City Commission Packet 09-24-2013

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      CITY OF MUSKEGON
       CITY COMMISSION MEETING
                     SEPTEMBER 24, 2013
     CITY COMMISSION CHAMBERS @ 5:30 P.M.
                               AGENDA

    CALL TO ORDER:


    PRAYER:


    PLEDGE OF ALLEGIANCE:


    ROLL CALL:


    HONORS AND AWARDS:


    INTRODUCTIONS/PRESENTATION:


    CONSENT AGENDA:


      A. Approval of Minutes. CITY CLERK
      B. Valve Replacement Project – High Service Pumps. PUBLIC WORKS
      C. Consideration of Bids for:   S-664 Austin Lift Station Rehabilitation.
         ENGINEERING
      D. Authorization to Firm for Zoning Ordinance Update.      PLANNING &
         ECONOMIC DEVELOPMENT
      E. West Michigan Metropolitan Transportation Planning Program
         (WestPlan) Dues FY2014 (October 1, 2013 – September 30, 2014). CITY
         MANAGER
      F. Permanent Traffic Control Order – Designate One On-Street Parking
         Space as a “Handicap Parking” on Second Street. PUBLIC WORKS
      G. Cemetery Utility Cart. PUBLIC WORKS
      H. Signing of 2013-2014 Subrecipient and          Community Housing
         Development  Organization Agreements.             COMMUNITY    &
         NEIGHBORHOOD SERVICES
      I. Police Cruisers. PUBLIC WORKS
      J. Police SUV’s. PUBLIC WORKS
      K. Request to Fly Breast Cancer Ribbon Flags. CITY CLERK
      L. Towing Contract Extension (Ramos Towing Services). PUBLIC SAFETY
        M. Appointments to Local Officer Compensation Commission. CITY CLERK
    PUBLIC HEARINGS:


    COMMUNICATIONS:


    CITY MANAGER’S REPORT:


    UNFINISHED BUSINESS:


    NEW BUSINESS:


        A. Liquor License Request for Muskegon Moose Lodge. CITY CLERK
        B. Blight Elimination Project – Demolition Bids. PLANNING & ECONOMIC
           DEVELOPMENT
        C. Sappi Power Plant Implosion Request. PUBLIC SAFETY
    ANY OTHER BUSINESS:


    PUBLIC PARTICIPATION:


    Reminder: Individuals who would like to address the City Commission shall do the following:

    Fill out a request to speak form attached to the agenda or located in the back of the room.

    Submit the form to the City Clerk.

    Be recognized by the Chair.

    Step forward to the microphone.

    State name and address.

    Limit of 3 minutes to address the Commission.

    (Speaker representing a group may be allowed 10 minutes if previously registered with City Clerk.)


    CLOSED SESSION:


    ADJOURNMENT:

ADA POLICY: The City of Muskegon will provide necessary auxiliary aids and services to individuals who
want to attend the meeting upon twenty four hour notice to the City of Muskegon. Please contact Ann
Marie Cummings, City Clerk, 933 Terrace Street, Muskegon, MI 49440 or by calling (231) 724-6705 or
TTY/TDD dial 7-1-1 to request a representative to dial (231) 724-6705.
Date:    September 24, 2013
To:      Honorable Mayor and City Commissioners
From:    Ann Marie Cummings, City Clerk
RE:      Approval of Minutes




SUMMARY OF REQUEST: To approve minutes of the September 9th
Commission Worksession Meeting, and the September 10th City
Commission Meeting.


FINANCIAL IMPACT: None.


BUDGET ACTION REQUIRED: None.


STAFF RECOMMENDATION: Approval of the minutes.
                                      City of Muskegon
                                City Commission Worksession
                                      September 9, 2013
                                 City Commission Chambers
                                           5:30 PM

                                         MINUTES

2013-74

Present: Commissioners Markowski (arrived 5:37 p.m.), Gawron, Hood, Wierengo, Turnquist,
and Spataro.

Absent: Commissioner German.

Demolition at the Melching Site.
Ken Callow, Project Engineer, made a presentation to implode the power plant and smoke stacks
on the Melching property (formerly known as Sappi).

The proposal is to complete the demolition in two phases. The power plant is targeted for
demolition on October 27th from 7:30 a.m. to 10:30 a.m. The smoke stacks will be scheduled
after clean-up and approvals from the State have been received.

This item will be placed on the September 24, 2013 Commission Meeting for consideration.

Revised Ground Lease – 1601 Beach, LLC
This is a request to consider a revised ground lease with 1601 Beach, LLC. This would allow the
construction of additional parking adjacent to the existing parking lot.

Staff recommends to approve the revised ground lease and to authorize the Mayor and Clerk to
execute it.

This item will be placed on the September 10, 2013 Commission Meeting for consideration.

Smartzone Proposal.
Muskegon Lakefront, LLC is offering the following:

   1. Pay $25,000 in taxes each year for the next two years (as if buildings had been built on
      two units as required in the current agreement).
   2. If tribal recognition has not been received and construction on the casino development
      has not been started after two years, the Smartzone property currently in our ownership
      will be conveyed to the City or they will pay the City $500,000 in one lump sum.
   3. If tribal recognition has been received and construction has been started within two years,
      the City will waive the $500,000 payment and no conveyance will occur.

City Manager Bryon Mazade explained the alternative if the proposal is not accepted. It includes
placing the special assessment on the properties – an amount just under $500,000. The City
could also take the property back through litigation.

Vice Mayor questioned how the City will know the bill will be paid. Can a surety bond be
requested, escrow, etc.?
Direction of staff is to produce an agreement based on this proposal with concerns enumerated in
the meeting and to provide assurances. The steps include placing a special assessment on
properties that will be placed on the taxes as a lien on the property. The agreement needs to
include some assurances that the City will actually receive the money and assure the ability to
actually convey the property to the City.

The proposed agreement will be forwarded to City Commission for their consideration.

Adjournment.
Motion by Commissioner Hood, seconded by Commissioner Spataro to adjourn at 6:43
p.m.

                                                                          MOTION PASSES



                                                           ____________________________
                                                            Ann Marie Cummings, MMC
                                                                   City Clerk
     CITY OF MUSKEGON
       CITY COMMISSION MEETING
                   SEPTEMBER 10, 2013
    CITY COMMISSION CHAMBERS @ 5:30 P.M.
                                 MINUTES


The Regular Commission Meeting of the City of Muskegon was held at City Hall,
933 Terrace Street, Muskegon, Michigan at 5:30 p.m., Tuesday, September 10,
2013.
Mayor Gawron opened the meeting with a prayer from Rev. Mark Miller from
Central United Methodist Church. This was followed by a moment of silence for
our fallen brother State Trooper Paul Butterfield after which the Commission and
public recited the Pledge of Allegiance to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present: Mayor Stephen Gawron, Vice Mayor Lawrence Spataro,
Commissioners Willie German, Sue Wierengo, Byron Turnquist, Lea Markowski,
and Eric Hood, City Manager Bryon Mazade, City Attorney John Schrier, and
City Clerk Ann Marie Cummings.
2013-75 CONSENT AGENDA:
      A. Approval of Minutes. CITY CLERK
SUMMARY OF REQUEST: To approve minutes of the August 27th City Commission
Meeting.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
      B. Upgrade Storage Area Network (SAN). IT DEPARTMENT
SUMMARY OF REQUEST: The City has received three quotes for the purchase of a
storage area network (SAN) upgrade. This equipment provides virtualized network
storage for the 16 servers that run all city computer operations.      The new
equipment will provide needed expansion and full redundancy/backup for all city
servers.




                                                                              1
                     Vendor              Price                Location
            Dell Direct                  $22,107.19           Dallas, TX
            ISI                           16,142.09          Grand Rapids
            Trivalent Group               21,600.00           Grandville

Staff recommends purchasing the equipment from the low bidder (ISI).        This
company has previously provided equipment for the City’s VOIP phone system.
FINANCIAL IMPACT:     Purchase of this equipment will provide complete
redundancy and safeguards for disaster recovery. It will also allow us to meet
data storage demands as city department increase storage of image,
documents and other large files.
BUDGET ACTION REQUIRED: Funds for this purchase are included in the FY14
budget.
STAFF RECOMMENDATION: Approval of purchase.
      C. Plow Truck Set-up. PUBLIC WORKS
SUMMARY OF REQUEST: Authorize staff to proceed with the set-up and
installation of two new plow/salt truck dump boxes and underbody scrapers
from Truck & Trailer Specialties, the only qualified bidder on State Contract (Mi-
Deal).
FINANCIAL IMPACT: $51,353 each for a total of $102,706.
BUDGET ACTION REQUIRED: None. Amount is what was budgeted.
STAFF RECOMMENDATION:             Authorize staff to proceed with set-up and
installation of two new plow/salt truck dump boxes and underbody scrapers
from Truck & Trailer Specialties.
Motion by Commissioner Turnquist, second by Commissioner Wierengo to
accept the Consent Agenda as presented.
ROLL VOTE: Ayes: Wierengo, Turnquist, Markowski, Gawron, Hood, Spataro, and
           German
            Nays: None
MOTION PASSES
2013-76 PUBLIC HEARINGS:
      A. Consolidated Annual Performance Evaluation Report (CAPER 2012).
         COMMUNITY & NEIGHBORHOOD SERVICES
SUMMARY OF REQUEST: To conduct a public hearing of the 2012-2013 CAPER
projects funded through CDBG and HOME allocations to the City of Muskegon
Community and Neighborhood Services department.



                                                                                2
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To submit the 2012-2013 CAPER including any public
comments received during the 30-day comment period ending September 26,
2013.
The Public Hearing opened to hear and consider any comments from the
public. No public comments were made.
Motion by Vice Mayor Spataro, second by Commissioner German to close the
Public Hearing and submit the 2012-2013 CAPER including any public comments
received during the 30-day comment period ending September 26, 2013.
ROLL VOTE: Ayes: Turnquist, Markowski, Gawron, Hood, Spataro, German, and
           Wierengo
            Nays: None
MOTION PASSES
2013-77 NEW BUSINESS:
      A. Approval of Sale of City-Owned Home at 539 Orchard. COMMUNITY &
         NEIGHBORHOOD SERVICES
SUMMARY OF REQUEST: To approve the resolution and instruct the Community
and Neighborhood Services department to complete the sales transaction
between Amanda M. Schaub, for the totally rehabilitated home at 539 Orchard.
Ms. Schaub will purchase it for $50,500.
This is a property that was under the Lease with Option to Buy Program five years
ago.
FINANCIAL IMPACT:     The proceeds from the sale will be used for the HOME
Program.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the resolution and direct the Community
and Neighborhood Services staff to complete the sale.
Motion by Commissioner Markowski, second by Commissioner Wierengo to
approve the sale of the City-owned home at 539 Orchard to Amanda Schaub.
ROLL VOTE: Ayes: Markowski, Gawron, Hood, Spataro, German, Wierengo, and
           Turnquist
            Nays: None
MOTION PASSES
      B. Revised Ground Lease – 1601 Beach, LLC. CITY MANAGER


                                                                               3
SUMMARY OF REQUEST: To consider a revised ground lease with 1601 Beach,
LLC. This would allow the construction of additional parking adjacent to the
existing parking lot.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the revised ground lease and to
authorize the Mayor and Clerk to execute it.
Motion by Commissioner Hood, second by Vice Mayor Spataro to approve the
revised ground lease and authorize the Mayor and Clerk to execute it.
ROLL VOTE: Ayes: Gawron, Hood, Spataro, German, Wierengo, Turnquist, and
           Markowski
           Nays: None
MOTION PASSES
PUBLIC PARTICIPATION: Public comments were received.
ADJOURNMENT: The City Commission Meeting adjourned at 5:48 pm.


                                              Respectfully submitted




                                              Ann Marie Cummings, MMC
                                              City Clerk




                                                                          4
Date:            September 24, 2013
To:              Honorable Mayor and City Commissioners
From:            Engineering
                 RE: Consideration of Bids for:
                 S-664 Austin Lift Station Rehabilitation


SUMMARY OF REQUEST:
Award the Austin Lift Station Rehabilitation project – S-661 to Jackson Merkey out of
Muskegon, MI since they were the lowest responsible bidder with a total bid price of
$202,845, see attached bid tabulation.


FINANCIAL IMPACT:
The construction cost of $202,845 plus engineering


BUDGET ACTION REQUIRED:
None since this project is on the 2013/2014 CIP’s list.


STAFF RECOMMENDATION:
Award the contract to Jackson Merkey.



COMMITTEE RECOMMENDATION:




C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK8\CONAWA 09-24-13.doc
                      S-664 AUSTIN LIFT STATION REHABILITATION
                                   BID TABULATION

         CONTRACTOR                                   AMOUNT
*JACKSON MERKEY
                                                     $202,845.00
555 E. WESTERN AVE.
MUSKEGON, MI 49442
McCormick Sand Inc.
                                                     $224,900.00
5430 Russell Rd.
Twin Lake, MI 49457
*Low Bidder
                Commission Meeting Date: September 24, 2013




Date:        September 19, 2013
To:          Honorable Mayor and City Commissioners
From:        Planning & Economic Development
RE:          Authorization to Firm for Zoning Ordinance Update


SUMMARY OF REQUEST:

Staff is seeking authorization to hire and execute all documents for the selected planning
firms, Nederveld and Williams & Works, to accomplish the task of updating the City of
Muskegon Zoning Ordinance. The update will focus on incorporating form based codes into
the downtown area, a parking plan and to also better define uses on the downtown
lakeshore. The two consultants will be working together to complete the project.

FINANCIAL IMPACT:

none

BUDGET ACTION REQUIRED:

The City will pay $30,000 for the project, while The Community Foundation for Muskegon
County will be contributing $15,000.

STAFF RECOMMENDATION:

Approval to select Nederveld and Williams & Works as the consultants and for staff to be
authorized to execute all contracts and documents.

COMMITTEE RECOMMENDATION:

None




9/19/2013
                               AGENDA ITEM NO. ______________

                  CITY COMMISSION MEETING         _______________________



TO:          Honorable Mayor and City Commissioners

FROM:        Franklin J. Peterson, City Manager

DATE:        September 13, 2013

RE:          West Michigan Metropolitan Transportation Planning Program (WestPlan) Dues
             FY2014 (October 1, 2013 – September 30, 2014)



SUMMARY OF REQUEST:
To approve the City of Muskegon’s portion of the WestPlan dues, payable to West Michigan
Shoreline Regional Development Commission. This agency determines projects and distributes
federal transportation funds.


FINANCIAL IMPACT:
$16,040.




BUDGET ACTION REQUIRED:
None.




STAFF RECOMMENDATION:
To approve this request.




COMMITTEE RECOMMENDATION:
None.




pb\AGENDA\WMSRDC WESTPLAN DUES FY2014
Date:    September 24, 2013

To:      Honorable Mayor and City Commissioners

From: DPW
RE:      Permanent Traffic Control Order – Designate one on-street parking space
         as a “Handicap Parking” on Second St.


SUMMARY OF REQUEST:

Approve the attached Traffic Control Order authorizing staff to designate an existing on-
street parking space and install a “Handicap Parking” sign and Handicap Pavement
Marking on the Northeast side of Second Street between Western Avenue and Clay
Street.

FINANCIAL IMPACT:
Cost of signs, paint and man-power to install, if approved.



BUDGET ACTION REQUIRED:
None.


STAFF RECOMMENDATION:
Authorize staff to designate an existing on-street parking space and install a “Handicap
Parking” sign and Handicap Pavement Marking on the northeast side of Second Street
between Western Avenue and Clay Street.



COMMITTEE RECOMMENDATION:
Date:     9/24/13

To:       Honorable Mayor and City Commissioners

From: DPW/Equipment
RE:       Cemetery Utility Cart


SUMMARY OF REQUEST:

Authorize staff to purchase one (1) Kioti Mechron utility cart from J&J Farms, the lowest
qualified Bidder. This machine will replace the 1995 model currently being used.

FINANCIAL IMPACT:
$10,980 minus $500 trade in for old model for a total of $10,480
BUDGET ACTION REQUIRED:
None. Amount is what was budgeted.
STAFF RECOMMENDATION:
Authorize staff to purchase one (1) Kioti Mechron utility cart From J&J Farms.




C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK8\Utility Cart Cemetery.doc
Date:          09/19/13

                          Cemetery Utility Cart                                                      Name of Bidder             Name of bidder
Requisition:                                                                 Name of Bidder


                                                                 Vendor      J&J Farm Sales       Carleton Equip.            Kubota, of W. Michigan
                                                                 Telephone   231-744-7147         616-877-3388               616-889-4464
                                                                 Location    4241 Holton Rd       Byron Center, Mi           Byron Center, Mi
                                                                 Quoted by   Scott                Matt Dargie                Joe Caron




          Quantity Description                                                       Price                Price                      Price

                     1 Cemetery Utility Cart                                         $10,480.00                 $11,692.00               $13,335.00




                                                                 Low Bid                $10,480


                          Joe Buckingham, Equipment Supervisor
Bid Requested by:
            Commission Meeting Date:       September 24, 2013


Date:         September 17, 2013

To:           Honorable Mayor and City Commission

From:         Community & Neighborhood Services Department

Re:           Signing of 2013-2014 Subrecipient and Community
              Housing Development Organization Agreements


SUMMARY OF REQUEST: To direct staff to have the Subrecipient
Agreements for the following agency signed by the Mayor and Clerk. The
funding allocations were approved by the Commission in June of this year.

        1. Love Inc.                        $3,500 - Wheelchair Ramps
                                            $4,500 - Utility Assistance

Also, to have the Community Housing Development Organization
Agreements signed for the following agencies:

        1. Bethany Housing Ministries
           dba Community enCompass          $60,000

        2. Habitat for Humanity             $36,000

        3. Trinity Housing Ministries       $30,000

FINANCIAL IMPACT: Funding will be allocated from the 2013-2014
Community Development Block Grant/HOME Funds as directed by the City
Commission.

BUDGET ACTION REQUIRED: None

STAFF RECOMMENDATION: To direct staff to have documents signed by
the Mayor and the Clerk.

COMMITTEE RECOMMENDATION: All of the allocations were previously
approved by the Commission.
Date:     9/24/13

To:       Honorable Mayor and City Commissioners

From: DPW/Equipment
RE:       Police Cruisers


SUMMARY OF REQUEST:

Authorize staff to proceed with the purchase of 6 Chevy Caprice cruisers from Betten
Chevrolet for $167,003.16.

While Shaheen Chevy’s (state) bid of $166,608 was the lowest bid received,
Betten is being recommended since their bid of $167,003.16 is within the 1% local
preference.

FINANCIAL IMPACT:
$27,833.86 each for a total of $167,003.16
BUDGET ACTION REQUIRED:
None. Amount is what was budgeted.
STAFF RECOMMENDATION:
Authorize staff to proceed with the purchase of 6 cruisers from Betten Chevrolet.




C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK8\Caprice cruisers.doc
Date:      09/19/13

                      6 Chevy Caprice Police Cruisers                                        Name of Bidder       Name of bidder
Requisition:                                                             Name of Bidder


                                                             Vendor      Shaheen Chevy     Betten Chevy
                                                             Telephone   517-272-6500      231-755-3711
                                                             Location    Lansing,Mi        Muskegon,Mi
                                                             Quoted by   Joe Tamburino     Paul Grissom




          Quantity Description                                                Price               Price               Price

                    6 Chevy Caprice Police Cruisers                          $166,608.00            $167,003.16




                                                             Low Bid            $166,608


                      Joe Buckingham, Equipment Supervisor
Bid Requested by:
Date:     9/24/13

To:       Honorable Mayor and City Commissioners

From: DPW/Equipment
RE:       Police SUV’s


SUMMARY OF REQUEST:

Authorize staff to purchase 3 Ford Police SUV’s from Great Lakes Ford the lowest
qualified bidder.

FINANCIAL IMPACT:
$25,730.00 each for a total of $77,190.00
BUDGET ACTION REQUIRED:
None. Amount is what was budgeted.
STAFF RECOMMENDATION:
Authorize staff to purchase 3 Ford Police SUV’s from Great Lakes Ford




C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK8\Ford SUV's.doc
Date:          09/19/13

                          3 Ford Police SUV's                                                      Name of Bidder         Name of bidder
Requisition:                                                                 Name of Bidder


                                                                 Vendor      Great Lakes Ford Signature Ford             Fremont Ford
                                                                 Telephone   231-777-2750     888-923-5338               231-924-3200
                                                                 Location    Muskegon, Mi     Owosso, Mi                 Fremont, Mi
                                                                 Quoted by   Dave Calkins       Bill Campbell            Doug Blamer




          Quantity Description                                                     Price                 Price                 Price

                     3 Ford Police SUV's                                           $77,190.00               $77,214.00          $77,685.00




                                                                 Low Bid              $77,190


                          Joe Buckingham, Equipment Supervisor
Bid Requested by:
Date:       September 24, 2013
To:         Honorable Mayor and City Commissioners
From:       Ann Marie Cummings, City Clerk
RE:         Request to Fly Breast Cancer Ribbon Flags




SUMMARY OF REQUEST: Tempting Tables is requesting permission
to fly breast cancer ribbon flags the week of October 14th at the following
locations:
      Hackley Park
      City Hall
      Shoreline Drive
      Central Fire Station
      Hartshorn Marina
      Root Park


FINANCIAL IMPACT: None


BUDGET ACTION REQUIRED: None


STAFF RECOMMENDATION: None
Date:         September 18th, 2013
To:           Honorable Mayor and City Commissioners

From:         Director of Public Safety Jeffrey Lewis

RE:           Towing Contract Extension (Ramos Towing Services)




SUMMARY OF REQUEST:

The Director of Public Safety requests that the City Commission review and consider
approving a contract extension with our current service provider Ramos Towing.
Currently, Ramos provides towing/impoundment/storage service for the City of
Muskegon.

Ramos Towing has been under authorized contract services for towing for the last 3
years (09/25/10 to 09/24/13). Staff is currently reviewing the current contract and
preparing a “competitive bid process” to select an acceptable tow service.

Ramos Towing is willing extend towing services for three (3) months (12/24/13)
and/or until a new contract can be established/approved not to exceed one (1) year
(per current contract language).

FINANCIAL IMPACT:

None – current contact language in effect



BUDGET ACTION REQUIRED:

None



STAFF RECOMMENDATION:

Staff recommends approval of this extended towing contract agreement until a new
contract is accepted.
Date:        September 24, 2013
To:          Honorable Mayor and City Commissioners
From:        City Clerk
RE:          Appointments to Local Officer Compensation
             Commission



                              There are two openings on the Local Officer’s
SUMMARY OF REQUEST:
Compensation Commission which need to be filled prior to October 1, 2013. Greg
Borgman has expressed an interest in serving on this board and the City Clerk is
searching for an additional applicant.


FINANCIAL IMPACT: None.



BUDGET ACTION REQUIRED: None.


STAFF RECOMMENDATION:           Appointment of Greg Borgman and an additional
person to fill the vacancies.


COMMITTEE RECOMMENDATION:
Date:     September 24, 2013
To:       Honorable Mayor and City Commissioners
From:     Ann Marie Cummings, City Clerk
RE:       Liquor License Request
          Muskegon Moose Lodge #2697
          871 Pulaski Avenue




SUMMARY OF REQUEST: The Liquor Control Commission is seeking
local recommendation on a request from Muskegon Moose Lodge
#2697, loyal Order of Moose for a new Club License with Dance and
Entertainment Permit to be located at 871 Pulaski Avenue.


FINANCIAL IMPACT: None.


BUDGET ACTION REQUIRED: None.


STAFF RECOMMENDATION:         All departments are recommending
approval.
        Commission Meeting Date: September 24, 2013




Date:        September 16, 2013
To:          Honorable Mayor & City Commission
From:        Planning & Economic Development Department
RE:          Blight Elimination Project- Demolition Bids


SUMMARY OF REQUEST: The City of Muskegon obtained a 2013 Blight Fight
Elimination Grant to be used for the demolitions of 510 Ottawa Street and 1875
Waterworks Road. The Contract between Michigan Land Bank Fast Track Authority
and the City of Muskegon has been signed by the Mayor. The bids for the demolition
have been received. Our consultant, Abonmarche, is recommending the City
Commission approve the low bid as submitted by Smalley Construction, Inc. It is
requested that the Commission authorize Staff to enter into a contract and sign all
necessary documents with Smalley Construction, the lowest responsible bidder (see
attached bid tabulation) as per the recommendation of Abonmarche.



FINANCIAL IMPACT: The City will receive $111,500 in grant funds. In addition, it is
expected that the remaining Site Assessment Funds (EPA grant), which must be
expended within the next two months, can be used for asbestos removal oversight.
Any remaining cost difference will be paid by Muskegon Public Schools.



BUDGET ACTION REQUIRED: None.



STAFF RECOMMENDATION: To approve the low bid as submitted by Smalley
Construction, Inc. in the amount of $147,400 and authorize Staff to execute the
contract and sign all documents related to the demolition of 510 Ottawa Street and
1875 Waterworks Road.
                                                                                                                                                                                                                                                                   95 West Main StreetP.O. Box 1088Benton Harbor, MI 49023T 269.927.2295F 269.927.1017www.abonmarche.com




 Owner:                                        City of Muskegon                                                                          Legend:                   Correction
 Project Name:                                 2013 Blight Elimination
 Project Number:                               13-0240
 Date and Time:                                Tuesday, August 13, 2013 @2:00pm


  Bid Tabulation
                                                                                                                                                   *Engineer's Estimate                   Smalley Construction Inc.                    Specialized Demolition Inc.                                Press's LLC                                      McCormick
                                                                                                                             Estimated
 Item                                                                                                              Unit                                                                           Scottsville, MI                               Hamilton, MI                                       Holton, MI                               Twin Lake, MI
                                                                                                                              Quantity
                                                                                                                                              Unit Price             Total              Unit Price                Total              Unit Price              Total                  Unit Price                       Total                   Unit Price
                                                                                                                                         $         54,000.00
      1      510 Ottawa Street- Demolition/Abatement                                                                    LS      1                              $        54,000.00   $         58,400.00 $            58,400.00   $         93,500.00 $          93,500.00     $           86,447.00         $           86,447.00         $        90,000.00
                                                                                                                                         $         76,000.00
             1875 Waterworks Road- Demolition/Abatement
      2                                                                                                                 LS      1                              $        76,000.00   $         89,000.00 $            89,000.00   $         56,500.00 $          56,500.00     $          125,321.00         $          125,321.00         $       229,000.00
 Total:                                                                                                                                  $                             130,000.00   $                             147,400.00     $                            150,000.00     $                                        211,768.00         $
 *Engineer's Estimates do not include removal of hazardous materials. Bids do.                                                                                                            % of Eng. Est.       113.38%                 % of Eng. Est.      115.38%                     % of Eng. Est.              162.90%                         % of Eng. Est.




                                                                                                                                                                                                                                                                                                                                                 9/19/2013Page 1 of 2
C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK8\13-0240 Bid Tabulation Spreadsheet.xlsx
                                                                                                                                                                                                                                                95 West Main StreetP.O. Box 1088Benton Harbor, MI 49023T 269.927.2295F 269.927.1017www.abonmarche.com




                                       Owner:                                       City of Muskegon
                                       Project Name:                                2013 Blight Elimination
                                       Project Number:                              13-0240
                                       Date and Time:                               Tuesday, August 13, 2013 @2:00pm


                                       Bid Tabulation
                                                                                                                                           k Sand Inc.
                                                                                                                               Estimated
                                       Item                                                                             Unit
                                                                                                                                Quantity
                                                                                                                                                   Total              Unit Price             Total               Unit Price             Total                    Unit Price                       Total
                                           1       510 Ottawa Street- Demolition/Abatement                              LS        1         $         90,000.00                          $               -                          $                  -                                 $                         -
                                                   1875 Waterworks Road- Demolition/Abatement
                                           2                                                                            LS        1         $        229,000.00                          $               -                          $                  -                                 $                         -
                                       Total:                                                                                                        319,000.00   $                                  -       $                                     -       $                                                   -
                                       *Engineer's Estimates do not include removal of hazardous materials. Bids do.                              245.38%               % of Eng. Est.       0.00%                 % of Eng. Est.       0.00%                       % of Eng. Est.                0.00%




                                                                                                                                                                                                                                                                                                                              9/19/2013Page 2 of 2
C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK8\13-0240 Bid Tabulation Spreadsheet.xlsx
COMMISSION MEETING DATE: SEPTEMBER 24, 2013

Date:        September 17, 2013
To:          Honorable Mayor and City Commissioners
From:        Director of Public Safety Jeffrey Lewis
Re:          Sappi Power Plant Implosion Request


SUMMARY OF REQUEST:

The Director of Public Safety requests that the City Commission review and consider
approval as it relates to the demolition of the Sappi Paper Plant – Power House
Structure.

Muskegon Public Safety personnel & City staff have been working with Melching Inc.
over the past several months to devise a plan for the demolition/removal of the
remaining Power Plant & Smoke Stacks that are located on the south end of the
property (2400 Lakeshore Dr.). This request is exclusive to the building known as
the “Power House Structure”; the stacks in question will be demolished at a later
date (TBD).

The plan for demolition is Sunday, October 27, 2013; time frames will be forwarded
when received. Implosion of the structure will take place unless unforeseen
conditions prohibit action; no alternate date has been selected at this time.

The Melching Overview Plan & Demolition Contingency Requirements (revised) are
attached for additional information and review.

FINANCIAL IMPACT:

No negative impact to the City of Muskegon,

BUDGET ACTION REQUIRED:

Melching Inc. to satisfy financial cost(s) to the City of Muskegon to accomplish
demolition and public safety plans.

STAFF RECOMMENDATION:

No recommendation on implosion action – approves plan to demolish and contingent
requirements to promote public safety.
                                      Muskegon Police Department
                                                               Jeffrey A. Lewis
                                                           Director of Public Safety



                     980 Jefferson                       www.muskegonpolice.com                Phone: 231-724-6955
                     Muskegon, Michigan                                                        FAX: 231-724-2043
                     49440
                   Demolition Contingent Requirements for Power Plant Structure Only

1.   Provide the City with copies of all notifications to the MDEQ of the intent to demolish structures on the site, DEQ
     acknowledgement.

2.   All environmental surveys relating to structure (power plant) to be demolished by explosives.

3.   All reports and evidence of abatement of any environmental hazards relating to all structure (power plant) to be
     demolished by use of explosives.

4.   Must provide evidence that all MDEQ compliance requirements (Air Quality, Water Quality, environmental hazard
     abatement, etc.) have been met.

5.   Provide evidence of FAA, U.S. Coast Guard approvals.

6.   Provide evidence that all ATF approvals and requirements have been achieved.

7.   Obtain approval from the Michigan State Police, and meet all of their requirements (reference explosives)

8.   Conduct sound/vibration/air quality monitoring during the implosion through an engineering firm with such
     capabilities.

9.   Provide dust control prior to, and immediately after the implosion.

10. Give notice to private/public/City of Muskegon utilities that have facilities on or adjacent to the property no less
    than 14 days prior to the demolition. Acquire sign-off from entity(s) if required prior to implosion.

11. Provide general notice (through a media sources/release) to the public of the demolition by implosion no less than
    72 hours of the demolition.

12. Provide notice to property owners within _1,000__ feet of the targeted structure(s) at least 48 hours in advance of
    the demolition. Make a welfare check on each residential unit within _500__ feet of the structure as soon as
    possible after the implosion, but not later than 15 minutes.

13. Publish a contact phone number for inquiries and claims at least 48 hours in advance of the implosion.

14. Acquire permit for demolition of structure (power plant), unless determined to be inclusive in other application.

15. Adhere to all City approved public safety plan requirements.

16. The demolish project complies with the International Fire Code (IFC) chapter 33 for explosives & NFPA 495.

17. Pay any/all costs for City Services related to the demolition.

18. Acquire/present minimum liability insurance coverage to mitigate any/all claims-damages that may occur to city
    property & adjoining properties (amount to be determined prior to demolition)

Director Jeffrey Lewis (091713)

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