550 12% 0%
5400 Other Expenses 75 488 800 - 800 0% 0%
5700 Capital Outlays - 7,175 2,500 57 2,500 2% 0%
5900 Other Financing Uses - - - - - N/A -
$ 217,821 $ 407,907 $ 424,488 $ 97,975 $ 424,488 23% 0%
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Actual As % Change
Actual FY2010 Original Budget Actual to Date 1Q Reforecast % of From
(Stub Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 Revised Original
30253 City Treasurer
5100 Salaries & Benefits $ 160,099 $ 312,621 $ 323,707 $ 83,474 $ 323,707 26% 0%
5200 Operating Supplies 32,047 65,024 50,000 10,760 50,000 22% 0%
5300 Contractual Services 58,329 108,627 85,000 18,611 85,000 22% 0%
5400 Other Expenses 462 715 1,500 7 1,500 0% 0%
5700 Capital Outlays - 5,198 2,921 20 2,921 1% 0%
5900 Other Financing Uses - - - - - N/A -
$ 250,937 $ 492,185 $ 463,128 $ 112,872 $ 463,128 24% 0%
30248 Information Systems Administration
5100 Salaries & Benefits $ 148,629 $ 286,590 $ 294,686 $ 74,899 $ 294,686 25% 0%
5200 Operating Supplies - 143 1,788 - 1,788 0% 0%
5300 Contractual Services 35,595 46,281 54,992 1,706 54,992 3% 0%
5400 Other Expenses 149 5,356 8,000 - 8,000 0% 0%
5700 Capital Outlays 12,443 38,626 32,250 761 32,250 2% 0%
5900 Other Financing Uses - - - - - N/A -
$ 196,816 $ 376,996 $ 391,716 $ 77,366 $ 391,716 20% 0%
$ 1,241,429 $ 2,352,711 $ 2,283,684 $ 630,481 $ 2,333,684 27% 2%
60265 City Hall Maintenance
5100 Salaries & Benefits $ 37,746 $ 39,749 $ 35,777 $ 9,081 $ 35,777 25% 0%
5200 Operating Supplies 5,110 9,285 15,525 1,878 15,525 12% 0%
5300 Contractual Services 93,479 186,687 222,000 34,141 222,000 15% 0%
5400 Other Expenses - 13 - 148 - N/A -
5700 Capital Outlays 100 7,848 3,590 2,955 3,590 82% 0%
5900 Other Financing Uses - - - - - N/A -
$ 136,435 $ 243,582 $ 276,892 $ 48,203 $ 276,892 17% 0%
$ 136,435 $ 243,582 $ 276,892 $ 48,203 $ 276,892 17% 0%
80400 Planning, Zoning and Economic Development
5100 Salaries & Benefits $ 183,633 $ 334,910 $ 268,361 $ 69,569 $ 268,361 26% 0%
5200 Operating Supplies 1,525 3,766 4,600 555 4,600 12% 0%
5300 Contractual Services 17,389 (6,463) 20,300 2,472 20,300 12% 0%
5400 Other Expenses 867 958 4,000 354 4,000 9% 0%
5700 Capital Outlays - 439 2,000 - 2,000 0% 0%
5900 Other Financing Uses - - - - - N/A -
$ 203,414 $ 333,610 $ 299,261 $ 72,950 $ 299,261 24% 0%
$ 203,414 $ 333,610 $ 299,261 $ 72,950 $ 299,261 24% 0%
Total Business Value Added Activities $ 2,187,121 $ 4,106,856 $ 4,013,756 $ 1,010,458 $ 4,063,756 25% 1%
As a Percent of Total General Fund
Expenditures 18.6% 16.1% 17.0% 17.3% 17.1% 0.6%
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Actual As % Change
Actual FY2010 Original Budget Actual to Date 1Q Reforecast % of From
(Stub Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 Revised Original
III. Fixed Budget Items
30999 Transfers To Other Funds
Major Street Fund $ - $ - $ - $ - $ - N/A -
Local Street Fund 140,000 280,000 280,000 70,000 280,000 25% 0%
Engineering - - - - 75,000 0% #DIV/0!
Sidewalk - 100,000 - - - N/A -
Arena Maintenance - 6,000 - - - N/A -
State Grants - 34,675 - - - N/A -
LDFA Debt Service Fund (Smartzone) 50,000 100,000 100,000 25,000 100,000 25% 0%
General Insurance 14,023 28,046 28,046 7,011.50 28,046 25% 0%
$ 204,023 $ 548,721 $ 408,046 $ 102,012 $ 483,046 21% 18%
-
30851 General Insurance $ 133,527 $ 259,907 $ 275,000 $ - $ 275,000 0% 0%
30906 Debt Retirement 109,174 1,252,795 281,145 176,473 281,145 63% 0%
10891 Contingency and Bad Debt Expense 68,471 515,238 250,000 - 250,000 0% 0%
90000 Major Capital Improvements 112,379 28,727 273,000 59,679 273,000 22% 0%
Total Fixed-Budget Items $ 627,574 $ 2,605,388 $ 1,487,191 $ 338,164 $ 1,562,191 22% 5%
As a Percent of Total General Fund
Expenditures 5.3% 10.2% 6.3% 5.8% 6.6%
Total General Fund $ 11,742,973 $ 25,556,758 $ 23,547,451 $ 5,841,995 $ 23,705,473 25% 1%
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Actual As % Change
Actual FY2010 Original Budget Actual to Date 1Q Reforecast % of From
(Stub Year) Actual FY2011 Estimate FY2012 FY2012 FY2012 Revised Original
Recap: Total General Fund By Expenditure Object
5100 Salaries & Benefits $ 7,520,403 $ 14,822,805 $ 14,700,218 $ 3,865,259 $ 14,708,240 26% 0%
5200 Operating Supplies 179,309 372,208 469,457 80,695 469,457 17% 0%
5300 Contractual Services 3,428,904 8,074,794 7,005,224 1,484,970 7,080,224 21% 1%
5400 Other Expenses 13,679 38,825 52,900 7,801 52,900 15% 0%
5700 Capital Outlays 187,481 246,610 430,461 74,785 430,461 17% 0%
5900 All Other Financing Uses 413,197 2,001,516 889,191 328,485 964,191 34% 8%
Total General Fund $ 11,742,973 $ 25,556,758 $ 23,547,451 $ 5,841,995 $ 23,705,473 25% 1%
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
202 Major Streets and State Trunklines Fund
$ 284,912 $ 272,846 $ 359,157
Available Fund Balance - BOY $ 481,059 $ 566,001 $ 566,001
Means of Financing
Special assessments $ 233,007 $ 10,818 $ 172,302 $ 175,000 $ - $ 175,000
Federal & state grants 1,593,425 9,443 1,457,137 2,131,000 - 1,936,000
State shared revenue 2,558,600 1,280,364 2,704,187 2,481,364 300,206 2,481,364
Interest income 50,177 44,302 36,626 25,000 1,099 25,000
Operating transfers in 200,000 - - - - -
Other 45,384 8,353 415,620 PROPOSED BOND FOR GRANT MATCHE
2,040,000 2,000,780 2,000,000
$ 4,680,593 $ 1,353,280 $ 4,785,872 $ 6,852,364 $ 2,302,085 $ 6,617,364
60900 Operating Expenditures
5100 Salaries & Benefits $ 629,511 $ 278,560 $ 622,597 16%
$ 839,936 $ 130,715 $ 839,936
5200 Operating Supplies 225,883 196,491 231,295 6%
240,600 15,110 240,600
5300 Contractual Services 946,059 533,999 957,051 14%
1,039,946 145,651 1,039,946
5400 Other Expenses 3,354 995 37,904 0%
1,000 - 1,000
5700 Capital Outlays - - - N/A
- - -
5900 Other Financing Uses - 100,000 400,000 0%
40,000 - 28,000
$ 1,804,807 $ 1,110,045 $ 2,248,847 14%
$ 2,161,482 $ 291,476 $ 2,149,482
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
SEE "BUDGETED CAPITAL
5300 Contractual Services 2,887,852 156,924 2,330,181 6%
3,915,000 237,639 4,107,000
IMPROVEMENTS" FOR DETAIL
5700 Capital Outlays - - - N/A
- - -
$ 2,887,852 $ 156,924 $ 2,330,181 6%
$ 3,915,000 $ 237,639 $ 4,107,000
$ 4,692,659 $ 1,266,969 $ 4,579,028 8%
$ 6,076,482 $ 529,115 $ 6,256,482
$ 272,846 $ 359,157 $ 566,001
Available Fund Balance - EOY $ 1,256,941 $ 2,338,971 $ 926,883
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
203 Local Streets Fund
$ 396,406 $ 134,437 $ 180,480
Available Fund Balance - BOY $ 387,904 $ 663,340 $ 663,340
Means of Financing
Special assessments $ 92,657 $ 31,887 $ 138,025 $ 75,000 $ - $ 75,000
Federal & state grants 215,000 - - - - -
Metro act fees 145,169 148,668 136,731 145,000 - 145,000
State shared revenue 619,263 312,201 624,694 585,998 60,166 585,998
Interest income 20,955 22,171 29,411 20,000 433 20,000
Operating transfers in 512,624 340,000 880,000 480,000 FROM GENERAL FUND
480,000 120,000
Other 2,667 41,285 197,011 15,000 - 15,000
$ 1,608,335 $ 896,212 $ 2,005,872 $ 1,320,998 $ 180,599 $ 1,320,998
60900 Operating Expenditures
5100 Salaries & Benefits $ 661,735 $ 321,827 $ 516,349 21%
$ 478,203 $ 100,954 $ 478,203
5200 Operating Supplies 135,883 41,694 115,192 11%
118,000 13,520 118,000
5300 Contractual Services 773,321 437,800 704,173 16%
879,687 136,499 879,687
5400 Other Expenses 242 2,198 2,669 0%
100 - 100
5700 Capital Outlays - - - N/A
- - -
5900 Other Financing Uses - - - N/A
- - -
$ 1,571,181 $ 803,519 $ 1,338,383 17%
$ 1,475,990 $ 250,973 $ 1,475,990
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
SEE "BUDGETED CAPITAL
5300 Contractual Services 299,123 46,650 184,629 30%
55,000 16,566 55,000
IMPROVEMENTS" FOR DETAIL
$ 299,123 $ 46,650 $ 184,629 30%
$ 55,000 $ 16,566 $ 55,000
$ 1,870,304 $ 850,169 $ 1,523,012 17%
$ 1,530,990 $ 267,539 $ 1,530,990
$ 134,437 $ 180,480 $ 663,340
Available Fund Balance - EOY $ 177,912 $ 576,400 $ 453,348
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
257 Budget Stabilization Fund
$ 2,000,000 $ 1,500,000 $ 1,500,000
Available Fund Balance - BOY $ 1,500,000 $ 1,500,000 $ 1,500,000
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services - - - - - -
Interest income - - - - - -
Operating transfers in - General Fund - - - - - -
Operating transfers in - TIFA Fund - - - - - -
Operating transfers in - Insurance Fund - - - - - -
Other - - - - - -
$ - $ - $ - $ - $ - $ -
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies - - - N/A
- - -
5300 Contractual Services - - - N/A
- - -
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays - - - N/A
- - -
5900 Other Financing Uses 500,000 - - N/A
- - -
$ 500,000 $ - $ - N/A
$ - $ - $ -
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - - - N/A
- - -
$ - $ - $ - N/A
$ - $ - $ -
$ 500,000 $ - $ - N/A
$ - $ - $ -
$ 1,500,000 $ 1,500,000 $ 1,500,000
Available Fund Balance - EOY $ 1,500,000 $ 1,500,000 $ 1,500,000
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
264 Criminal Forfeitures Fund
$ 81,856 $ 140,640 $ 134,116
Available Fund Balance - BOY $ 104,716 $ 140,828 $ 140,828
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services - - - - - -
Interest income 881 615 688 500 171 500
Operating transfers in - General Fund - - - - - -
Operating transfers in - TIFA Fund - - - - - -
Operating transfers in - Insurance Fund - - - - - -
Other 62,406 500 14,380 10,000 13,656 10,000
$ 63,287 $ 1,115 $ 15,068 $ 10,500 $ 13,827 $ 10,500
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies - - - N/A
- - -
5300 Contractual Services - - - 0%
45,000 - 45,000
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays 4,503 7,639 8,356 N/A
- - -
5900 Other Financing Uses - - - N/A
- - -
$ 4,503 $ 7,639 $ 8,356 0%
$ 45,000 $ - $ 45,000
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - - - N/A
- - -
$ - $ - $ - N/A
$ - $ - $ -
$ 4,503 $ 7,639 $ 8,356 0%
$ 45,000 $ - $ 45,000
$ 140,640 $ 134,116 $ 140,828
Available Fund Balance - EOY $ 70,216 $ 154,655 $ 106,328
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
285 Tree Replacement Fund
$ 10,043 $ 8,590 $ 5,436
Available Fund Balance - BOY $ 3,486 $ 5,119 $ 5,119
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - 2,000 - 2,000
State shared revenue - - - - - -
Charges for services - - - - - -
Interest income 73 46 24 50 6 50
Operating transfers in - General Fund - - - - - -
Operating transfers in - TIFA Fund - - - - - -
Operating transfers in - Insurance Fund - - - - - -
Other 1,600 - - - - -
$ 1,673 $ 46 $ 24 $ 2,050 $ 6 $ 2,050
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies 3,126 3,200 341 0%
2,000 - 2,000
5300 Contractual Services - - - N/A
- - -
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays - - - N/A
- - -
5900 Other Financing Uses - - - N/A
- - -
$ 3,126 $ 3,200 $ 341 0%
$ 2,000 $ - $ 2,000
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - - - N/A
- - -
$ - $ - $ - N/A
$ - $ - $ -
$ 3,126 $ 3,200 $ 341 0%
$ 2,000 $ - $ 2,000
$ 8,590 $ 5,436 $ 5,119
Available Fund Balance - EOY $ 3,536 $ 5,125 $ 5,169
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
295 Brownfield Redevelopment Authority (Betten Project)
$ (17,862) $ (10,214) $ (9,217) $
Available Fund Balance - BOY 316 $ 65,349 $ 65,349
Means of Financing
Property taxes $ 9,951 $ 15,917 $ 74,483 $ 142,409 $ - $ 142,409
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services - - - - - -
Interest income - - 83 - 33 -
Operating transfers in - General Fund - - - - - -
Operating transfers in - TIFA Fund - - - - - -
Operating transfers in - Insurance Fund - - - - - -
Other - - - - - -
$ 9,951 $ 15,917 $ 74,566 $ 142,409 $ 33 $ 142,409
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies - - - N/A
- - -
5300 Contractual Services 2,303 14,920 - 30%
100,000 29,605 100,000
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays - - - N/A
- - -
5900 Other Financing Uses - - - 0% 33,424 BROWNFIELD LOAN PAYMENT
33,424 -
$ 2,303 $ 14,920 $ - 22%
$ 133,424 $ 29,605 $ 133,424
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - - - N/A
- - -
$ - $ - $ - N/A
$ - $ - $ -
$ 2,303 $ 14,920 $ - 22%
$ 133,424 $ 29,605 $ 133,424
$ (10,214) $ (9,217) $ 65,349
Available Fund Balance - EOY $ 9,301 $ 35,777 $ 74,334
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
290 Local Development Finance Authority III Fund - Edison Landing (Smartzone)
$ 8,752 $ 13,765 $ 36,834
Available Fund Balance - BOY $ 20,994 $ 21,348 $ 21,348
Means of Financing
Property taxes $ 91,281 $ 71,360 $ 84,658 $ 83,405 $ - $ 83,405
Federal & state grants - - 100,000 - - -
State shared revenue - - - - - -
Charges for services - - - - - -
Interest income 180 133 153 150 47 150
Operating transfers in - General Fund 120,000 50,000 75,000 100,000 25,000 100,000
COMMUNITY FOUNDATION
Other 75,000 - - 75,000 - 75,000
CONTRIBUTION
$ 286,461 $ 121,493 $ 259,811 $ 258,555 $ 25,047 $ 258,555
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies - - - N/A
- - -
5300 Contractual Services 1,700 - - 0%
500 - 500
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays - - - N/A
- - -
5900 Other Financing Uses 279,748 98,424 275,297 0% 272,197 DEBT SERVICE SZ BONDS
272,197 -
$ 281,448 $ 98,424 $ 275,297 0%
$ 272,697 $ - $ 272,697
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - - - N/A
- - -
$ - $ - $ - N/A
$ - $ - $ -
$ 281,448 $ 98,424 $ 275,297 0%
$ 272,697 $ - $ 272,697
$ 13,765 $ 36,834 $ 21,348
Available Fund Balance - EOY $ 6,852 $ 46,395 $ 7,206
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
305 Tax Increment Finance Authority Fund
$ 13,983 $ 21,789 $ 37,533
Available Fund Balance - BOY $ 16,502 $ 16,445 $ 16,445
Means of Financing
Property taxes $ 67,664 $ 40,634 $ 53,769 $ 53,042 $ - $ 53,042
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services - - - - - -
Interest income 142 110 143 200 29 200
Operating transfers in - General Fund - - - - - -
Operating transfers in - TIFA Fund - - - - - -
Operating transfers in - Insurance Fund - - - - - -
Other - - - - - -
$ 67,806 $ 40,744 $ 53,912 $ 53,242 $ 29 $ 53,242
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies - - - N/A
- - -
5300 Contractual Services - - - N/A
- - -
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays - - - N/A
- - -
5900 Other Financing Uses 60,000 25,000 75,000 25% 50,000 TO GENERAL FUND FOR ARENA
50,000 12,500
$ 60,000 $ 25,000 $ 75,000 25%
$ 50,000 $ 12,500 $ 50,000
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - - - N/A
- - -
$ - $ - $ - N/A
$ - $ - $ -
$ 60,000 $ 25,000 $ 75,000 25%
$ 50,000 $ 12,500 $ 50,000
$ 21,789 $ 37,533 $ 16,445
Available Fund Balance - EOY $ 19,744 $ 3,974 $ 19,687
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
394 Downtown Development Authority Fund
$ 14,618 $ 289,526 $ 329,585
Available Fund Balance - BOY $ 261,431 $ 272,145 $ 272,145
Means of Financing
Property taxes $ 614,632 $ 327,373 $ 281,424 $ 303,155 $ - $ 303,155
Federal & state grants - - - - - -
State proposal A reimbursement revenue - - - - - -
Charges for services - - - - - -
Interest income 999 1,212 1,716 500 375 500
Operating transfers in - General Fund - - - - - -
Operating transfers in - PIF - - - - - -
Operating transfers in - Insurance Fund - - - - - -
Other - - - - - -
$ 615,631 $ 328,585 $ 283,140 $ 303,655 $ 375 $ 303,655
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies - - - N/A
- - -
5300 Contractual Services - 600 - 0%
250 - 250
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays - - - N/A
- - -
5900 Other Financing Uses 340,723 287,926 340,580 0% 329,462 DEBT SERVICE DDA BONDS
329,462 571
$ 340,723 $ 288,526 $ 340,580 0%
$ 329,712 $ 571 $ 329,712
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - - - N/A
- - -
$ - $ - $ - N/A
$ - $ - $ -
$ 340,723 $ 288,526 $ 340,580 0%
$ 329,712 $ 571 $ 329,712
$ 289,526 $ 329,585 $ 272,145
Available Fund Balance - EOY $ 235,374 $ 271,949 $ 246,088
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
408 Arena Improvement Fund
$ 103,279 $ 71,024 $ 72,251
Available Fund Balance - BOY $ 7,051 $ 779 $ 779
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services 37,686 22,779 18,637 25,000 85 25,000
Interest income 734 446 217 200 42 200
Operating transfers in - - - - - -
Other - - 135,500 - 23,400 -
$ 38,420 $ 23,225 $ 154,354 $ 25,200 $ 23,527 $ 25,200
30906 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies - - - N/A
5300 Contractual Services 70,675 17,294 - N/A
- - -
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays - - 225,826 N/A
- - -
5900 Other Financing Uses - - - N/A
- - -
$ 70,675 $ 17,294 $ 225,826 N/A
$ - $ - $ -
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - 4,704 - N/A
- 23,400 -
5400 Other Expenses - - - N/A
- - -
5900 Other Financing Uses - - - N/A
- - -
$ - $ 4,704 $ - N/A
$ - $ 23,400 $ -
$ 70,675 $ 21,998 $ 225,826 N/A
$ - $ 23,400 $ -
$ 71,024 $ 72,251 $ 779
Available Fund Balance - EOY $ 32,251 $ 906 $ 25,979
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
403 Sidewalk Improvement Fund
$ 989,494 $ 819,083 $ 631,995
Available Fund Balance - BOY $ 670,597 $ 665,541 $ 665,541
Means of Financing
Special assessments $ 109,431 $ 5,116 $ 75,715 $ 75,000 $ - $ 75,000
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services - - - - - -
Interest income 27,514 19,395 13,597 15,000 814 15,000
Operating transfers in - - - - - -
Other - - 100,000 - - -
$ 136,945 $ 24,511 $ 189,312 $ 90,000 $ 814 $ 90,000
30906 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies - - - N/A
- - -
5300 Contractual Services 2,275 - - N/A
- - -
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays - - - N/A
- - -
DEBT SERVICE ON SIDEWALK
5900 Other Financing Uses 303,684 209,303 155,766 0%
151,705 - 151,705
ASSESSMENT BONDS
$ 305,959 $ 209,303 $ 155,766 0%
$ 151,705 $ - $ 151,705
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services 1,397 2,296 - N/A
- - -
5400 Other Expenses - - - N/A
- -
5900 Other Financing Uses - - - N/A
- - -
$ 1,397 $ 2,296 $ - N/A
$ - $ - $ -
$ 307,356 $ 211,599 $ 155,766 0%
$ 151,705 $ - $ 151,705
$ 819,083 $ 631,995 $ 665,541
Available Fund Balance - EOY $ 608,892 $ 666,355 $ 603,836
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
404 Public Improvement Fund
$ 1,985,126 $ 1,319,726 $ 696,631
Available Fund Balance - BOY $ 449,277 $ 551,506 $ 551,506
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Property taxes - - - - - -
Federal & state grants - - - - - -
Charges for services 100,075 48,211 94,428 - - -
Sales of Property 13,201 31 4,817 5,000 - 5,000
Interest income 16,140 8,556 6,974 7,500 1,367 7,500
Operating transfers in 14,216 - - - - -
Other 486 - 60,377 - 37,535 -
$ 144,118 $ 56,798 $ 166,596 $ 12,500 $ 38,902 $ 12,500
30936 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies - - - N/A
- - -
5300 Contractual Services - - - 0%
5,000 - 5,000
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays - - 109,292 N/A
- - -
5900 Other Financing Uses 569,523 121,001 202,429 N/A
-
$ 569,523 $ 121,001 $ 311,721 0%
$ 5,000 $ - $ 5,000
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - - - 96%
- 22,116 23,000
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays 239,995 558,892 - 81%
- 16,204 20,000
$ 239,995 $ 558,892 $ - 89%
$ - $ 38,320 $ 43,000
$ 809,518 $ 679,893 $ 311,721 80%
$ 5,000 $ 38,320 $ 48,000
$ 1,319,726 $ 696,631 $ 551,506
Available Fund Balance - EOY $ 456,777 $ 552,088 $ 516,006
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
482 State Grants Fund
$ 649,547 $ 599,175 $ 500,140
Available Fund Balance - BOY $ 294,369 $ 237,439 $ 237,439
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants 175,689 217,405 462,517 315,000 135,220 315,000
Sales of Property - - - - - -
Interest income - 38 613 - 270 -
FROM PUBLIC IMPROVEMENT FUND
Operating transfers in - - - - - -
FOR SMITH RYERSON
Other 6,307 - 237,104 - - -
$ 181,996 $ 217,443 $ 700,234 $ 315,000 $ 135,490 $ 315,000
30936 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies - - - N/A
- - -
5300 Contractual Services - - - N/A
- - -
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays - - 634,622 N/A
- - -
5900 Other Financing Uses 16,840 - 328,313 N/A
- - -
$ 16,840 $ - $ 962,935 N/A
$ - $ - $ -
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - - - N/A
- - -
SEE "BUDGETED CAPITAL
5700 Capital Outlays 215,528 316,478 - 0%
315,000 642 315,000
IMPROVEMENTS" FOR DETAIL
$ 215,528 $ 316,478 $ - 0%
$ 315,000 $ 642 $ 315,000
$ 232,368 $ 316,478 $ 962,935 0%
$ 315,000 $ 642 $ 315,000
$ 599,175 $ 500,140 $ 237,439
Available Fund Balance - EOY $ 294,369 $ 372,287 $ 237,439
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
594 Marina & Launch Ramp Fund
$ 85,238 $ 149,996 $ 217,556
Available Cash Balance - BOY $ 301,056 $ 243,852 $ 243,852
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services 246,565 155,059 184,394 260,000 48,496 260,000
Interest income 763 745 - - 294 -
Operating transfers in - 3,760 - - - -
Other 669 1,709 9,917 - 1,655 -
$ 247,997 $ 161,273 $ 194,311 $ 260,000 $ 50,445 $ 260,000
70756 Operating Expenditures - Marina
5100 Salaries & Benefits $ 80,164 $ 33,715 $ 46,085 1%
$ 46,822 $ 251 $ 46,822
5200 Operating Supplies 5,992 7,328 7,200 7%
10,600 705 10,600
5300 Contractual Services 80,619 45,158 109,504 38%
124,354 47,302 124,354
5400 Other Expenses - - - 0%
100 - 100
5700 Capital Outlays 12,217 - 5,806 0%
7,800 (13) 7,800
5900 Other Financing Uses - - 4,345 N/A
- - -
Other Cash Uses (e.g. Debt Principal) (5,820) - - N/A
- - -
$ 173,172 $ 86,201 $ 172,940 25%
$ 189,676 $ 48,245 $ 189,676
70759 Operating Expenditures - Ramps
5100 Salaries & Benefits $ 1,303 $ 190 $ - 0%
$ 2,500 $ - $ 2,500
5200 Operating Supplies 420 1,189 593 0%
500 - 500
5300 Contractual Services 8,344 6,133 4,426 23%
9,580 2,209 9,580
5400 Other Expenses - - - N/A
- - -
5700 Capital Outlays - - - N/A
- - -
5900 Other Financing Uses - - - N/A
- - -
Other Cash Uses (e.g. Debt Principal) - - (9,944) N/A
- - -
$ 10,067 $ 7,512 $ (4,925) $ 18%
12,580 $ 2,209 $ 12,580
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - - - N/A
- - -
5700 Capital Outlays - - - N/A
- - -
$ - $ - $ - N/A
$ - $ - $ -
$ 183,239 $ 93,713 $ 168,015 25%
$ 202,256 $ 50,454 $ 202,256
$ 149,996 $ 217,556 $ 243,852
Available Cash Balance - EOY $ 358,800 $ 243,843 $ 301,596
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
661 Equipment Fund
$ 2,472,676 $ 2,519,442 $ 2,755,881
Available Cash Balance - BOY $ 2,468,665 $ 2,880,251 $ 2,880,251
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services 2,178,851 1,204,803 2,211,835 INTERDEPARTMENTAL CHARGES
2,300,000 375,155 2,300,000
Interest income 19,495 13,150 13,822 25,000 3,422 25,000
Operating transfers in - - - - - -
Other 151,690 67,112 96,411 100,000 39,389 100,000
$ 2,350,036 $ 1,285,065 $ 2,322,068 $ 2,425,000 $ 417,966 $ 2,425,000
60932 Operating Expenditures
5100 Salaries & Benefits $ 591,154 $ 198,819 $ 392,338 30%
$ 412,262 $ 122,035 $ 412,262
5200 Operating Supplies 746,316 352,010 833,310 9%
934,000 82,477 934,000
5300 Contractual Services 474,054 368,421 643,677 21%
757,317 157,245 757,317
5400 Other Expenses 1,013 37 352 0%
1,000 - 1,000
SEE "BUDGETED CAPITAL
5700 Capital Outlays 446,354 45,518 372,756 71%
607,400 431,825 607,400
IMPROVEMENTS" FOR DETAIL
5900 Other Financing Uses - - - N/A
- - -
Other Cash Uses (e.g. Debt Principal) 44,379 83,821 (44,735) N/A
- - -
$ 2,303,270 $ 1,048,626 $ 2,197,698 29%
$ 2,711,979 $ 793,582 $ 2,711,979
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - - - N/A
- - -
5700 Capital Outlays - - - N/A
- - -
$ - $ - $ - N/A
$ - $ - $ -
$ 2,303,270 $ 1,048,626 $ 2,197,698 29%
$ 2,711,979 $ 793,582 $ 2,711,979
$ 2,519,442 $ 2,755,881 $ 2,880,251
Available Cash Balance - EOY $ 2,181,686 $ 2,504,635 $ 2,593,272
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
642 Public Service Building Fund
$ 474,631 $ 513,578 $ 444,931
Available Cash Balance - BOY $ 160,371 $ 268,058 $ 268,058
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services 610,873 484,670 769,340 INTERDEPARTMENTAL CHARGES
969,340 242,335 969,340
Interest income 3,804 2,570 2,214 6,000 446 6,000
Operating transfers in - - - - - -
Other - - 68 - - -
$ 614,677 $ 487,240 $ 771,622 $ 975,340 $ 242,781 $ 975,340
60442 Operating Expenditures
5100 Salaries & Benefits $ 266,246 $ 429,395 $ 637,792 27%
$ 547,811 $ 150,425 $ 547,811
5200 Operating Supplies 28,229 10,221 12,278 5%
26,400 1,369 26,400
5300 Contractual Services 243,486 115,637 231,099 11%
301,101 32,183 301,101
5400 Other Expenses 8,200 9,754 14,507 1371%
500 6,853 500
5700 Capital Outlays 6,907 2,114 - 0%
19,500 65 19,500
5900 Other Financing Uses - - - N/A
- - -
Other Cash Uses and Adjustments (e.g.
22,662 (14,248) (20,346) N/A
- - -
Debt Principal)
$ 575,730 $ 552,873 $ 875,330 21%
$ 895,312 $ 190,895 $ 895,312
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - 3,014 73,165 N/A
- - -
5700 Capital Outlays - - - N/A
- - -
$ - $ 3,014 $ 73,165 N/A
$ - $ - $ -
$ 575,730 $ 555,887 $ 948,495 21%
$ 895,312 $ 190,895 $ 895,312
$ 513,578 $ 444,931 $ 268,058
Available Cash Balance - EOY $ 240,399 $ 319,944 $ 348,086
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
643 Engineering Services Fund
$ 132,074 $ (48,336) $ (98,892) $
Available Cash Balance - BOY (14,992) $ (93,420) $ (93,420)
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services 451,132 177,438 410,022 INTERDEPARTMENTAL CHARGES
459,506 119,992 459,506
Interest income 606 103 - - - -
Operating transfers in - - - - - -
Other 23,312 126 128,631 25,000 6,806 25,000
$ 475,050 $ 177,667 $ 538,653 $ 484,506 $ 126,798 $ 484,506
60447 Operating Expenditures
5100 Salaries & Benefits $ 450,038 $ 140,911 $ 298,948 28%
$ 299,804 $ 84,650 $ 299,804
5200 Operating Supplies 8,918 5,313 6,021 6%
11,230 701 11,230
5300 Contractual Services 135,994 63,729 128,256 20%
138,320 27,047 138,320
5400 Other Expenses 286 2,085 179 0%
1,000 - 1,000
5700 Capital Outlays 7,973 3,994 5,406 8%
7,700 608 7,700
5900 Other Financing Uses - - - N/A
- - -
Other Cash Uses and Adjustments (e.g.
16,159 9,979 61,714 N/A
- - -
Debt Principal)
$ 619,368 $ 226,011 $ 500,524 25%
$ 458,054 $ 113,006 $ 458,054
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services 36,092 2,212 32,657 N/A
- 6,043 -
5700 Capital Outlays - - - N/A
- - -
$ 36,092 $ 2,212 $ 32,657 N/A
$ - $ 6,043 $ -
$ 655,460 $ 228,223 $ 533,181 26%
$ 458,054 $ 119,049 $ 458,054
$ (48,336) $ (98,892) $ (93,420) $
Available Cash Balance - EOY 11,460 $ (85,671) $ (66,968)
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
677 General Insurance Fund
$ 1,236,014 $ 1,339,236 $ 1,535,902
Available Cash Balance - BOY $ 1,484,748 $ 1,420,174 $ 1,420,174
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services 4,260,731 2,116,365 3,770,919 INTERDEPARTMENTAL CHARGES
2,864,118 815,766 2,864,118
Interest income 5,257 4,577 6,057 10,000 1,526 10,000
MERS Retireee Health Reimbursement - - - 840,000 119,341 840,000
Medicare Part D Rx Reimbursement - - - 35,000 - 35,000
Repayment of DDA Advance - - - - - -
INTERFUND LOAN REPAYMENT -
Operating transfers in 28,046 14,023 28,046 28,046 7,011 28,046
ARENA IMPROVEMENTS
Other 4,863 6,038 11,081 - 66,368 -
$ 4,298,897 $ 2,141,003 $ 3,816,103 $ 3,777,164 $ 1,010,012 $ 3,777,164
30851 Operating Expenditures
5100 Salaries & Benefits $ 43,957 $ - $ - 27%
$ 32,502 $ 8,825 $ 32,502
5200 Operating Supplies 1,154 - - N/A
- 138 -
5300 Contractual Services 4,215,551 1,944,337 4,099,156 22%
3,704,118 808,792 3,704,118
5400 Other Expenses 1,141 - - 0%
1,500 - 1,500
5700 Capital Outlays 1,915 - - 13%
2,000 250 2,000
5900 Other Financing Uses 77,744 - - N/A
- - -
Other Cash Uses and Adjustments (e.g.
(145,787) - (167,325) N/A
- - -
Debt Principal)
$ 4,195,675 $ 1,944,337 $ 3,931,831 22%
$ 3,740,120 $ 818,005 $ 3,740,120
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
5300 Contractual Services - - - N/A
- - -
5700 Capital Outlays - - - N/A
- - -
$ - $ - $ - N/A
$ - $ - $ -
$ 4,195,675 $ 1,944,337 $ 3,931,831 22%
$ 3,740,120 $ 818,005 $ 3,740,120
$ 1,339,236 $ 1,535,902 $ 1,420,174
Available Cash Balance - EOY $ 1,521,792 $ 1,612,181 $ 1,457,218
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
590 Sewer Fund
$ (249,387) $ 521,480 $ 1,585,879
Available Cash Balance - BOY $ 2,448,376 $ 3,320,219 $ 3,320,219
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - 10,000 - 10,000
State shared revenue - - - - - -
Charges for services 5,584,293 3,369,596 6,499,376 5,980,000 822,451 5,980,000
Interest income 597 1,679 9,822 15,000 2,960 15,000
Repayment of DDA advance - - - - - -
Operating transfers in - - - - - -
Other 481,114 78,581 153,475 150,000 8,936 150,000
$ 6,066,004 $ 3,449,856 $ 6,662,673 $ 6,155,000 $ 834,347 $ 6,155,000
30548 Operating Expenditures Administration
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies - - - N/A
- - -
INSURANCE/INDIRECT
5300 Contractual Services 363,113 188,402 332,732 20%
332,055 67,066 332,055
COSTS/ADMINISTRATION FEE
5400 Other Expenses 5,087 6,254 2,158 N/A
- 49 -
5700 Capital Outlays - - - N/A
- - -
5900 Other Financing Uses - - 41,609 N/A
- - -
Other Cash Uses and Adjustments (e.g.
- (10,152) (249,391) N/A
- - -
Debt Principal)
$ 368,200 $ 184,504 $ 127,108 20%
$ 332,055 $ 67,115 $ 332,055
60559 Operating Expenditures Maintenance
5100 Salaries & Benefits $ 728,753 $ 239,245 $ 472,593 16%
$ 647,726 $ 106,755 $ 647,726
5200 Operating Supplies 37,583 29,401 30,123 4%
47,750 2,120 47,750
5300 Contractual Services 3,863,907 1,866,171 4,011,555 9%
4,546,078 398,915 4,546,078
5400 Other Expenses - 600 500 0%
1,000 - 1,000
5700 Capital Outlays 18,960 1,520 5,860 0%
17,760 - 17,760
5900 Other Financing Uses - - - N/A
- - -
$ 4,649,203 $ 2,136,937 $ 4,520,631 10%
$ 5,260,314 $ 507,790 $ 5,260,314
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
SEE "BUDGETED CAPITAL
5300 Contractual Services 277,734 64,016 280,594 30%
400,000 118,845 400,000
IMPROVEMENTS" FOR DETAIL
5700 Capital Outlays - - - N/A
- - -
$ 277,734 $ 64,016 $ 280,594 30%
$ 400,000 $ 118,845 $ 400,000
$ 5,295,137 $ 2,385,457 $ 4,928,333 12%
$ 5,992,369 $ 693,750 $ 5,992,369
$ 521,480 $ 1,585,879 $ 3,320,219
Available Cash Balance - EOY $ 2,611,007 $ 3,460,816 $ 3,482,850
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual 2010 Original Budget Actual to Date Actual As % of Revised Budget
Actual 2009 Actual 2011 Comments
(Stub Year) FY2012 FY2012 Revised Estimate FY2012
591 Water Fund
$ 3,232,652 $ 2,301,294 $ 3,128,123 $ 2,868,744
Available Cash Balance - BOY $ 3,585,169 $ 3,585,169
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services - City 2,967,961 1,564,652 3,025,327 3,155,000 456,944 3,155,000
Charges for services - Wholesale 2,281,977 989,519 1,906,772 2,120,000 340,210 2,120,000
Maintenance services - Township 162,300 88,858 178,393 170,000 64,703 170,000
Interest income 22,483 13,566 13,025 20,000 2,948 20,000
Lease of facilities 127,027 71,402 143,269 LEASE OF SPACE ON WATER TOWERS
127,000 36,978 127,000
Repayment of DDA advance - - - - - -
Operating transfers in - - - - - -
Other 327,378 184,695 245,418 - 30,103 -
$ 5,889,126 $ 2,912,692 $ 5,512,204 $ 5,592,000 $ 931,886 $ 5,592,000
30548 Operating Expenditures Administration
5100 Salaries & Benefits $ - $ - $ - N/A
$ - $ - $ -
5200 Operating Supplies 4,155 1,085 - N/A
- - -
INSURANCE/INDIRECT
5300 Contractual Services 512,150 258,076 541,950 21%
536,007 112,133 536,007
COSTS/ADMINISTRATION FEE
5400 Other Expenses 5,295 7,960 - 0%
2,000 1 2,000
5700 Capital Outlays - - - N/A
- - -
5900 Other Financing Uses 567,463 - 415,395 28% 410,188 INTEREST ON WATER BONDS
410,188 114,073
Other Cash Uses and Adjustments (e.g.
1,110,000 317,141 1,061,133 0% 1,230,000 PRINCIPAL ON WATER BONDS
1,230,000 -
Debt Principal)
$ 2,199,063 $ 584,262 $ 2,018,478 10%
$ 2,178,195 $ 226,207 $ 2,178,195
60559 Operating Expenditures Maintenance - City
5100 Salaries & Benefits $ 972,743 $ 420,828 $ 816,927 32%
$ 768,795 $ 244,788 $ 768,795
5200 Operating Supplies 1,361,098 48,567 190,809 19%
160,260 30,727 160,260
5300 Contractual Services 368,258 149,061 299,637 19%
446,417 83,449 446,417
5400 Other Expenses 35,364 29,769 66,107 36%
53,230 19,000 53,230
5700 Capital Outlays 8,490 906 11,531 5%
16,500 835 16,500
5900 Other Financing Uses - - - N/A
- - -
$ 2,745,953 $ 649,131 $ 1,385,011 26%
$ 1,445,202 $ 378,799 $ 1,445,202
60558 Operating Expenditures Filtration
5100 Salaries & Benefits $ 601,170 $ 299,682 $ 590,491 23%
$ 655,881 $ 149,403 $ 655,881
5200 Operating Supplies 238,676 93,186 232,984 16%
275,095 45,375 275,095
5300 Contractual Services 490,099 246,943 433,967 18%
615,970 108,164 615,970
5400 Other Expenses 1,384 750 1,153 18%
2,600 460 2,600
5700 Capital Outlays 126,309 26,130 108,567 16%
45,300 7,203 45,300
5900 Other Financing Uses - - - N/A
- - -
Replacement Reserve - DWRF - - - 0%
290,000 - 290,000
$ 1,457,638 $ 666,691 $ 1,367,162 16%
$ 1,884,846 $ 310,605 $ 1,884,846
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - N/A
$ - $ - $ -
SEE "BUDGETED CAPITAL
5300 Contractual Services 417,830 185,779 284,507 34%
1,340,000 355,180 1,060,000
IMPROVEMENTS" FOR DETAIL
5700 Capital Outlays - - - N/A
- - -
$ 417,830 $ 185,779 $ 284,507 $ 1,340,000 34%
$ 355,180 $ 1,060,000
$ 6,820,484 $ 2,085,863 $ 5,055,158 $ 6,848,243 19%
$ 1,270,791 $ 6,568,243
$ 2,301,294 $ 3,128,123 $ 3,585,169
Available Cash Balance - EOY $ 1,612,501 $ 3,246,264 $ 2,608,926
City of Muskegon
Quarterly Budget Reforecast and 2011-12 Proposed Budget
2011-12 2011-12
2011-12 1Q
Responsibility Budgeted Estimated Comments
Reforecast
Projects Project Grants
2011-12 BUDGETED PROJECTS
101 General Fund
Roof Replacement over Police Department Al-Shatel $ 39,000 $ 39,000
Irrigation Well & Pumps @ Lakeside Cemetery Al-Shatel 29,000 29,000
VOIP Phone System Maurer 90,000 90,000 One-Year Payback
McGraft - Replace Roof/Surface Tennis Courts/Drainage& Ice Melt Al-Shatel 35,000 35,000
ADA Compliance, various locations Al-Shatel 25,000 25,000 Federal Agreement
Irrigation at City Hall Al-Shatel 15,000 15,000 Replace System
City Hall Tuck Pointing & Sealing Al-Shatel 40,000 - 40,000
273,000 - 273,000
202 Major Streets
Laketon, Barclay to Henry Al-Shatel 30,000 30,000
Laketon-Henry Intersection Al-Shatel 20,000 20,000
Laketon Traffic Signals: Hoyt, Getty, Roberts & Wood Al-Shatel 50,000 300,000
Traffic Signal replacement/Upgrade at Getty & Evanston Al-Shatel 138,000 - 5,000 Design Only this Year
Laketon, Henry to Park Al-Shatel 700,000 560,000 765,000 STP Grant Funds
Ryerson Creek Fish Passage (Muskegon Ave. @ Eastern) Al-Shatel 40,000 40,000
Sherman, Lincoln to Estes Al-Shatel 1,100,000 481,000 1,100,000 STP Grant Funds
Port City, Latimer to Laketon Al-Shatel 15,000 15,000
Getty Street, Keating to Laketon (STP) Al-Shatel 575,000 300,000 575,000 STP Grant Funds
Traffic Signals Warrants Evaluation, various locations Al-Shatel 23,000 - 23,000
Speed Limits Evaluations Al-Shatel 20,000 20,000 In-House engineering Costs
City of Muskegon
Quarterly Budget Reforecast and 2011-12 Proposed Budget
2011-12 2011-12
2011-12 1Q
Responsibility Budgeted Estimated Comments
Reforecast
Projects Project Grants
2011-12 BUDGETED PROJECTS
Terrace, Apple to Western Al-Shatel 230,000 160,000 240,000 Mill and Resurface - HPP Grant Funds
M-120 Over North Branch of River Al-Shatel 14,000 14,000 MDOT Project - 8.75% City Participation
Getty St., Laketon to Evanston Al-Shatel 960,000 435,000 960,000 TEDF and CDBG Grant Funds
3,915,000 1,936,000 4,107,000
203 Local Streets
Dale, Peck to Clinton Al-Shatel 55,000 - 55,000 Reconstruct
55,000 - 55,000
404 Public Improvement Fund
No Budgeted Projects - - -
408 Arena Maintenance Fund
No Budgeted Projects - - -
- - -
482 State Grants Fund
EPA Grant Brubaker-Clarke 40,000 40,000 40,000
Musketawa Trail Connection-phase IB (Keating to Black Creek) Al-Shatel 275,000 275,000 275,000
315,000 315,000 315,000
590 Sewer
Sewer Rehabilitation Project (various projects) Al-Shatel 100,000 - 100,000 Lining of Manholes/Sewer Lines
Isabella, Peck to Terrace Al-Shatel 25,000 25,000
Getty, Laketon to Evanston Al-Shatel 135,000 - 135,000 New Sewer Main and Services
Terrace, Apple to Western Al-Shatel 20,000 - 20,000 Sewer Repairs Associated With Street Project
GIS Update and Maintenance Al-Shatel 30,000 30,000 County Licensing, Map Maintenance
Mason, Sixth to Fifth Al-Shatel 90,000 - 90,000 Replace Main and Services
400,000 - 400,000
City of Muskegon
Quarterly Budget Reforecast and 2011-12 Proposed Budget
2011-12 2011-12
2011-12 1Q
Responsibility Budgeted Estimated Comments
Reforecast
Projects Project Grants
2011-12 BUDGETED PROJECTS
591 Water
Elevated Tank - Marshall & Roberts, Interior Painting Al-Shatel 290,000 - 185,000 Favorable Bids
Water Main Replacement Project, various locations & 2" & 4" Mains replacem Al-Shatel 100,000 - 100,000 Filtration Plant
Laketon, Henry to Park Al-Shatel 25,000 70,000 Water Repairs Associated With Street Project
Getty Street, Keating to Laketon (STP) Al-Shatel 135,000 135,000 Main and Services Replacement
Getty St., Laketon to Evanston Al-Shatel 225,000 225,000 Crossing Mains and Services Replacement
Isabella, Peck to Terrace Al-Shatel 40,000 40,000 Replace Main and Services
High Service Switchgear Repairs & Upgrades Al-Shatel 175,000 175,000 Filtration Plant
Terrace, Apple to Western Al-Shatel 230,000 10,000 Water Repairs Associated With Street Project
GIS Update and Maintenance Al-Shatel 30,000 30,000 County Licensing, Map Maintenance
Mason, Sixth to Fifth Al-Shatel 90,000 - 90,000 Replace Main and Services
1,340,000 - 1,060,000
642 PSB
No Budgeted Projects - - -
- - -
643 Engineering Services
Intergovernmental Engineering Work Al-Shatel 20,000 - 20,000
20,000 - 20,000
661 Equipment Fund
5720/Quantity Non-Vehicular Equipment:
1 Diagnostic Equipment Al-Shatel 25,000 - 25,000
1 Snow Blower / Mower Al-Shatel 103,000 - 103,000
1 Concrete Saw Al-Shatel 25,000 - 25,000
153,000 - 153,000
City of Muskegon
Quarterly Budget Reforecast and 2011-12 Proposed Budget
2011-12 2011-12
2011-12 1Q
Responsibility Budgeted Estimated Comments
Reforecast
Projects Project Grants
2011-12 BUDGETED PROJECTS
5746 Communications Equipment:
1 Video system Al-Shatel 8,000 - 8,000
5 Cruiser radios Al-Shatel 8,000 - 8,000
6 In-car radios Al-Shatel 4,000 - 4,000
3 Light bars Al-Shatel 6,000 - 6,000
26,000 - 26,000
5730 Vehicles:
2 Small Pickup Al-Shatel 32,800 - 32,800
5 Patrol Cruisers Al-Shatel - - 110,000
1 Pickup Truck, 4X4 Al-Shatel 24,600 - 24,600
1 I ton dump 4X4 Al-Shatel 31,000 - 31,000 New - For Plowing Alleys
1 Plow Truck Al-Shatel 140,000 - 140,000 Replaces 1992 Vehicle
1 Vactor Al-Shatel - - 322,165 Replaces 1992 Vehicle
1 Sewer Jet Al-Shatel 200,000 - 200,000 Replaces 1999 Equipment
428,400 - 860,565
Total Equipment Fund 607,400 - 1,039,565
$ 6,925,400 $ 2,251,000 $ 7,489,565
Date: October 25, 2011
To: Honorable Mayor and City Commissioners
From: Finance Director
RE: Consideration of 2012 COLA for Retirees
SUMMARY OF REQUEST: It is time to consider whether an annual cost of living
adjustment (COLA) should be awarded to city retirees. Under the City’s COLA program, permanent
cost of living increases are made to pensioners retired five years or more. COLA payments are capped
at 75% of the CPI and are payable only when investment performance exceeds estimates and the
COLA is deemed affordable. The last COLA increase was in 2009, when a 0.50% COLA was granted.
The actuary has computed the cost of a 1% COLA adjustment as follows:
Group Cost
Eligible General Retirees $21,456
Eligible P&F Retirees $53,280
The City’s retirement system remains financially sound but continues to feel the impact of the collapse
of the financial markets in late 2008. The most recent annual actuarial valuation contains this important
warning:
“The actuarial value of assets (funding value), used to determine both your funded status and your required employer contribution, is
based on a 10-year smoothed value of assets. Only a portion (three-tenths, for 2008, 2009, and 2010) of the 2008 investment market
losses were recognized in this actuarial valuation report. This reduces the volatility of the valuation results, which affects your
required employer contribution and actuarial funded percentage.
As of December 31, 2010 the actuarial value of assets is 116% of market value (down from 125% in 2009). This means that meeting
the actuarial assumption in the next few years will require average annual market returns that exceed the 8% investment return
assumption. If the December 31, 2010 valuation results were based on market value on that date instead of 10-year smoothed funding
value: i) the funded percent of your entire municipality would be 86% (instead of 100%); and ii) your total employer contribution
requirement for the fiscal year starting July 1, 2012 would be $3,629,328 (instead of $1,012,440). If the investment markets do not
fully make-up for the 2008 losses, employer contribution requirements may rise. ”
Given the above and the numerous other financial challenges facing the City, staff does not believe it is
prudent to commit to an additional long-term cost at this time. Therefore, it is recommended no retiree
COLA be awarded for the year beginning January 1, 2012.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: Commission action affirming staff’s recommendation that
no retiree COLA increase be granted for 2012.
1
October 3, 2011
Ms. Anne Wagner
Chief Executive Officer
Municipal Employees Retirement
System of Michigan
1134 Municipal Way
Lansing, Michigan 48917
Subject: Supplemental Valuation for Muskegon, City of (6116), Division(s) 10, 20
Dear Anne:
Attached are the results of a supplemental valuation prepared for Muskegon, City of in order to determine the
contributions necessary to support the following Benefit Program under the Municipal Employees Retirement
System of Michigan, in accordance with Act. No. 427 of the Public Acts of 1984, as amended and the MERS'
plan document as revised:
Division Change in Benefit
Flexible E (one time 1.0% increase for certain retirees)
General (10)
Flexible E (one time 1.0% increase for certain retirees)
PLC/Fire Ret (20)
This report values a one-time 1.0% increase in retirement benefits, effective January 1, 2012, for members in these
divisions who have been retired at least five years. The list of affected retirees has been provided by the City. The cost of
a one-time increase of less than 1.0% for these members can be determined by prorating the results shown, for example
the cost of a 0.5% one-time increase in retirement benefits is one-half the results of the 1.0% increase shown in the
“Difference” column.
This report may be provided to other interested parties only in its entirety and only with the permission
of MERS and the municipality.
Please see the Important Comments and the Comments on the Investment Markets, immediately
following this cover letter, for important which is essential to understanding the results presented in this report.
In addition, please review the Impact of Adopting the Benefits page(s) following the Employer Computed
Contributions page(s).
Sincerely,
Shana M. Neeson
Senior Analyst
W. James Koss, ASA
Actuary
rpc_id : 44393
MERS Supplemental Valuations - Important Comments
1. As amended, effective March 10, 2011, Section 43C of the MERS Plan Document
includes the following requirements, which are not modifiable (subsection (5)):
a) At the time a supplemental actuarial valuation is requested, and at the time a new
benefit provision is adopted, the employer must be current in the payment of all
required employer and member contributions (subsection (1)).
b) Both the requesting division and the participating municipality or court must be
not less than 80% funded on an actuarial basis as of the last December 31
valuation date, based on the actual benefit provisions in effect when the
supplemental valuation is requested or completed. The governing body may
make a cash contribution, or transfer employer assets from a different division, or
both, in order to meet the 80% requirement. If the requirement is not met, MERS
and its actuary will not complete the requested supplemental valuation
(subsection (2)).
c) The proposed benefit provisions may not be adopted if the results of the
supplemental valuation disclose there would be a funded percentage less than
80% on an actuarial basis (using the same valuation date as in requirement (b.))
for either the division or the entire municipality or court. The governing body
may make a cash contribution, or transfer employer assets from a different
division, or both, in order to meet the 80% requirement (subsection (3)).
d) The 80% funded percentage requirements "shall not preclude a participating
municipality or court whose actuarial funded level is below the required funded
level from requesting a valuation, where the purpose of the valuation is to reduce
actuarial liabilities by the proposed change in the existing benefit program," and
shall not preclude adoption of the change where the valuation results indicate the
change reduces such liabilities (last sentence of subsections (2) and (3)).
2. The reader of this report should keep in mind that actuarial calculations are by their
nature imprecise, as they are mathematical estimates based on current data and
assumptions of future events (which may or may not materialize).
3. Actuarial calculations can and do vary from one valuation year to the next, sometimes
significantly if the group valued is very small (less than 30 lives). As a result, the cost
impact of a benefit change may fluctuate over time, as the demographics of the group
changes.
4. The calculations in this report were prepared based on December 31, 2010 demographic
and financial information unless noted elsewhere in the report.
5. The valuation date is December 31, 2010.
6. The valuation methods and Retirement Board-approved assumptions are consistent with
those used in the December 31, 2010 Annual Actuarial Valuation, unless noted
elsewhere in the report.
7. In the event that more than one plan change is being considered, the user of this report
should remember that the results of separate actuarial valuations cannot be added
together. The total can be considerably greater than the sum of the parts due to the
interaction of various plan provisions with each other and with the assumptions used.
8. Retirement benefits and employer contributions are based on a percentage of members’
gross pays, including base pay, overtime pay, longevity pay, and several other
miscellaneous items. If total gross payroll exceeds the reported salaries, the dollar
contribution amounts shown in this report should be increased proportionately. The
above percentages of payroll will not be affected, however.
rpc_id: 44393 -1-
Gabriel Roeder Smith & Company
MERS Supplemental Valuations - Important Comments
9. For divisions that are closed to new hires, with the new hires, transfers (unless the
Alternate Transfer Provision is adopted by the municipality) and rehires being covered
by the MERS DC Plan, by any non-MERS DB or DC plan or by no plan, the Retirement
Board has directed that the amortization period for positive unfunded liabilities is
decreased annually by 2 years until the period reaches 5 years (Amended Amortization
Policy for Closed Divisions Within Open Municipalities).
10. The results in this report were based on information provided to the actuary by the
municipality and MERS. The actuary is unaware of any additional information that
would impact these results. If the information in the “Request for Supplemental
Valuation” is incorrect or incomplete, the actuary does not assume responsibility for the
accuracy of that information, and the requester (or reader) of this valuation report may
not rely on the results and should advise MERS promptly.
11. The results in this report do not show the potential impact that the adoption of the revised
benefits may have on other post-employment benefits (such as retiree health care
insurance) or ancillary benefits (such as life insurance).
12. If the user of this report is not sure how to interpret certain results in the report or how to
read the report, they should contact the MERS Office of Marketing and Employer
Services (800) 767-6377 or MERS’ actuary before relying on the results in this report.
rpc_id: 44393 -2-
Gabriel Roeder Smith & Company
Muskegon, City of (6116)
Comments on the Investment Markets
The dramatic price declines across the world financial markets in 2008 led to increased volatility unlike any
experienced in decades. The following two years, 2009 and 2010, have been more stable and MERS’
portfolio recovered with investment returns of over 17% and 14%, respectively. While economic worries
continue to haunt investors world-wide, equity markets have rebounded, particularly in the United States.
MERS maintains the 8% annual return assumption on investments in the belief that over the long term this is
achievable.
The actuarial value of assets (funding value), used to determine both your funded status and your required
employer contribution, is based on a 10-year smoothed value of assets. Only a portion (three-tenths, for
2008, 2009, and 2010) of the 2008 investment market losses were recognized in your December 31, 2010
actuarial valuation report and in this supplemental actuarial valuation report. This reduces the volatility of
the valuation results, which affects your required employer contribution and your actuarial funded
percentage.
As of December 31, 2010 the actuarial value of assets is 116% of market value (down from 125% in 2009).
This means that meeting the actuarial assumption in the next few years will require average annual market
returns that exceed the 8% investment return assumption.
If the December 31, 2010 valuation results were based on market value on that date instead of 10-year
smoothed funding value: i) the funded percent of your entire municipality would be 86% (instead of 100%);
and ii) your total employer contribution requirement for the fiscal year starting 1, 2012 would be $3,629,328
(instead of $1,012,440). If the investment markets do not fully make-up for the 2008 losses, employer
contribution requirements may rise. MERS’ investment strategy employs diversification using various asset
categories (stocks, bonds, and to a smaller extent real estate and private equity) to capture as much of the
upside return as possible while managing acceptable risk. If contribution increases do become necessary,
MERS would work to impose them incrementally.
Remember that only three-tenths of the 2008 market losses are reflected in this supplemental actuarial
valuation report and your December 31, 2010 valuation results. As was true for past market downturns,
MERS expects the markets to continue to rebound. By the time the 2008 market losses would be fully
recognized (over the following 7 years), future market gains are expected to partly or fully offset 2008
market losses. This smoothing method is a powerful tool for reducing the volatility of your required
employer contributions. However, if the financial markets do not rebound, the result would be gradual
increases in your employer contribution requirement over the next 7 years (as described above). These
increases would be in addition to the contributions for Current Benefits or for Proposed Benefits shown in
this report.
Comment on Actuarial Calculations - The estimate of your future employer contributions in this report are based on the
current actuarial assumptions used in the December 31, 2010 actuarial valuation. As always, your required employer
contribution rate changes every year, in response to demographic changes, financial experience, benefit provision changes,
etc, within your specific plan. The results of future actuarial valuations will differ from the estimates, sometimes
materially.
rpc_id: 44393 -3-
Gabriel Roeder Smith & Company
Muskegon, City of (6116) - General Ret (Division 10)
Employer Computed Contributions -- Based on 12/31/2010 Actuarial Valuation
Current Proposed
Benefits Benefits Difference
1. Benefits
a) Benefit Formula Old Plan Benefits Old Plan Benefits
b) Normal Retirement Age - -
c) Vesting Provision - -
d) F50 Ret Condition - -
e) F55 Ret Condition - -
f) F(N) Ret Condition - -
g) Rule of X - -
h) FAC Period - -
i) RS50 Percent - -
j) DROP+ - -
k) D-2 - -
l) Benefit E 0.5% (1/1/2009) Flexible E 1.0% (1/1/12) Flexible E 1.0% (1/1/12)
m) Benefit E-1 - -
n) Benefit E-2 - -
o) Load for Sick Leave in FAC - -
p) Member Contribution Rate - -
2. Member Counts
a) Active 0 0 0
b) Retired 132 132 0
c) Vested Former Members 14 14 0
d) Total 146 146 0
$0 $0 $0
3. Annual Payroll
$12,252,589 $12,252,589 $0
4. Actuarial Value of Assets
5. Actuarial Accrued Liability
a) Active $0 $0 $0
b) Retired 11,719,870 11,806,016 86,146
c) Vested Former Members 994,393 994,393 0
d) Pending Refunds 32,563 32,563 0
e) Total $12,746,826 $12,832,972 $86,146
$494,237 $580,383 $86,146
6. Unfunded Accrued Liability (UAL) (5e - 4)
96.1% 95.5% (0.6%)
7. Division Percent Funded (4 / 5e)
8. Cost as an Annual Dollar Amount
a) Employer Normal Cost $0 $0 $0
b) Amort. of UAL (over 5 years) 94,272 115,728 21,456
c) Total Long Term Employer Contribution (8a + 8b) 94,272 115,728 21,456
d) Overfunding Credit 0 0
e) Total Regular Employer Contribution $ (8c + 8d) $94,272 $115,728 $21,456
The preceding Important Comments pages, Comments on the Investment Markets page, and concluding Impact of Adopting Benefits page are
incorporated by reference herein.
This report may be provided to other interested parties only in its entirety and only with the prior permission of MERS and the municipality.
rpc_id: 44393 -4-
Gabriel Roeder Smith & Company
Muskegon, City of (6116) - General Ret (Division 10)
Impact of Adopting the Benefits
Results reported on the previous page show how the December 31, 2010 annual actuarial report would have been
affected by a change in benefit provisions or member contributions. There are many ways to view the change in
costs.
Measurements from the Annual Valuation Report
1. Actuarial Accrued Liability
a) Current Benefits $12,746,826
b) Proposed Benefits 12,832,972
c) Difference $86,146
2. Division Percent Funded
a) Current Benefits 96.1%
b) Proposed Benefits 95.5%
c) Difference (0.6%)
3. Long Term Employer Contribution
a) Current Benefits $94,272
b) Proposed Benefits 115,728
c) Difference $21,456
The preceding Important Comments pages and Comments on the Investment Markets page are incorporated
by reference herein.
This report may be provided to other interested parties only in its entirety and only with the prior permission
of MERS and the municipality.
rpc_id: 44393 -5-
Gabriel Roeder Smith & Company
Muskegon, City of (6116) - PLC/Fire Ret (Division 20)
Employer Computed Contributions -- Based on 12/31/2010 Actuarial Valuation
Current Proposed
Benefits Benefits Difference
1. Benefits
a) Benefit Formula Old Plan Benefits Old Plan Benefits
b) Normal Retirement Age - -
c) Vesting Provision - -
d) F50 Ret Condition - -
e) F55 Ret Condition - -
f) F(N) Ret Condition - -
g) Rule of X - -
h) FAC Period - -
i) RS50 Percent - -
j) DROP+ - -
k) D-2 - -
l) Benefit E 0.5% (1/1/2009) Flexible E 1.0% (1/1/12) Flexible E 1.0% (1/1/12)
m) Benefit E-1 - -
n) Benefit E-2 - -
o) Load for Sick Leave in FAC - -
p) Member Contribution Rate - -
2. Member Counts
a) Active 0 0 0
b) Retired 136 136 0
c) Vested Former Members 4 4 0
d) Total 140 140 0
$0 $0 $0
3. Annual Payroll
$22,494,971 $22,494,971 $0
4. Actuarial Value of Assets
5. Actuarial Accrued Liability
a) Active $0 $0 $0
b) Retired 24,724,944 24,938,918 213,974
c) Vested Former Members 268,846 268,846 0
d) Pending Refunds 0 0 0
e) Total $24,993,790 $25,207,764 $213,974
$2,498,819 $2,712,793 $213,974
6. Unfunded Accrued Liability (UAL) (5e - 4)
90.0% 89.2% (0.8%)
7. Division Percent Funded (4 / 5e)
8. Cost as an Annual Dollar Amount
a) Employer Normal Cost $0 $0 $0
b) Amort. of UAL (over 5 years) 536,676 589,956 53,280
c) Total Long Term Employer Contribution (8a + 8b) 536,676 589,956 53,280
d) Overfunding Credit 0 0
e) Total Regular Employer Contribution $ (8c + 8d) $536,676 $589,956 $53,280
The preceding Important Comments pages, Comments on the Investment Markets page, and concluding Impact of Adopting Benefits page are
incorporated by reference herein.
This report may be provided to other interested parties only in its entirety and only with the prior permission of MERS and the municipality.
rpc_id: 44393 -6-
Gabriel Roeder Smith & Company
Muskegon, City of (6116) - PLC/Fire Ret (Division 20)
Impact of Adopting the Benefits
Results reported on the previous page show how the December 31, 2010 annual actuarial report would have been
affected by a change in benefit provisions or member contributions. There are many ways to view the change in
costs.
Measurements from the Annual Valuation Report
1. Actuarial Accrued Liability
a) Current Benefits $24,993,790
b) Proposed Benefits 25,207,764
c) Difference $213,974
2. Division Percent Funded
a) Current Benefits 90.0%
b) Proposed Benefits 89.2%
c) Difference (0.8%)
3. Long Term Employer Contribution
a) Current Benefits $536,676
b) Proposed Benefits 589,956
c) Difference $53,280
The preceding Important Comments pages and Comments on the Investment Markets page are incorporated
by reference herein.
This report may be provided to other interested parties only in its entirety and only with the prior permission
of MERS and the municipality.
rpc_id: 44393 -7-
Gabriel Roeder Smith & Company