City Commission Minutes 11-27-2012

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        CITY OF MUSKEGON
          CITY COMMISSION MEETING
                      NOVEMBER 27, 2012
       CITY COMMISSION CHAMBERS @ 5:30 P.M.
                                   MINUTES
The Regular Commission Meeting of the City of Muskegon was held at City Hall, 933
Terrace Street, Muskegon, MI at 5:30 p.m., Tuesday, November 27, 2012.
Mayor Gawron opened the meeting with a prayer from Reverend Bill Freeman from
the Harbor Unitarian Universalist Congregation after which the Commission and public
recited the Pledge of Allegiance to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present: Mayor Stephen Gawron, Vice Mayor Lawrence Spataro, Commissioners:
Byron Turnquist, Lea Markowski, and Eric Hood: City Manager Bryon Mazade, City
Attorney John Schrier, and City Clerk Ann Cummings. Excused: Commissioners Sue
Wierengo and Willie German
2012-86 HONORS AND AWARDS:
     A. Recognition JAAR Partnerships Participation in the “GOOD BUDDY BUCKS”
        Program. PUBLIC SAFETY
Chief Jeffrey Lewis presented a Resolution for Recognition of JAAR Partnerships
participation in the “Good Buddy Bucks” Program
     B. Recognition of Fall 2012 Citizen’s Academy Graduates. PUBLIC SAFETY
Chief Jeffrey Lewis presented a Resolution for Recognition of fall 2012 Citizen’s
Academy Graduates.
2012-87 CONSENT AGENDA:
     A. Approval of Minutes. CITY CLERK
SUMMARY OF REQUEST: To approve minutes of the November 13th City Commission
Meeting.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
     B. State of Michigan Resource Management Fees.          PUBLIC WORKS/WATER
        FILTRATION
SUMMARY OF REQUEST: Staff is requesting Commission to authorize payment to
Michigan Department of Environmental Quality $9,994.43 for State of Michigan
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Resource Management Fees.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To authorize payment to the State of Michigan for
$9,994.43 used to cover the Michigan Public Water Supply fee.
      C. Moratorium on Fees for 2013 Vacant Buildings.         PLANNING & ECONOMIC
         DEVELOPMENT
SUMMARY OF REQUEST: Request to approve a moratorium on fees charged to owners
of vacant buildings that are entering their fifth year billing cycle in 2013. Eligibility
requirements for the moratorium of fees charged are proposed to remain the same as
the 2012. Moratoriums would be determined based on the criteria included on the
Vacant Building Registration Moratorium (this remains unchanged from last year).
FINANCIAL IMPACT: Exact amount unknown but should be minimal.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of a fee moratorium for vacant building invoices
meeting the approved criteria.
      D. Extension of Vinyl Siding Supplier and Installer Contract for Fiscal Year 2012.
         COMMUNITY & NEIGHBORHOOD SERVICES
SUMMARY OF REQUEST: To authorize the Community and Neighborhood Services
Department to extend the contract through June 30, 2013 to Keene Lumber, located
at 346 W. Laketon Avenue, Muskegon, MI, for the balance of 2012 fiscal year.
To authorize Community and Neighborhood Services to extend the contract through
June 30, 2013 to Mark N. Tucker, LLC, 9121 Holton Road, Holton, MI, to install vinyl siding
for the balance of 2012 fiscal year.
FINANCIAL IMPACT: Funding will be disbursed from the 2012 Community Development
Block Grant Vinyl Siding fund.
BUDGET ACTION REQUIRED: FY 2012 Balance remaining $45, 749.
STAFF RECOMMENDATION: To approve the request.
COMMITTEE RECOMMENDATION: The funding for the Vinyl Siding Program was
approved by the Commission during the 2011-2012 allocation period, which would
end November 2012; our request is to extend this agreement until June 30, 2013.
      E. To Impose a Ten-Year Limit on Applying for Priority Housing Repairs and
         Approve Clerical Changes to Citizen Participation Plan. COMMUNITY &
         NEIGHBORHOOD SERVICES
SUMMARY OF REQUEST: To authorize Community and Neighborhood Services to
impose a ten-year limit on applying for a Priority Housing Repair project and Vinyl
Siding being a one-time activity.      In addition, approve the clerical changes to

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the Citizen Participation Plan per CDC approval.
FINANCIAL IMPACT: This will stretch our CDBG Funding for the Priority Housing Repair
program to include families with housing needs.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: To approve the request.
COMMITTEE RECOMMENDATION: The proposal has already been approved by the
Citizen’s District Council at their November 8, 2012 meeting.
      F. Rezoning Request for the Property Located at 137 E. Laketon Avenue.
         PLANNING & ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: Request to rezone the property at 137 E. Laketon Avenue from
B-2, Convenience and Comparison Business District to B-4, General Business District, by
Jack Kennedy.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the rezoning.
COMMITTEE RECOMMENDATION:            The Planning Commission               unanimously
recommended approval of the request at their November 15th meeting.
Motion by Commissioner Turnquist, second by Vice Mayor Spataro to accept the
Consent Agenda as presented.
ROLL VOTE: Ayes: Hood, Gawron, Spataro, Turnquist, and Markowski
            Nays: None
            Excused: German and Wierengo
MOTION PASSES
2012-88 NEW BUSINESS:
      A. Temporary Employment Services Provider RFP. AFFIRMATIVE ACTION
SUMMARY OF REQUEST: Approval to allow staff to negotiate the 2013-2015 temporary
employment services provider contract with the lowest responsible bidder, Elwood
Staffing Services, contingent upon working out agreement terms acceptable to the
City Manager and City Attorney.
RFP solicitation resulted in four proposals, due on October 30, 2012 at 2:00 p.m.
Proposals were received from:
   P.I.E. Management, LLC; 120 N. Washington Square, Suite 805, Lansing, MI 48933
   Elwood Staffing Services, 230 North River, Suite B, Holland, MI 49424
   Phoenix Personnel, 1910 E. Apple Avenue, Muskegon, MI 49442
   Trillium Staffing Solutions, 1478 E. Ellis Road, Norton Shores, MI 49444
A committee consisting of managers and users       reviewed   proposals,   listened   to
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presentations, and interviewed the following two lowest bids:
P.I.E. Management, LLC. While the low bidder, P.I.E. Management, LLC has no
presence in West Michigan, and lacks the experience filling many of the needed
positions listed in the RFP. The company did not provide adequate verification that
their insurance company would not deny any of the positions at the rates he quoted,
and did not follow up with staff regarding said questions.
Elwood Staffing Services (formerly Beacon Staffing) has been the City’s temporary
services provider for the past four years. The company has established an excellent
working relationship with City staff and has provided exceptional service throughout
their contract in terms of flexibility, responsiveness, hiring, orientation process, reporting,
and commitment to equal employment opportunity. Elwood remains fully prepared
to handle all of the City’s temporary employment staffing needs except the optional
position of part-time police officer.
FINANCIAL IMPACT: The         2013   projected    temporary      staffing   services   cost   is
approximately $875,000.
BUDGET ACTION REQUIRED:          The 2013 budget allowed for the financial resources.
STAFF RECOMMENDATION: Staff recommends and requests approval to negotiate the
2013-2015 temporary employment staffing services contract with the lowest
responsible bidder, Elwood Staffing Services, contingent upon working out agreement
terms acceptable to the City Manager and City Attorney.
COMMITTEE RECOMMENDATION: The committee unanimously recommends granting
approval to negotiate the 2013-2015 temporary employment staffing services contract
with Elwood Staffing Services.
Motion by Vice Mayor Spataro, second by Commissioner Hood to approve staff to
negotiate the 2013-2015 temporary employment staffing services contract with Elwood
Staffing Services, contingent upon working out agreement terms acceptable to the
City Manager and City Attorney.
ROLL VOTE: Ayes: Spataro, Turnquist, Markowski, Gawron, and Hood
             Nays: None
             Excused: German and Wierengo
MOTION PASSES
      B. Former Central Fire Station – Purchase Agreement Between the City of
         Muskegon and Parkland Muskegon.            PLANNING & ECONOMIC
         DEVELOPMENT
SUMMARY OF REQUEST: Jon Rooks of Parkland Muskegon would like to purchase the
former Central Fire Station at 75 W. Walton from the City of Muskegon. Mr. Rooks plans
to make at least $100,000 in improvements to the facility within the first 24 months of
ownership.    He agrees to move his corporate headquarters into the building
by June 1, 2013. In addition, he will be leasing out commercial space for other

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users within the facility.
FINANCIAL IMPACT: Although the purchase price for the building is minimal, the
building and its occupants will generate taxes for the City in the future.
BUDGET ACTION REQUIRED:         None
STAFF RECOMMENDATION: To approve the Purchase Agreement between the City of
Muskegon and Parkland Muskegon and authorize the Mayor and Clerk to sign all
necessary documents, including closing documents at the time of sale.
Motion by Vice Mayor Spataro, second by Commissioner Turnquist to approve the
Purchase Agreement between the City of Muskegon and Parkland Muskegon and
authorize the Mayor and Clerk to sign all necessary documents, including closing
documents ant the time of sale.
ROLL VOTE: Ayes: Turnquist, Markowski, Gawron, Hood, and Spataro
              Nays: None
              Excused: German and Wierengo
MOTION PASSES
2012-89 ANY OTHER BUSINESS:
Motion by Commissioner Turnquist second by Commissioner Hood to continue Senior
Transit through June 30, 2013.
Discussion ensued.
Motion by Vice Mayor Spataro, second by Commissioner Markowski to table
discussion until the December 10, 2012 Worksession.
ROLL VOTE: Ayes: Turnquist, Markowski, Gawron, Hood, and Spataro
              Nays: None
              Excused: German and Wierengo
MOTION PASSES
PUBLIC PARTICIPATION: Public comments were received.
ADJOURNMENT:         The City Commission Meeting adjourned at 7:17pm.


                                                 Respectfully submitted




                                                 Ann Marie Cummings, MMC
                                                 City Clerk



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