City Commission Agenda 01-02-2008

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                                                 AGENDA

                                     CITY OF MUSKEGON
                                 ORGANIZATIONAL MEETING
                                      JANUARY 2, 2008
                                CITY COMMISSION CHAMBERS
                                    CITY HALL - 5:30 P.M.

i.       Prayer and Pledge of Allegiance.
2.       Oath of Office Ceremony- Muskegon County Clerk Karen Buie.
                  Ward    I         Commissioner Christopher Carter
                  Ward    II        Commissioner Clara Shepherd
                  Ward    Ill       Commissioner Lawrence Spataro
                  Ward    IV        Commissioner Steven Wisneski
3.       Election of Vice-Mayor.
4.       Setting Commission Meetings: 5:30 p.m. - 2 nd and 4th Tuesdays each month.
5.       Setting Worksession Meetings: 5:30 p.m. - Mondays preceding the 2 nd Tuesday each
         month.
6.       Appointment of City Manager: Bryon L. Mazade.
7.       Appointment of City Clerk: Ann M. Becker.
8.       Appointment of City Treasurer: Derrick Smith.
9.       Appointment of City Auditor: Timothy Paul.
1 O.     Appointment of City Assessor and Deputy Assessors:
                  County Equalization Director Donna Stokes
                  Deputy Director Dan Vanderkooi
11 .     Designation of City Fund Depositories.
               Fifth Third Bank (Main Depository)
               Huntington Bank
               Comerica Bank
               National City Bank
12.      Designation of Firm to Act as Legal Counsel: Parmenter-O'Toole.
13.      New Business.
14.      Adjourn.


                AMERICAN DISABILITY ACT POLICY FOR ACCESS TO OPEN MEETINGS OF
               THE CITY COMMISSION AND ANY OF ITS COMMITTEES OR SUBCOMMITTEES
The City of Muskegon will provide necessary reasonable auxiliary aids and services, such as signers for the hearing
impaired and audio tapes of printed materials being considered at the meeting, to individuals with disabilities who
want to attend the meeting, upon twenty-four hours notice to the City of Muskegon. Individuals with disabilities
requiring auxiliary aids or services should contact the City of Muskegon by writing or calling the following:

                                            Ann Marie Becker, MMC
                                                   City Clerk
                                    933 Terrace Street, Muskegon, Ml 49440
                                     (231) 724-6705 or TDD (231) 724-4172

pb\AGENDA\2008 ORGANIZATION MTG
                          CITY OF MUSKEGON
                      ORGANIZATIONAL MEETING
                            JANUARY 2, 2008
                     CITY COMMISSION CHAMBERS
                         CITY HALL 5:30 P.M.
                                Minutes


The meeting was called to order by Mayor Warmington at 5:30 p.m. Also present were
Commissioners Wierengo, Carter, Gawron, and Spataro. Commissioner Shepherd
arrived at 5:45 p.m.
Commissioner Wisneski was absent (excused).

The meeting opened with prayer given by Muskegon County Clerk Karen D. Buie,
followed by the Pledge of Allegiance.

2008-01

   A. Oath of Office Ceremony. Muskegon County Clerk Karen D. Buie gave the
      oath of office to Commissioner Chris Carter, and Commissioner Lawrence
      Spataro. The oath of office was also given to Commissioner Clara Shepherd at
      5:45 p.m.                                       ·

   B. Election of Vice-Mayor. Motion by Spataro, seconded by Carter to elect Steven
      J. Gawron as Vice Mayor.

       VOTE: 5 Yeas         0Nays           Motion Passed
                                                                   th
   C::. Setting City Commission Meetings: 5:30 p.m. - 2 nd and 4 Tuesdays each
        month.
                                                                                       nd
        Motion by Carter, seconded by Spataro to set City Commission dates for every 2
              th
        and 4 Tuesday of each month at 5:30 p.m. with the November meeting being on
        the 10th due to the I I th being a holiday.

       VOTE: 5 Yeas          0Nays          Motion Passed
                                                                             nd
   D. Setting Worksession Meetings: 5:30 p.m. Monday preceding the 2 Tuesday
      each month. Motion by Carter, seconded by Spataro to set Worksession
      meetings for the Mondays preceding the 2 nd Tuesday of each month at 5 :30 p.m.

       VOTE: 5 Yeas          0 Nays         Motion Passed

Commissioner Shepherd arrived.

   E. Appointment of City Manager: Bryon L. Mazade. Motion by Carter,
      seconded by Wierengo to appoint Bryon L. Mazade as City Manager.
               VOTE: 6 Yeas           0Nays           Motion Passed

            F. Appointment of City Clerk: Ann M. Becker. Motion by Gawron, seconded by
               Carter to appoint Ann M. Becker as City Clerk.

               VOTE: 6 Yeas           0Nays           Motion Passed

        G. Appointment of City Treasurer: Derrick Smith. Motion by Carter, seconded
           by Shepherd to appoint Derrick Smith as City Treasurer.

               VOTE: 6 Yeas           0Nays           Motion Passed


        H. Appointment of City Auditor: Timothy Paul. Motion by Spataro, seconded by
           Gawron to appoint Timothy Paul as City Auditor.

               VOTE: 6 Yeas           0Nays           Motion Passed

        I. Appointment of City Assessor and Deputy Assessors: Motion by Carter,
           seconded by Wierengo to appoint the County Equalization Director Donna Stokes
           and Deputy Director Dan VanderKooi as the City Assessor and Deputy Assessor.

               VOTE: 6 Yeas           0Nays           Motion Passed

        J. Designation of City Fund Depositories. Motion by Shepherd, seconded by
               Spataro to designate the following financial institutions as the official depositories
               of the City Funds:
                       Fifth-Third Bank (Main Depository)
                       Huntington Bank
                       Comerica Bank
                       National City Bank

               VOTE: 6 Yeas           0Nays           Motion Passed

        K. Designation of Firm to Act as Legal Counsel: Parmenter-O'Toole. Motion
           by Spataro, seconded by Carter to designate the firm of Parmenter-O'Toole as
           legal counsel for the City of Muskegon.

               VOTE: 6 Yeas           0Nays           Motion Passed

Meeting adjourned at 5:45 p.m.


Respectfhlly submitted,
C···· . .
   ~\~             ~~'v"'\Q>vJLA,
Ann Marie Becker, MMC
City Clerk
                 CITY OF MUSKEGON
             CITY COMMISSION MEETINGS
                        2008
             City Hall Commission Chambers (Room 107)
                             5:30PM


                  January                        8
                                                22
                  February                      12
                                                26
                  March                         11
                                                25
                  April                          8
                                                22
                  May                           13
                                                27
                  June                          10
                                                24
                  July                           8
                                                22
                  August                        12
                                                26
                  September                      9
                                                23
                  October                       14
                                                28
                  November                      10
                                                25
                  December                       9

**City Commission Worksession meetings will be held on the Monday
before each 2nd Tuesday City Commission meeting. The meetings will
begin at 5:30pm in the City Commission Chambers at City Hall, 933 Terrace
Street Muskegon, Ml.

                                    Ann Marie Becker, MMC
                                    City Clerk
               CITY OF MUSKEGON
         CITY COMMISSION WORKSESSIONS
                               2008
            City Hall Commission Chambers (Room 107)
                            5:30 PM


                 January                      7    (CRC)

                 February                    11

                 March                       10

                 April                        7    (CRC)

                 May                         12

                 June                         9

                 July                         7    (CRC)

                 August                      11

                 September                    8

                October                       13

                November                      10

                December                      8

The meetings will begin at 5:30pm in the City Commission Chambers at
City Hall, 933 Terrace Street, Muskegon, MI.

                                  Ann Marie Becker, MMC
                                  City Clerk
                                           2008-01 (j)

        RESOLUTION DESIGNATING CITY FUND DEPOSITORIES

THE CITY COMMISSION OF THE CITY OF MUSKEGON DOES HEREBY RESOLVE, that
the following financial institutions shall be and hereby are designated as official depositories of
the City funds:

                Fifth Third Bank (Main Depository)
                Huntington Bank
                Comerica Bank
                National City

Adopted this 2nd day of January, 2008.


AYES:    Carter, Gawron, Shepherd, Spataro, Warmington, and Wierengo

NAYS:    None

ABSENTENTIONS:         None




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                                                           City Clerk




                                       CERTIFICATION

This resolution was adopted at a regular meeting of the City Commission, held on January 2,
2008. The meeting was properly held and noticed pursuant to the Open Meetings Act of the
State of Michigan, Act 267 of the Public Acts of 1976.

                                             CITY OF MUSKEGON


                                                   \\
                                             By:      J_) i\"-.)"'-)\\·               '   !)        (
                                                                             '•\J\.A)u\ 1 '..::i.Cc_ -\./\
                                                     Ann Marie Becker, MMC
                                                     City Clerk
                                        2008-0l(k)
 RESOLUTION DESIGNATING FIRM TO ACT AS LEGAL COUNSEL
 FOR THE CITY OF MUSKEGON, MICHIGAN


 BE IT RESOLVED, that the City Attorney be and hereby is authorized to designate any other
 member of the firm of Parmenter-O'Toole to represent the City of Muskegon in court and in all
 other legal proceedings in such matters as the City Attorney shall, in his discretion, deem
 advisable, from time to time. No additional compensation shall be paid for such services
 unless same are of an extraordinary nature for which additional compensation is authorized in
 advance.

 BE IT FURTHER RESOLVED, that in any matter wherein the City Attorney, or his firm, shall
 be unable by reason of a conflict to represent the City, the City Manager is authorized to use a
 Special Assistant City Attorney to represent the City in such matter, and any expenses thereby
 incurred shall be charged to the budget of the City Attorney, unless such services are of an
 extraordinary nature as determined by the City Manager, and in such event additional
 compensation may be authorized.

 Adopted by the City Commission this 2nd day of January, 2008.


 AYES:   Carter, Gawron, Shepherd, Spataro, Warmington, and Wierenga

 NAYS:   None

 ABSENTENTIONS:        None




                                      CERTIFICATION

This resolution was adopted at a regular meeting of the City Commission, held on January 2,
2008. The meeting was properly held and noticed pursuant to the Open Meetings Act of the
State of Michigan, Act 267 of the Public Acts of 1976.

                                            CITY OF MUSKEGON


                                            By:
                                                                                         7
                                                    Ann Marie Becker, MMC
                                                    City Clerk
                         Neighborhood
                         Associations
                         of Muskegon
                                    Agenda

                        Wednesday, January 2, 2008

      City Hall • Second Floor Conference Room (#203) • 4:30 pm


I.         Departmental/Agency Reports


      a.   Planning/Zoning

      b.   Department of Public Works
                 Ted Russell - Recycle Program

      c.   City Clerk's Office

      d.   Community Policing

      e.   Community & Neighborhood Services
                Lead Program

      f.   Leisure Services

      g.   Inspections Services



II.        Action Needs
Planning Commission, City Staff, and
consultants will gather and a nalyze data and
info rmation o n the commu nity.

The second phase is where you ca n really make                                                         A dwrrcttc is n cru1tit•c,
                                                                                                       11is11r1l hrainstorn1ing
a difference. This phase includes a public
                                                                                                        exercise oflen 11sal in rhe
design and implementatio n cha rrette that                                                              m<1ster planning />roccss
will build on past efforts and help advance                                                             1/wt hd/J.1 garner p11l,lic
them to fruition. The plann ing a nd design                                                             inp11t mid gcnerotc
team will lead this participato ry activity,                                                           id~<1, and sol11 Iions for n
which will span a period of rwo clays. The
charrerre will provide the opportunity fo r the
planning and des ign team to obtain a great
deal of public input regarding the preliminary
design and impleme ntation con cepts, quickly
commu n icate the input grap hically, a nd                           7o !earn more, visit
develop the ideas. In this manner, concepts
can be ,·isualized and ernl uatecl by the public                  www.muskegon-mi.gov
so they ca n quickly unde rstand the potential
impact of proposed solutions.

The third and final phase is plan fina lization
and adoption. This process will co nsume more
than half of the time frame to co mplete the
plan and includes a n open ho use where the                                             Jave the 1Jatel
public is welcome to come and review the fi rst
                                                                                        Community Input Charrette
draft of the plan update and discuss more ideas                                         for the Downtown/Lakeshore
and concerns.                                                                           Redevelopment Plan

                                                                                        January 30"': 9:00-12:00, I :00-3:00
How can you participate?                                                                January 31": 8:00-12:00, I :00-3:00
C itizen participation is strongly desired!                                             A public presentation will follow on
You wil l have a number of oppo rtunities to                                            January 31" at 7 p.m.

participate at various points in the process. The                                       Second Floor of the Hilt Building
first opportu n ity is the two-clay charrette where                                     (connected to the Frauenthal)
you can come to share your ideas a nd concerns                                          425 West Western Avenue
regard ing downtown and the la kefront.
Pla nne rs a nd landscape architects wi ll be o n
hand to listen to your ideas a nd create a \'isual
represen tation o f those ideas.

Additio na lly, you will be im·ited to the open
house where the various elements of the
p lan wi ll be prese nted. This will be a second
opportunity for yo u to voice you r thoughts on
the work completed up to this point and make
fu rther suggestions for the final plan.
Yo u can also ,·isit www.muskegon-m i.gm· and
post co mmen ts o n the process and lea rn abo ut
t1 pcoming events and meeting schedu les.

                    For additional information, to offer comments, and to be added to our mailing list.
                 contact Michael Franzak, Planner II at (231) 724.6982 or at [email protected].
Planning Commission, City Staff, and
consultants will gather and analyze data and
information on the community.

The second phase is where you can really make
                                                                                                    11imal !mlimtorrning
a difference. This phase includes a public                                                          exc1\_i-1c often used in 1he
design and implementation charrette that                                                             111asti:'r pla11nh1g t1roc,;ss
will build on past efforts and help advance                                                           tlwt /djJs gmn,:r tm/1/ic
them to fruition. The planning and design                                                            inp11t rrnd gmailt.:
                                                                                                    idt'!IS nnd so/urions fm !l
team will lead this participatory activity1
which will span a period of two days. The
charrette will provide the opportunity for the
planning and design team to obtain a great
deal of public input regarding the preliminary
design and implementation concepts, quickly
communicate the input graphically, and                               1"0 fearn more, vfrif
develop the ideas. In this manner, concepts
can be Yisualized and evaluated by the public                     www.muskegon-mi.gov
so they can quickly understand the potential
impact of proposed solutions.

The third and final phase is plan finalization
and adoption. This process will consume more
than half of the time frame to complete the
plan and includes an open house where the
public is welcome to come and review the first
draft of the plan update and discuss more ideas
and concerns.

How can you participate?
Citizen participation is strongly desired!
You will have a number of opportunities to
participate at various points in the process. The
first opportunity is the t\vo-day charrette where
you can come to share your ideas and concerns
regarding downtown and the lakefront.
Planners and landscape architects will be on
hand to listen to your ideas and create a visual
representation of those ideas.

Additionally1 you will be indted to the open
house where the various elements of the
plan will be presented. This will be a second
opportunity for you to voice your thoughts on
the work completed up to this point and 11"1.ake
further suggestions for the final plan.
You can also visit www.muskegon,mi.gov and
post comments on the process and learn about
upcoming events and meeting schedules.

                    For additional information, to offer comments, and to be added to our mailing list,
                 contact Michael Franzak, Planner II at (231) 724.6982 or at [email protected].

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